Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item.

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 4 February 2020

 Cabinet is 12 noon on 3 February 2020. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 4 February 2020 Cabinet is 5.00 pm on Wednesday 29^th January 2020. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet approved:

1.      A net reallocation of £1.178m reserves as reflected in 2020 Budget report and set out in detail Appendix A;

Cabinet noted:

2.      A risk of overspend on General fund services of £6.1m for 19/20 representing 1.6% of the approved budget (Appendix A), supplementary estimates requests will be expected to balance the 2019/20 in-year position;

3.      A forecast £2.6m underspend position with regard to the Housing Revenue Account and any underspend at year-end will be carried forward and built into the future programme;

4.      A forecast £0.8m overspend for the Dedicated Schools Grant against approved budget;

5.      Risks of £0.1m overspend to be covered by ring-fenced reserves on Public health, which is being monitored;

6.      The Sundry Debt position of £20.8m over 90 days as at Period 9, slightly increased from £20.5m since P8. Individual directorate detail included under Appendix A1-6.

Cabinet approved:

1.      the procurement of a new OH and EAP provision for 3 years plus up to 2 years extension at a cost of £1.825m;

Cabinet authorised:

2.      the Executive Director Resources in consultation with the Deputy Mayor/Cabinet Member Finance Governance and Performance to take all steps necessary to procure and award the contract.

Cabinet approved:

1.      the procurement of a replacement Revenues and Benefits Software System and replacement of IT Infrastructure.

Cabinet authorised:

2.      the Director of Finance, in consultation with the Cabinet Member for Finance, Governance & Performance, to:

a)      procure the Northgate solution from the approved Data and Applications Solutions framework for a term of up to 7 years;

b)      procure 3 other ancillary Revenues and Benefits  systems  for term of between 4-7 years from G-Cloud and Kent Reseller Framework;

c)      approve the implementation of additional modules and other change activities to support the rationalisation of systems (estimated to be a one off cost of approximately £225k, of which £120k to be funded from the Line of Business Reserve).

3.      the Director of Digital Transformation, in consultation with the Cabinet Member for Finance, Governance & Performance, to:

a)      Procure a  replacement platform (servers and operating system) for the transition of the core Revenues and Benefits system to an alternative, more robust platform;

b)      transition other referenced systems to the cloud (IDOX LLPG, IDOX TLC and ESRI ARC GIS), or data archive solution (Kana Lagan and Legacy Housing Management system OHMS)

Cabinet noted:

4.         that the costs in 3 above were estimated to cost approximately £530k and were fully funded from the Line of Business Reserve.

Cabinet approved:

1.      the re-procurement of the contracts for domestic and sexual violence services from 1st August 2021 to 31st July 2026, with an option to extend for a further 2 years (up to 31st July 2028), at a cost of £1.36m per annum.

Cabinet authorised:

2.      the Executive Director for People in consultation with the Cabinet Member for Public Health to take all steps necessary to procure and award the contract(s).

Cabinet approved:

1.      the Library Strategy 2020-2024

Cabinet authorised:

2.      the Executive Director Growth and Regeneration in consultation with the Deputy Mayor and Cabinet Member – Communities (Public Health, Public Transport, Libraries, Parks), Events and Equalities to implement the strategy.

Cabinet approved:

1.      the adoption of the Community Led Housing Land Disposal Policy

2.      the adoption of the Self-Build Housing Land Disposal Policy ;and

Cabinet delegated authority:

3.      to the Executive Director for Growth and Regeneration in conjunction with Director - Legal and Democratic Services and Deputy Mayor – Finance, Governance and Performance to dispose of the following sites in accordance with the Community Led Housing Land Disposal Policy:

                                i.            Land to side of Hillfields Park Community Centre, Speedwell, BS16, 4EH

                              ii.            Constable Road, (26-32), Lockleaze, BS7 9YB

                            iii.            Queens Road Car Park, Queens Road, Bishopsworth, BS13 8PH

                             iv.            Sea Mills Training Centre, The Crescent, Sea Mills, BS9 2JT

Cabinet endorsed:

1.      the application for the enabling housing innovation for inclusive growth grant and the Council’s involvement in the partnership.

Cabinet noted:

2.      the verbal update that the bid had been successful.

Cabinet authorised:

3.      the Executive Director of Growth and Regeneration, in consultation with the Cabinet Member for Housing, to allocate/disperse the grant funds and/or take all other steps necessary to successfully implement the Council’s element of the programme (including procuring all appropriate contracts/agreements).

Extension of Public Questions deadline for this item.

Please note: the deadline for public forum questions on this item only is now

5pm, Thursday 30th January 2020.

Cabinet approved:

1.      the Council entering into conditional agreements and an agreement for lease with Legal & General, based on the principles set out in the Heads of Terms contained within the exempt Appendix I.

Cabinet authorised:

2.      the Executive Director for Growth and Regeneration, in consultation with the Deputy Mayor Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to finalise the terms and conclude all necessary legal agreements between the parties.

Cabinet approved:

3.      the allocation of £2m to the G&R Directorate to support the development of the project in line with the financial Appendix G – including further site investigation and scheme development work, whilst funding is sought to deliver the full extent of enabling works.

4.      the repurposing of EDF funding as per Appendix G, and the development and submission of funding applications of up to £32m to WoE LEP to enable BCC to implement enabling works to support the delivery of the Temple Island mixed use scheme and subject to Joint Committee approve and acceptance of the award incorporated into the council’s capital programme.

Cabinet noted:

5.      The proposed Memorandum of Understanding between the Council and L&G (at Appendix A.2) to support broader joint working within the TQEZ.

6.      Officers will keep the G&R scrutiny Commission informed and updated regarding the progress of the overall scheme.