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Decision details

Bristol Beacon – Professional Services support

Decision Maker: Director: Property, Assets and Infrastructure

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

As set out in the Bristol Beacon Jan 23 cabinet report the Bristol Beacon Transformation project has faced significant challenges due to unforeseen issues with the building structure and Covid-19.
Since the February 2021 Cabinet paper, the project has gained significant momentum and made great strides towards completion but has faced further pressures and continued challenges as reported and approved by Cabinet on 16th January 2023. The impact of inflation and external influences on the budget has been significant and the complex and flawed fabric of the building has continued to cause problems negatively effecting time and cost. This has resulted in an agreed practical completion date at the end of August 2023 with an opening period through the Autumn of 2023 with a full commercial opening on 30 November 2023.
In order to secure completion of the project, Cabinet approved an increase in budget to Complete the project with full opening Autumn 2023 – Total cost of £131.9m. The project requires a Senior PM resource seconded to Bristol Music Trust to support with implementation of the integration project, associated soft landings and operational support.
The resource requirements have been clearly set out by the Project Director. Arcadis the Council’s Strategic Partner have provided a public procurement regulations compliant proposal to provide these services that is acceptable to cost, quality and time requirements. This decision will secure the professional services needed to manage the implementation of the integration project, associated soft landings and operational support through the practical completion period.

Decision:

Approval to enter a contract with the Council’s strategic partner for the provision of professional services support for BMT from July 2023 – December 2023.

Alternative options considered:

Option 1 - To return to the market either through the open market or consultant frameworks and re procure – not needed as we have already procured a strategic partner
Option 2 -
Option 3 -

Publication date: 11/09/2023

Date of decision: 07/09/2023