Agenda and decisions

Cabinet - Tuesday, 9th March, 2021 4.00 pm

Venue: Virtual Meeting - Zoom Committee Meeting with Public Access via YouTube. View directions

Contact: Corrina Haskins 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome

2.

Public Forum pdf icon PDF 101 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

·       Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

·       One statement per member of the public and one statement per member of council shall be admissible.

·       A maximum of one minute shall be allowed to present each petition and statement.

·       The deadline for receipt of petitions and statements for the 9th March Cabinet is 12 noon on Monday 8th March. These should be sent by e-mail to: democratic.services@bristol.gov.uk

 

Questions (must be about matters on the agenda):

·       A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

·       Questions must identify the member of the Cabinet to whom they are put.

·       A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

·       Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

·       The deadline for receipt of questions for the 9th March Cabinet is 5.00 pm on Wednesday 3rd March. These should be sent by e-mail to: democratic.services@bristol.gov.uk

 

DEADLINE TO REGISTER TO SPEAK

 

If you wish to attend the virtual meeting to speak to your statement/ask your question, you must register by 4pm on Friday 5th March by contacting: democratic.services@bristol.gov.uk

 

 

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission pdf icon PDF 62 KB

Additional documents:

7.

Chair's Business

To note any announcements from the Chair

8.

Bristol Avon Flood Strategy pdf icon PDF 281 KB

Additional documents:

Decision:

Cabinet

  1. Approved the preferred approach of adaptive raised defences to manage the risk of flooding from the river Avon as set out in the SOC in full;
  2. Noted capital costs for delivery of phase one is estimated at £216m, of which £88m to £123m funding is identified in principle;
  3. Approved the development of a funding strategy to address the additional capital funding required to deliver phase one;
  4. Noted additional spend in developing the SOC of £475,438 as set out in Appendix A1;
  5. Approved the development of Outline Business Case(s) to further refine proposals and progress the case for investment;
  6. Authorised an application for up to £2m local levy grant funding to fund supporting work in developing the Outline Business Case;
  7. Authorised the Executive Director for Growth and Regeneration in consultation with the S151 officer and Cabinet Member for Finance, Governance and Performance, to accept the grant if successful and take all steps required to enter into any agreements or contracts to spend the grant;
  8. Authorised the Executive Director for Growth and Regeneration to invoke any extensions/variations defined in the contracts referred to above, up to the budget envelope of £2m as outlined in this report.

 

9.

Temple Quarter Development Update pdf icon PDF 263 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor and the Working Group, to finalise and implement proposals for detailed engagement and consultation for the Temple Quarter Development Framework as set out in the report.
  2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to seek reallocation of £560k of WECA Early Investment Fund through WECA’s change control process and to bid for and use £500k of Housing and Regeneration Enabling Fund grant funding and to defray those monies on staffing costs in accordance with the WECA approvals.
  3. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services, to agree the final schedule of enabling works to support the opening up and servicing of the Temple Island site, to secure the variation of any WECA approvals necessary, and to defray this funding in accordance with the terms of the funding decision and in line with all appropriate procurement routes.
  4. Authorised the Executive Director of Growth and Regeneration, in consultation with the Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to agree the detailed terms on which any monies allocated to the Temple Quarter project by central government are received by the four parties to the bid (BCC, WECA, Homes England and Network Rail), to agree the detailed terms of the Inter Authority Agreement between the partners to defray such monies, and to receive and defray any portion of those monies subsequently allocated to the Council under separate project Funding Agreements.
  5. Noted that further reports will be received setting out progress with the actions set out in the report and the Development generally.

 

10.

Imperial Apartments (Phase 2) pdf icon PDF 246 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director - Growth and Regeneration – to negotiate and enter into a nomination agreement as set out in the report with Caridon for Imperial Apartments (Phase Two) in line with the maximum budget envelopes outlined in this report.
  2. Noted the revenue funding required.

11.

Goram Homes Land Disposal pdf icon PDF 132 KB

Additional documents:

Decision:

Cabinet

  1. Approved the indicative pipeline of sites (Appendix A) for transfer to Goram Homes Limited at the prevailing market value;
  2. Authorised the Executive Director: Growth & Regeneration in consultation with the Cabinet Member for Housing and the Director: Finance to approve the transfer of this pipeline of sites to Goram Homes Limited on terms to be agreed.

