Decision details

Maintenance of Pay on Foot Parking Equipment

Decision Maker: Director: Management of Place

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

This award meets the business’ needs to maintain the equipment, using the most cost-effective route to market. Pay on Foot Parking equipment requires ongoing maintenance and repairs, so a new contract is required to replace a previous maintenance contract to extend the life of the equipment.

Decision:

Approval to award a contract for the maintenance of Pay on Foot Parking equipment (hardware such as barriers and ANPR cameras, as well as supporting software). This will enable the Council to continue to operate its Multi-Storey Car Parks and provide value for money by allowing ongoing use of the equipment. This contract will be awarded using ESPO framework 509_23, which is the most cost-effective route to market.

Alternative options considered:

Option 1 - Do Nothing (operate without support and maintenance). The equipment processes a significant amount of parking revenue at 2 multistorey car parks and continuing to operate the contract without a support
this cannot be outsourced to a third party.
Option 3 - Tender for new equipment. The estimated timescale for new tender will take 12-18months plus implementation time. The Council will be tendering for replacement equipment during the life of this contract.

Publication date: 01/02/2024

Date of decision: 01/02/2024