Audit Committee
Thursday, 25th January, 2018 2.00 pm

Venue: Meeting room 1P 05, floor 1, City Hall

Contact: Ian Hird  0117 92 22384

Note No. Item

2.00 pm


Welcome, apologies and safety information


1. There are no planned fire alarm tests or drills. If the alarm sounds, please exit

the room via the main entrance lobby at the front of the building.

2. Please then exit the building via the front ramp and assemble at the fire

assembly point, which is on the paved area between the side entrance of the

cathedral and the roundabout at the Deanery Road end of the building.

3. Please follow the instructions of the fire wardens and security staff on hand.

Please do not return to the building until instructed to do so by fire wardens.


Committee membership update

To formally note the appointment of Adebola Adebayo and Simon Cookson as independent members of the committee.


Declarations of interest

To note any declarations of interest from councillors. They are asked to indicate

the relevant agenda item, the nature of the interest and in particular whether it

is a disclosable pecuniary interest.


Any declaration of interest made at the meeting which is not on the register of

interests should be notified to the Monitoring Officer for inclusion.


Minutes of previous meeting pdf icon PDF 237 KB

2.05 pm


Action sheet pdf icon PDF 79 KB

To note the actions taken on relevant matters from the last meeting of the



Public forum

Up to 30 minutes is allowed for this item. Public forum items must be about

matters that fall within the remit of the Audit Committee.


Any member of the public or councillor may participate in public forum. Public

forum items should be emailed to


Please note that the following deadlines will apply in relation to this meeting:


Questions - Written questions must be submitted by 5.00 pm on Friday 19

January 2018 at latest.


Petitions and statements - Petitions / written statements must be submitted by

12.00 noon on Wednesday 24 January 2018 at latest.


Work programme - latest update - for information pdf icon PDF 117 KB

2.15 pm


BDO's 2016-17 grants report pdf icon PDF 195 KB

Additional documents:

2.45 pm


Revenue and capital grant register pdf icon PDF 432 KB

3.15 pm


Draft code of corporate governance pdf icon PDF 208 KB

Additional documents:

3.45 pm


Bundred report and Annual Governance Statement tracker pdf icon PDF 796 KB

4.15 pm


Draft terms of reference for the Audit Committee pdf icon PDF 203 KB

Additional documents:

4.30 pm


Applications for dispensations pdf icon PDF 201 KB

Additional documents:

4.35 pm


Information item - summary update: complaints about councillors pdf icon PDF 66 KB


Exclusion of press and public


That under s.100A(4) of the Local Government Act 1972, the public be excluded

from the meeting for the following item of business on the grounds that it

involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of schedule 12A of the Act.

4.40 pm


Minutes of previous meeting - exempt section