Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 1 October 2019 Cabinet is 12 noon on Monday 30 September 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 1 October 2019 Cabinet is 5.00 pm on Wednesday 25 September 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet delegated authority to the Director of Public Health to commission services for NHS Health Checks for a period of 5 years from 1st April 2020, at a value of up to £285,000 per annum.

1. Cabinet endorsed the LCP Post 16 Strategy and agreed that Bristol City Council supports strategy implementation, including further business option appraisals regarding free bus travel for 16-18 year olds.

2. Cabinet agreed that BCC leads and supports the development of a collaborative business case and funding applications to WECA and other funders to generate additional resources to support strategy implementation and success.

1. Cabinet approved the scheme being added to the HRA Housing Investment Programme for 2019/20, with an estimated Contract Sum of up to £1.43m within the approved budget envelope.

2. Cabinet approved the appropriation and transfer of the proposed ZEDpod development (not existing car park) from its current General Fund purpose to the purpose of `housing’ land held under the Housing Revenue Account.

3. Cabinet approved the procurement of the homes through a `direct’ call-off through the LHC South West `Offsite Construction of New Homes’ Framework.

4. Cabinet delegated authority to the Executive Director of Growth and Regeneration (with appropriate legal and procurement advice) in consultation with Cabinet Member for Housing, to take all steps to procure and award contracts and enter into any necessary agreements required to successfully implement the proposed scheme.

1. Cabinet authorised the Executive Director for Growth & Regeneration in consultation with the Executive Member for Housing to negotiate and enter into a non-binding Memorandum of Understanding with Boklok to work in partnership to deliver new homes in Bristol over the next 5 years.

2. Cabinet authorised the Executive Director of Growth & Regeneration in consultation with council’s s151 officer and the Service Director Legal and Democratic services to negotiate mutually acceptable terms for the drawdown of Homes England Funding and subject to resolving outstanding legal issues pass this to Boklok via a funding agreement.

3. Cabinet authorised the Executive Director for Growth & Regeneration to transfer Airport Road to Boklok at best consideration subject to the completion of the enabling works in accordance with a detailed planning consent and Funding Agreement.

4. Cabinet authorised the Executive Director for Growth & Regeneration, in consultation with the Executive Member for Housing, to explore the potential for the affordable housing to be transferred to the Council and report back to Cabinet, should this be deliverable, on the terms of such an arrangement.

5. Cabinet noted that if recommendation 4 is not deliverable, Boklok will dispose of the affordable housing to a registered provide of their choice

Please note that Appendix A was uploaded in error. The correct site plan has been included as a separate appendix – A2. The decision-maker was aware of the correct extent of the land when making the decision.

1. Cabinet approved the submission of a funding bid to the Local Highways Maintenance Challenge fund of up to £4m for 2019/20 and note a further report will come back to Cabinet for approval to spend with match funding from within current approved capital programme.

2. Cabinet approved the submission of an expression of interest to the Local Highways Maintenance Challenge fund of up to £20m for 2020/21 funding and note a further report will come back to Cabinet for approval to spend which will detail any source of required match funding.

3. Cabinet approved the 2019/20 capital budget is revised to £211.6m and the £39.7m underspend as per appendix B for 2019/20 is re-profiled to future periods.

4. Cabinet noted a risk of overspend on General fund services of £3.1m for 19/20 representing 0.8% of the approved budget (Appendix A).

5. Cabinet noted a forecasted balanced position with regard to the Housing Revenue Account.

6. Cabinet noted a forecasted balanced position for the Dedicated Schools Grant taking into account the planned contribution to reserves of £0.6m.

7. Cabinet noted a risk of overspend of £0.7m for Public health, which is being monitored.

8. Cabinet noted a forecast £39.7m underspend on the capital programme, albeit run-rate is more than 50% behind the curve.

9. Cabinet noted the Sundry Debt position of £18.9m over 90days as at Period 5. Individual directorate detail included under Appendix A1-6.

