Meeting documents

M I N U T E S

A G E N D A

1. APOLOGIES FOR ABSENCE AND INTRODUCTIONS

2. MINUTES OF THE MEETING HELD ON 17th NOVEMBER 2008

 

- to be confirmed as a correct record.

3. PUBLIC FORUM

 

- to consider items of public forum sent to the Downs Committee. Interested parties can submit a written statement of approximately one side of A4 to the Downs Committee by sending it to the Democratic Services Officer no later than 12.00 noon on Friday 27th March 2009 on the contact information below.

4. REPORT OF THE DOWNS RANGER

 

- to update the committee on works and developments carried out since the last meeting.

 

(Report of the Director of Neighbourhoods)

5. DELEGATED AND UPCOMING EVENTS PROPOSED ON THE DOWNS

 

- to report on Events and Filming activity that has taken place under the Delegated Powers of the Downs Committee, as authorised by the Film Office and Events Team

(Report of the Director of City Development)

6. AVON GORGE AND DOWNS WILDLIFE PROJECT - NINTH ANNUAL REVIEW

 

- to report for information on the ninth annual review of the Avon Gorge and Downs Wildlife Project

 

(Report of the Director of Neighbourhoods)

 

7. DEVELOPMENT OF THE EDUCATION PROGRAMME FOR THE DOWNS AND GORGE

 

- to consider a contribution towards the development of a funding bid to Heritage Lottery for a heritage education programme for the Downs and gorge.

 

(Report of the Director of Neighbourhoods)

8. PEPPER PIG FAMILY EVENT

 

- to seek the views of the Downs Committee regarding Steven Hill’s application to use the Downs for a Pepper Pig themed Family Event from the 10th to 12th of July 2009

(Report of the Director of Neighbourhoods)

9. FINAL POLICY FOR EVENTS HELD ON THE DOWNS

 

- to seek approval of the final Policy for Events held on The Downs to be distributed to all future applicants wishing to hold an event on The Downs

 

(Report of the Director of Neighbourhoods)

 

10. DOWNS MANAGEMENT PLAN 6 MONTHLY UPDATE

 

- to update the Committee regarding the Downs Management Plan five year plan.

 

(Report of the Director of Neighbourhoods)

11. NEW INFORMATION BOARDS ON THE DOWNS

 

- to consider the five information boards to include maps of the Downs and the proposed design of the display case for the information boards.

 

(Report of the Director of Neighbourhoods)

 

12. FINANCIAL OUTTURN 2008/09

- to note the likely financial position for 2008/09

(Report of the Acting Director of Resources)

13. DOWNS BUDGET 2009/10

 

- to approves the budget for 2009/10

 

(Report of the Acting Director of Resources)

Please note that the next report is being considered as exempt because it contains information relating to an individual which is held by Bristol City Council.

In order to discuss the report the Committee will need to move into exempt session and request all members of the press and public to leave

14. EXCLUSION OF PRESS AND PUBLIC

 

Recommended - that under Section 100A(4) of the Local Government Act 1972 the public be excluded from the meeting for the consideration of the following item, on the ground that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act as amended by paragraph 1, 2 and 3 of the the Local Government (Access to Information) (Variation) Order 2006.

15. APPOINTMENT OF THE DOWNS RANGER

 

- to note the changes to staffing as a result of the Parks Review

 

(Report of the Director of Neighbourhoods)

16. DATE OF NEXT MEETING

The next meeting is 6th July 2009 at 11.00am at Merchants Hall