 

12.

Future Commitment of Bristol City Council to the UK Government Resettlement Scheme pdf icon PDF 152 KB

Additional documents:

Decision:

Cabinet

  1. Approved the target to resettle at least 15 families or 80 people a year under the Government’s UK Resettlement Scheme’s arrivals in 2021-22.
  2. Approved the target to resettle at least 15 families or 80 people a year if the Government extends the UK Resettlement Schemes for new arrivals in from 2022-25.
  3. Authorised the Executive Director People in consultation with the Cabinet Member Adult Social Care to implement the Bristol Resettlement scheme at a cost of £1.6m in 2021-22 which is fully funded by the Home Office Grant.
  4. Authorised, subject to the extension of the UK Resettlement Schemes for new arrivals from 2022-25 and full funding by the Home Office Grant, the Executive Director People in consultation with the Cabinet Member Adult Social Care to implement the Bristol Resettlement scheme at a cost of £1.6m per year from 2022-25.

 

 

13.

Cumberland Road Stabilisation Project pdf icon PDF 284 KB

Additional documents:

Decision:

Cabinet

  1. Approve the additional allocation of Capital expenditure of £2,491,190.61 to complete the full Project, based on the revised Qualitative Risk Assessment (QRA) undertaken and the detailed substantiation’s given in this Report.
  2. Authorise the Executive Director Growth and Regeneration to take all steps required to spend the additional allocation to complete the full project.

 

14.

Harbour and New Cut Condition Assessment Survey pdf icon PDF 290 KB

Additional documents:

Decision:

Cabinet

  1. Approved the allocation of £2.5m from the Capital Programme to address the following

a.      £1.0m to replace footbridge structure at Underfall Yard Sluices;

b.      £500k to undertake immediate monitoring of all identified critical structures within the next two years; and

c.       £1.0m to undertake further structural and geotechnical investigations within the next two years.

  1. Authorised the Executive Director Growth and Regeneration (in consultation with the Cabinet Member for Transport and Energy) to take all steps required to procure and commission contractors to undertake the necessary services / works.

 

15.

Advertising and Sponsorship Policy pdf icon PDF 143 KB

Additional documents:

Decision:

Cabinet

  1. Approved the Policy and associated Policy Guidance Note as set out in Appendix Ai.
  2. Noted that the Policy would take immediate effect upon approval and should be applied to all future advertising and sponsorship arrangements.

 

16.

HR Recruitment Advertising and Public Notices Commissioning pdf icon PDF 247 KB

Additional documents:

Decision:

Cabinet

  1. Approved the commissioning of a HR recruitment advertising and Public Notices contract using the Eastern Shires Procurement Organisation framework from 5th July 2021 for up to 4 years at a cost of £500k per annum.
  2. Authorised the Director of Workforce and Change to award a contract to a HR recruitment advertising and Public Notices provider to supply services under the ESPO framework for up to four years with effect from July 2021 in consultation with the Deputy Mayor – Finance, Governance and Performance and the Director of Finance (Section 151 Officer).

 

17.

Social Value Policy Review pdf icon PDF 221 KB

Additional documents:

Decision:

Cabinet

1. Approved the updated Social Value Policy as set out at appendix A.

 

18.

Building Practice Capital Programme Budget Allocation 2021/22 pdf icon PDF 255 KB

Additional documents:

Decision:

Cabinet

  1. Approved the Building Practice Capital Programme Budget Allocation 2021/22 as set out in Appendix A.
  2. Authorised the Executive Director Resources in consultation with the Cabinet Member and Deputy Mayor – Finance, Governance and Performance to take all steps required including procuring and awarding contracts, in relation the works identified at Appendix A at a cost of up to £1.5m.

 

19.

