Decision details

Repairs and Maintenance require contractor support to assist with the cleaning and treatment of Damp and Mould in the Bristol City Council (BCC) Housing stock. There is not currently a dedicated contract route for this, and existing supply routes are limited in capacity.
This will allow the team to better meet obligations as laid out under the Regulatory Standards for Landlords, including the new requirements as part of the Consumer Standards as updated in 2024 and upcoming requirements due to come live in October 2025 as part of the Social Housing (Regulation) Act 2023.

Decision is to direct award to Orbis Protect Ltd using an existing Framework Agreement, Procurement for Housings Responsive Repairs and Void Property Services Framework under Lot 4 – Property Cleaning and Clearing Services. Orbis Protect Ltd are rank 1 on the above framework and were consulted in their ability to deliver the level of service required by BCC. Orbis Protect Ltd have tendered to undertake works based on the National Housing Federation Schedule of Rates at a 0% adjustment, representing value for money for the service and a sustainable model for the supplier.

Option 1 - The alternative option of an open competition run by BCC directly was considered and rejected due to the timeline required for support to mobilise. The option of undertaking the work internally was also considered, but BCC would not be able to undertake the recruitment required in the available timeframe.