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Decision details

Asset Management Software Contract

Decision Maker: Executive Director: Growth and Regeneration

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

To seek approval for the procurement of an asset management software system contract via direct award using an existing Framework Agreement, GCloud 14 (RM1557.14). The software is being used by the entire transport, parks and docks service areas across Growth and Regeneration to manage the condition, maintenance and ongoing strategy of Bristol City Council assets.
Cabinet on 3 October 2023 authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for City Economy, Finance and Performance to procure and award the contract necessary for the implementation of an asset management software system via the government digital marketplace framework (G-Cloud) 2+1+1 years, in-line with the procurement routes and maximum budget envelopes outlined in this report.

Decision:

Approval to award the contract for a 4 (3+1) year contract with Brightly Software Limited for Confirm software.

Alternative options considered:

Option 1 - A portion of the market has still been tested by proceeding through the GCloud catalogue. We reviewed 3 suppliers in total and from that have deduced that the solution from Brightly Software Limited meets our needs in full where others do not. We have engaged with our IT team and have identified specific areas where alternate suppliers have not been able to meet our needs in full.

Publication date: 30/01/2025

Date of decision: 20/01/2025

Effective from: 29/01/2025