Decision details

On 6 February 2024, Cabinet authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Transport to take all steps required to procure and award a Highways Defect Response and Emergency Works contract to replace the existing contract ending in August 2025.
The purpose of the report is to seek approval for the award of a new Highways Defect Response and Emergency Works Contract following a competitive open tender process. This contract is essential in supporting the Council’s statutory duty to keep the local Highway network in a safe and usable condition. The scope of this contract consists of, but is not limited to fixing potholes, footway repairs, repairing and replacing kerbs and channels, adjusting iron works and removing obstructions from the highway.

An 8-year contract, with 2 optional 2-year extensions, has been awarded to ETM Contractors Ltd.

Option 1 - Alternative procurement options were considered as part of the procurement of the Gully Cleansing and Subway Drainage Term Maintenance contract, Defects Response and Emergency Works Term Maintenance contract and Highways Asset Management and Civils Framework. The options considered were a direct labour organisation (DLO) or using a single supplier across all contracts. Following best practice and evidence of cost-effective delivery and performance, a separate Framework with multiple Lots and providers, alongside dedicated Term Maintenance contracts was preferred.