Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 6^th February 2018

 Cabinet is 12 noon on Monday 5^th February. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 6^th February 2018 Cabinet is 5.00 pm on Wednesday 21^st February. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

1.      Approved the submission to Government of the Strategic Outline Case for the Bristol Clean Air Action Plan.

2.      Approved the project plan to complete the development of the Clean Air Action Plan, including engagement and consultation.

3.      Approved submission of funding bids and spending of any funding secured from Government on the development of the Clean Air Action Plan up to a limit of £2m.

4.      Approved submission of funding bids and spending of any funding secured from the Government’s Early Measures Fund for Local NO2 Compliance.

That, following the approval of the change request by the WECA Committee on 2 February 2018, authority was delegated to the Service Director of Transport to facilitate the relevant procurement of materials and associated expenditure required to implement the scheme.

•      Delegated authority was given to the Head of Service (South/ Hospitals – Adult Care Support and Chair of the Governance Board) to pilot, purchase and rollout the “best fit” mobile technology for Social Care teams to enable them to do their jobs more effectively.

•      Approval was given to spend within the parameters of the summary spreadsheet attached (Total value - Capital £912,409 and a recurring revenue cost of £186,763) to achieve service improvement work.

•      It was noted that the Governance Board had responsibility for ensuring that the right devices are bought, that mobile applications work and that the culture and working practices develop to harness the potential of the technology.

Authority was given to the Educational Improvement Director to spend £26.7m on capital schools projects in consultation with the portfolio holder and S151 officer.

It was agreed to proceed with the delivery of the Employment Support Innovation Fund with immediate effect.

1. Approved the policy framework for Good Food & Catering Procurement, involving a hierarchy of good food standards that support health and sustainability.
2. Noted that the good food standards will make use of the Soil Association Food For Life (FFL) Served Here award criteria and the Bristol Eating Better Award - applied appropriately depending on size, type and nature of the food/catering.

1. Adopted the Affordable Housing Practice Note 2018, recognising that it is only an interim measure that does not introduce new policy and supports the implementation of the existing Bristol Local Plan.
2. Noted the responses to the engagement process in Appendix B.

1.    Noted the Lockleaze Sites Appraisal and Delivery Strategy study and the recommended delivery approach set out in Appendix A.

2.    Authorised spend of £1.081m Estate Regeneration Grant received from DCLG to help deliver new housing and regeneration in the Lockleaze Estate.

Recommendation no.3 was withdrawn.

4.    Authorised spend of £6.686m ‘Unlocking Lockleaze Development’ Housing Investment Fund grant award from Homes England.

5.    Authorised officers in consultation with the Service Director, Finance to submit grant funding applications to secure external funding as appropriate, including: Local Growth Fund, Early Investment Programme, and Accelerated Construction Programme, and to invest any such grants awarded to deliver the sustainable transport improvements and other infrastructure required to enable housing delivery in Lockleaze.

6.    Agreed, subject to further Cabinet approval of the detailed business case and any joint venture agreements, to dispose of the Romney House/Lockleaze School site, Lockleaze Day Centre/Blake Centre Site and Branwhite Close sites (‘Package A’) to the Council’s proposed Local Housing Company for residential led development.

7.    Agreed the sale of the following sites to a Homes West partner: Constable Road/Crome Road sites, and Herkomer Close (‘Package B’) for residential led development.

8.    A number of smaller sites (within ‘Package C’) are expected be developed by Bristol City Council (through the Housing Revenue Account) to provide additional affordable housing. Remaining sites identified within Package C with potential for self-built or community land trust will be disposed of.

9.    Cabinet reaffirmed the approach previously agreed in April 2012 that land sales and acquisitions in Lockleaze support regeneration in the vicinity of Gainsborough Square, Lockleaze.

That the item would be deferred on the basis of a slight budget underspend shown for period 9 and potential changes to the formula for calculating s31 small business rate relief.  Opportunity would be taken to review the decision in line with the corporate strategy and allow further consultation if necessary.

To note;

1. The current forecast revenue underspend at period 9 of (£0.4m)
2. A number of supplementary estimates, which total £3.809m for the People Directorate, as per the schedule detailed in this report, effected by way of a one-off virement from other General Fund services
3. Progress against planned savings and further mitigation
4. Forecast capital expenditure of £147.7m, £87.9m below the budgeted capital programme for 2017/18.