Agenda and decisions

Cabinet
Monday, 4th December, 2017 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Webcast: View the webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

Additional documents:

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 04 December 2017 Cabinet is 12 noon on Friday 01 December 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 04 December 2017 Cabinet is 5.00 pm on Tuesday 28 November 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

Additional documents:

3.

Apologies for Absence

Additional documents:

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Additional documents:

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

None at time of publication

 

 

Additional documents:

6.

Reports from scrutiny commission pdf icon PDF 54 KB

Report from Overview and scrutiny Management Board re the work of the Libraries Task and Finish Group

Additional documents:

Decision:

Formal response from the Mayor

 

As you know, a decision on the future of Bristol’s library service is not being made today and the service will remain as it is until a further review is completed.

Following the results of the consultation, which saw a large number of respondents reject all three options and comment ‘none of the above’, the council has decided to continue the conversation, and explore other options.

 

We have secured money from Department of Culture, Media and Sport enabling us to commission a consultant to assess whether an alternative delivery model – for example a mutual, trust or commercial provider - could be appropriate for the future service. This is obviously closely aligned to the Libraries Task and Finish Group’s report recommendation 1.2.2 to pursue a dialogue with community minded organisations, such as Universities etc.

 

We will wait until the conclusion of this review, before making a final decision.

 

7.

Chair's Business

To note any announcements from the Chair

Additional documents:

8.

Reductions to the Supporting People budget pdf icon PDF 85 KB

Additional documents:

Decision:

In making the following decision, Cllr Holland indicated that she had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment.

 

1.     Agreed a budget reduction of 15% across all current Supporting People funded services with effect from 1 April 2018

 

2.     Noted that  a co-productive approach will be taken with service users, providers and key partners to shape longer term provision of targeted preventative services for vulnerable adults with effect from 1 January 2019

 

 

9.

Bristol Community Links pdf icon PDF 86 KB

Additional documents:

Decision:

In making the following decision, Cllr Holland indicated that she had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment.

 

1.         Agreed to Transfer the provision of transport to and from the Links Centres to BCC Passenger Services from 1st April 2018.

2.         Removed automatic entitlement to transport provision, on a case by case basis.  Undertake the relevant Management of Change processes to achieve efficiencies from the staffing budget, while maintaining service delivery for vulnerable adults. 

3.         Delegated Authority to Service Director - Transport, to implement the transfer in consultation with the Cabinet Portfolio holder

10.

School Crossing Patrol pdf icon PDF 118 KB

Additional documents:

Decision:

·       Agreed removal of funding 15 of 16 sites with an existing light controlled or zebra crossing

·       Agreed removal of funding on those sites that fail to reach national (RoSPA) assessment criteria and have additionally been assessed to be of lower need of a SCP

·       Agreed to progress specialist assessment of the potential for introduction of physical road safety measures at sites where funding is to be removed and a consideration of applying future capital funds from the Transport Capital Programme. 

·       Agreed to stop funding the service on proposed sites to coincide with term times rather than the earliest opportunity

·       Agreed the proposal as to alternative service delivery and how to manage new requests for a School Crossing Patrol

·       Delegated the authority to undertake the above recommendations to the Service Director (Transport) in consultation with the Cabinet Portfolio holder

11.

Changing the way we deliver the public toilet service in Bristol pdf icon PDF 116 KB

Additional documents:

Decision:

In making the following decision, Cllr Craig indicated that she had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment.

 

1.         Agreed to close 18 public toilets

2.         Approved the proposals for a Business/Community Toilet Scheme

12.

Transforming Neighbourhood Working pdf icon PDF 130 KB

Additional documents:

Decision:

In making the following decision, Cllr Craig indicated that she had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment.

 

1.         Approved arrangements to support community action and continue to ensure local people can influence decisions through their local ward councillors.

2.         Delegated responsibility for the expenditure of £271k (formally ‘wellbeing fund’ expended by the Neighbourhood Committees/Partnerships) to the Service Director of Neighbourhoods& Communities

3.         Supported the proposal to go to Full Council to establish 6 Area CIL/s106 Committees.

4.         Noted the proposals to disband the existing Neighbourhood Committees/Partnerships.

5.         In principle agreed to the delegation of the expenditure of CIL local monies and non-earmarked s.106 monies to the 6 Area CIL/s106 committees with the Mayor’s scheme of delegation to be updated once the committees have been set up. The final decision to be taken by Full Council at its meeting on 20 February 2018.

13.

Extending Advice Funding Agreements from April 2018 to March 2019 pdf icon PDF 94 KB

Additional documents:

Decision:

Approved the extension of 11 Advice Funding agreements for one year from 1st April 2018 to 31st March 2019

14.

Bristol Playing Pitch Strategy pdf icon PDF 294 KB

Additional documents:

Decision:

In making the following decision, the Mayor indicated that he had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment.

 

Agreed to  adopt the draft Bristol Playing Pitch Strategy 2017-2022.

15.

