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Decision details
Furnishings for new children’s homes
Decision Maker: Director: Children, Families & Safer Communities
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
Bristol City Council is in the process of
re-profiling it's children’s homes in favour of a new model
of smaller homes able to better meet the needs of children in our
care, and situated in communities across the city. It is important
that each one has its own homely aesthetic and is furnished like a
modern family home avoiding institutional styles.
For the remaining homes we pursued an open tender, with a view to
procuring a single supplier framework for each lot required. By
pursing this option we allow ourselves more flexibility and future
proof the contract in any event that over the course of the scheme
the number of anticipated homes are either not realised or become
delayed prohibiting delivery.
Decision:
Following a competitive tendering process the
evaluation results recommend that the framework agreement be
awarded to the highest scoring supplier for each lot. The
successful supplier is the same for all four lots tendered.
The following opportunities exist by appointing a single supplier
framework for the remainder of the scheme:
• Having one supplier framework including all furniture lots
gives economies of scale and the same level of quality throughout
all homes.
• By establishing pricing during the competition it gave the
best pricing solution that is fixed for the three year period of
the framework
• Of suppliers evaluated, the supplier appointed can provide
all items to high quality in a variety of different styles and
colours as well as delivering the family style aesthetic we
need.
• The Council will be entering into a framework agreement with
the successful supplier and will call-off requirements as each home
becomes available. This provides a more flexible approach when
taking into account property and construction industries
experiencing unexpected delays, which then poses a risk that new
homes are delayed or not achieved. A framework mitigates that risk
if the volumes considered didn’t actually materialise or even
if volumes increased. By procuring this requirement through a
framework the Council has made no guarantee of any minimum
quantities or any quantities to be purchased at all.
Alternative options considered:
Consideration was given to a contract already
in place with a supplier that was competitively and compliantly
procured. However, that contract had already been varied through
the inclusion of the requirements for another team and adding in
the Children’s homes furnishings would have pushed the
contract value over the limit which triggers re-procurement.
Therefore the approved approach was pursued to ensure requirements
are met, best value for money and quality product offering.
Publication date: 21/05/2020
Date of decision: 15/05/2020