Decision details

The Council must undertake these road improvement works to ensure that the access road can be used for emergency access to Temple Island when the future development comes forward. This package forms part of the Enabling Works Condition under the Development Agreement with Legal and General. The budget for these works has been included in the WECA EDF funding agreement. The proposed procurement route is award to Colas Ltd via a Call off from CCS Framework Lot 1.2.2: Civil Engineering Works and Minor Associated Building Works and Services–South England. The call-off mechanism used is a Direct Award procedure.

The works are road re-surfacing, local rebuilding of parts of the road that have failed, kerb replacement, fence replacement, edge protection and signage and road markings on the A4 Access Road that runs down to Temple Island. It is one of the packages of Enabling Works required to be undertaken under the Development Agreement with Legal and General.

Option 1 - This is an appropriate framework because the works were originally scheduled for completion summer 2023 and all four contractors on the BCC Highways Lot 5 framework were approached and declined citing the low rates and unacceptable Indexation clause. The works must be completed by end of October 2023 and therefore if a call-off tendering exercise was used, it would take 6-8 weeks from launch to award, whereas the project requires these works to commence on site in 6 weeks. Therefore as this is urgent and time restricted, the project do not have time to run a call-off tendering exercise and require to go directly to Colas.
Option 2 -
Option 3 -