Cultural Investment Programme pdf icon PDF 119 KB

Additional documents:

Decision:

 

In making the following decision, the Mayor indicated that he had taken in to consideration the consultation responses that have been set out in the report and the Equalities impact assessment

 

Agreed with the recommendations from the cross-party / independent panel to fund the organisations to the amounts stated in Appendix A1 of the report.

16.

Clean Bus Technology Fund Round 3 pdf icon PDF 87 KB

Additional documents:

Decision:

Delegated authority was given to the Service Director for Transport in consultation with  the Bristol City Council’s s151 officer to accept the funding award of up to £3m through the Clean Bus Technology Fund and deliver the project over the financial years 17/18 and 18/19 should the bid be successful.

17.

Future Bristol City Council Strategy for Fleet Vehicle Replacement pdf icon PDF 148 KB

Additional documents:

Decision:

1)     Approved the in-house fleet as the strategic option

2)     Agreed the 25% reduction of the new fleet as aligned to BCC reduction in size of operations over 5 years

18.

Operations Centre Phase 2 Programme – CCTV and Smart City pdf icon PDF 95 KB

Additional documents:

Decision:

1) To re-allocate £3.6m capital programme CCTV funding to:

a) £2m for CCTV replacement,

b) re-allocateion of £1m from CCTV to SMART City services

c) £600K returned to capital fund.

 

2) Proceed with £3m expenditure, identified in the Capital programme for all aspects of phase 2, including the SMART City element detailed above.

 

3) Delegated authority to the Strategic Director Neighbourhoods in consultation with the Portfolio holder to enter and sign partnership agreements as set out in Scheme of delegations.

19.

Delivery of electric vehicle charge points under the Go Ultra Low West programme pdf icon PDF 81 KB

Additional documents:

Decision:

1) Agreed that Bristol City Council will operate and maintain the existing and ongoing charge point network, as contained in this report. This network can contain charging points in other local authorities or private land.

 

2) The Service Director of Energy services, or equivalent, in consultation with the Director of Finance, have delegated authority to implement the option best suited to deliver a financially sustainable charging network.

 

3) The Service Director of Energy Services, or equivalent, is authorised to negotiate, complete and manage legal agreements with Bath and North East Somerset, North Somerset and South Gloucestershire councils, and any other parties as necessary, to enable the operation and management of the network.

20.

Local Flood Risk Management Strategy pdf icon PDF 83 KB

Additional documents:

Decision:

Agreed that the original LFRMS (that was fully adopted in 2014) be updated in line with the required national practice, policy and legislative changes. The LFRMS is amended to account for alterations to the Strategy Action Plan to reflect recent work undertaken and new works identified since 2014.

21.

Submission to European Local Energy Assistance Programme (ELENA) pdf icon PDF 99 KB

Additional documents:

Decision:

1.         To proceed with the submission of the ELENA bid and the proposal contained in the report and the Service Director for Energy, or equivalent, in accordance with Council policy and procedures had delegated authority to accept the grant.

 

2.         Bristol City Council will be the lead applicant to deliver the programme under a formal legal agreement  in collaboration with partners and other local authorities and public sector bodies as appropriate.

 

3.         The Service Director for Energy, or equivalent, in consultation with relevant service directors and in accordance with Council policy and procedures be given delegated authority to:

a.            negotiate and complete a  legal agreement with participating local authorities and public sector bodies as appropriate

b.           undertake recruitment for positions funded by the grant facility including the secondment of officers to other public sector bodies

c.            enter into service contracts to provide eligible services as funded by the grant facility.

d.           enter into contracts of work to deliver programmes that contribute to the mobilised investment; subject to approval of business case and capital allocation.  

 

4.         To manage the grant process and reporting, including contract variations, to the EIB and partners as required by grant conditions over the lifetime of the grant.

 

5.         To accept other local authorities or public bodies into the scheme as and when appropriate.

 

6.         Authority was delegated to the Service Director for Energy, or equivalent, to promote the works and the outputs of the grant as appropriate.

22.

Jacob's Wells Baths Community Asset Transfer pdf icon PDF 109 KB

Additional documents:

Decision:

1.         Agreed to approve the grant a 35 year lease, at a peppercorn rent, on a fully repairing and insuring basis, linked to a 5 yearly reviewable service agreement, and with a provision for the Council to share in the future revenue from the project, to Fusion Lifestyle, subject to receiving an acceptable and sustainable full business plan.

 

2.         Agreed to approve the offer of the property in its current condition, to transfer all future liabilities for repairs & maintenance to Fusion, and not to offer a 'dowry' towards the cost of repairing existing defects.

 

3.         Authority was delegated to approve the business plan and enter in to agreement

23.

Risk Management Policy Review pdf icon PDF 94 KB

Additional documents:

Decision:

Cabinet approved the Risk Management Policy paying particular attention to:

          the areas highlighted - these are areas of change from current risk management policy.

          the section on risk tolerance

24.

2017/18 Budget Monitoring Report - P6 pdf icon PDF 78 KB

Additional documents:

Decision:

It was noted that

          the current forecast revenue overspend at period 6 of £2.3m

          progress against planned savings and further mitigation

forecast capital expenditure of £186.2m, £49.9m below the budgeted capital programme for 2017/18