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Decision details
Procurement of a Replacement Revenues and Benefits Software System and Associated Hardware
Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
To seek approval for procurement of a replacement software system for Revenues and Benefits function.
Decision:
Cabinet approved:
1. the procurement of a replacement Revenues and Benefits Software System and replacement of IT Infrastructure.
Cabinet authorised:
2. the Director of Finance, in consultation with the Cabinet Member for Finance, Governance & Performance, to:
a) procure the Northgate solution from the approved Data and Applications Solutions framework for a term of up to 7 years;
b) procure 3 other ancillary Revenues and Benefits systems for term of between 4-7 years from G-Cloud and Kent Reseller Framework;
c) approve the implementation of additional modules and other change activities to support the rationalisation of systems (estimated to be a one off cost of approximately £225k, of which £120k to be funded from the Line of Business Reserve).
3. the Director of Digital Transformation, in consultation with the Cabinet Member for Finance, Governance & Performance, to:
a) Procure a replacement platform (servers and operating system) for the transition of the core Revenues and Benefits system to an alternative, more robust platform;
b) transition other referenced systems to the cloud (IDOX LLPG, IDOX TLC and ESRI ARC GIS), or data archive solution (Kana Lagan and Legacy Housing Management system OHMS)
Cabinet noted:
4. that the costs in 3 above were estimated to cost approximately £530k and were fully funded from the Line of Business Reserve.
Report author: Denise Murray
Publication date: 04/02/2020
Date of decision: 04/02/2020
Decided at meeting: 04/02/2020 - Cabinet
Effective from: 13/02/2020
Accompanying Documents:
- Revs and Bens and server - Decision Pathway Report 27012020 PDF 235 KB
- Appendix A1 - Outline Business Case - Remove AIX_P750 from the estate V4 - 23-01-20 PDF 264 KB
- Appendix A2 - Revenues and Benefits Options appraisal summary 23012019 FINAL PDF 235 KB
- Appendix E - EQIA - redacted signature PDF 224 KB
- Appendix F - Eco Impact Assessment PDF 19 KB