Decision details

Hard Facilities Management Contract Extension, re-procurement and Capital Health and Safety Programme

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To seek approval to extend the Repair and Maintenance contract.

To seek approval to procure and award a new Hard Facilities Management contract.
To approve the capital programme of health and safety activity.

Decision:

That Cabinet:

1.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to procure and award a new Hard FM contract for an initial period of 5 years with the option to extend for 3 further periods of one year, up to the maximum budget envelope as outlined in this report.

2.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to secure the continuation of Repair and Maintenance services for up to 12 months whilst the re-procurement process is undertaken.

3.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all steps required to invoke any subsequent extensions/variations specifically defined in the contracts being awarded, up to the maximum budget envelope outlined in this report.

4.      Approved the Capital programme of Health and Safety activity as set out in Appendix A (at an estimated cost of £2,060,000 and £319,000 for Education Lifecycle)

5.      Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor - Finance, Governance and Performance to take all necessary steps to procure and award contracts to undertake the works set out in Appendix A.

Report author: David Martin

Publication date: 06/02/2024

Date of decision: 06/02/2024

Decided at meeting: 06/02/2024 - Cabinet

Effective from: 14/02/2024

Accompanying Documents: