Decision details

Bristol City Council wishes to commission a single supplier to provide a “one stop shop” office supplies service to Bristol City Council.

Direct award of a 12-month contract (with the option to extend for 2 x 12-month periods) to Lyreco for the provision of Office Supplies for Bristol City Council. This contract has been called off from the NEPO 502 framework which is a single provider framework, with the default call off procedure being the direct award of contracts to Lyreco, this is a compliant route to market in line with BCC Procurement Rules and the Public Contract Regulations 2015.

Option 1 - A compliant further competition was undertaken via RM6059 (CCS Office Supplies Framework) with the view to undertake an e-Auction. However, due to providers being unsuccessful in the first stage meaning it was not possible to undertake an e-Auction and in turn resulting in the abandonment of the tender.
BCC considered extending the existing contract with its incumbent provider, however due to the cumulative spend with that provider this would have equated to a breach of both the BCC Procurement Rules and the Public Contract Regulations 2015.
BCC investigated the possibility of using multiple public sector frameworks, undertaking a bench marking exercise using its core list of products. After conducting this exercise NEPO 502 was found to be the most suitable and compliant route to market.
Option 2 -
Option 3 -