10. Cabinet noted £0.4m of S.106 resources is added to the Capital Programme as detailed in appendix B.

1. Cabinet approved a competitive tender process for Motor Insurance for Bristol City Council and Bristol Waste Company for a term of 3 years with an option to extend for 2 years for an estimated value of £4.5m.

2. Cabinet authorised the Service Director for Finance in consultation Deputy Mayor for Finance Governance and Performance to award a contract for Bristol City Council Motor Insurance.

3. Cabinet authorised the Service Director for Finance in consultation Deputy Mayor for Finance Governance and Performance and Managing Director Bristol Waste Company to award a contract for Bristol Waste Motor Insurance.

1. Cabinet approved the allocation of £600k from reserves towards the cost of procuring and implementing an asset management system for Parks, Docks, and Transport Services;

2. Cabinet authorised the Executive Director - Growth and Regeneration, in consultation with Cabinet Member, Finance, Governance and Performance, to procure an asset management system for a contract of up to 8 years at an estimated total contract value of £1.2-3.3m;

3. Cabinet approved the extension of the existing contract with Pitney Bowes (for the supply of asset management system, CONFIRM On Demand), by 1 year from the 31st January 2021, should the new system not be in place for the 31st January 2021;

4. Cabinet approved the extension of the existing contract with Pitney Bowes (for the supply of asset management system, CONFIRM Desktop) by up to two years from April 2020 until 31 January 2022 should that prove necessary i.e. should the new system not be in place for 31 January 2021.

1. Cabinet agreed to enter into partnership with all participating bus operators by signing an appropriate Memorandum of Understanding.

2. Cabinet authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Transport and the S.151 Officer, to develop a phased programme of works to enable the drawdown of funding, with individual packages being brought back to Cabinet for final approval, as appropriate.

3. Cabinet authorised the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Transport and the S.151 Officer, to draw on allocated funding from the Investment Fund from the West of England Combined Authority to deliver ‘quick win’ projects for the Number 2 bus route as the first phase of the programme of works.

1. Cabinet approved option B as set out in the report for Temple Gate MSCP to undertake internal and external concrete repairs, roof repairs to extend the useful life of the car park for 10 years requiring a commitment of £499,635 from the Capital allocation.

2. Cabinet approved option B as set out in the report for West End MSCP to undertake extensive concrete repairs to prevent further deterioration of the structure to extend the useful life of the car park for 10 years requiring a commitment of £1,062,000 from Capital allocation.

3.Cabinet authorised the Executive Director Growth and Regeneration to procure all necessary contracts for implementation of Recommendations 1 and 2.

1. Cabinet approved implementing the construction and delivery of Option 2 set out in the report - full design to stabilise all elements of the project (which will also include full mitigation measures to ensure further resilience).

2. Cabinet approved the additional Capital funding estimation of £4,023,190 funded from underspends in the 19/20 capital programme.

3. Cabinet approved additional flood protection measures to raise the wall to 2065 flood protection requirements as an integral part of the detailed stabilisation design.

4. Cabinet authorised the Executive Director for Growth and Regeneration to enter into a contract for the above works to implement Option 2.

1. Cabinet noted the report and measures underway to improve performance

1. Cabinet noted the progress made to complete actions within the LGA Action Plan and the measures underway to complete the actions as detailed in appendix A1.

2. Cabinet delegated authority to the Executive Director of Resources and Head of Paid Service, in consultation with the Deputy Mayor with responsibility for Finance, Governance and Performance to complete any outstanding actions and to amend and update the action plan (appendix A1) when required.

3. Cabinet will continue to review the progress made to complete the action plan at Cabinet on a bi-annual basis.

Cabinet delegated authority to the Service Director for Care and Support Adults in consultation with the Cabinet Member for Adult Social Care to extend 9 home care contracts for a maximum period of 9 months for a total of approx. £2.9million.