Integrated Transport Block and Highways Maintenance Funding Allocations 20/21 pdf icon PDF 255 KB

Additional documents:

Decision:

Cabinet

  1. Approved the budget allocations of the WECA integrated Transport Block fund, Highways Maintenance fund, and associated Highways incentive fund for financial year 2021/22, to the figures agreed with WECA. Figures are as follows – confirmed by WECA on 03/02/21.
    1. Highways Capital Maintenance £3,132,000;
    2. Integrated Block £2,743,000;
    3. Incentive Funding £652,000.
  2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, (within the budgets identified above) to take all steps necessary to procure and appoint contractors to carry out all works identified in Appendix A, making use of the existing term contract and/or approved frameworks, where appropriate.
  3. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, to make reasonable changes to the programme of works to ensure delivery of the programme, in accordance with the Council’s scheme of financial delegations.

 

20.

Youth Zones - Progress to Outline Business Case pdf icon PDF 270 KB

Additional documents:

Decision:

Cabinet

  1. Approve progression of the Youth Zones Project to Outline Business Case.
  2. Approve the application for grant funding from the Youth Investment Fund which, if successful, will reduce the LA reliance on Covid Recovery Capital Funding for this project.
  3. Note the proposal for Onside to attract £4.2m of funding to match fund the BCC contribution towards a Youth Zone with a total build cost of £8.4m
  4. Note the proposal that ongoing revenue funding of £400k per year (30% of operating costs) will be sourced through the re-commissioning of youth services and that these plans will also be submitted to Cabinet for decision.

 

21.

Troubled Families - Data Accelerator Bid pdf icon PDF 240 KB

Decision:

Cabinet

  1. Approved the submission of a MHCL Data Accelerator Bid in collaboration with all local authorities in Avon and Somerset police area, including police and health partners.
  2. Authorised, if the bid is successful, the Executive Director, People in consultation with the Cabinet Member for Women, Families and Homes to take all steps necessary spend the funding including procuring and awarding contracts to implement the work.
  3. Noted that the funding bid will include a commitment to work with key statutory partners covering the Avon and Somerset Police area on exemplar data projects, information sharing arrangements, the development of best practice relating to ethics and information governance, and the use of data analytics to identify and support targeted work to complement early intervention approach across the area.

 

 

22.

Enhanced Substance Misuse Support and Treatment Services Funding pdf icon PDF 216 KB

Decision:

Cabinet

  1. Approved the acceptance of the allocated funding, expected to be around £1m, for enhanced substance misuse support and treatment services and for Bristol to be an accelerator site;
  2. Authorised the Executive Director People in consultation with Cabinet Member Communities and Public health and the Director of Communities and Public Health to spend the funding and procure and award contracts necessary to implement the services.

 

23.

Bristol Holding Company - Business Plans pdf icon PDF 158 KB

Additional documents:

Decision:

In relation to Bristol Holding Limited, Cabinet:

  1. Approved the business plan of Bristol Holding Limited, in respect of financial year 2021/2022.

In relation to Bristol Waste Company Limited, Cabinet:

  1. Approved the business plan of Bristol Waste Company Limited, in respect of financial year 2021/2022, including (subject to incorporation into the council budget for approval by Full Council) approval of additional loan funding of up to £2.8m to Bristol Waste Company Limited for the purposes of implementing Avonmouth Phase 2 (as outlined in the appendices), and to delegate authority to the s 151 officer, in consultation with the Cabinet Member for Finance, Governance and Performance, to agree the terms of such loan.
  2. Noted that Bristol Waste Company Limited has an existing £12m loan facility with the council, as approved by Cabinet in December 2018, to support the replacement of its collection vehicle fleet and that £0.7m of that loan funding will be applied as a contribution towards the CAZ fleet replacement outlined in the exempt appendices.

In relation to Goram Homes Limited, Cabinet:

  1. Approved the business plan of Goram Homes Limited, in respect of financial year 2021/2022, including approval of up to £10m additional loan funding (subject to incorporation into the council budget for approval by Full Council) for the purposes of the next development pipeline to be transferred from the council to Goram (“Pipeline 2”) and to delegate authority to the Executive Director: Growth & Regeneration, in consultation with the s 151 officer and the Cabinet Member for Finance, Governance and Performance, to agree the terms of this arrangement.

5.      Cabinet noted:

a)      there is an existing £3.3m working capital facility agreement in place between the council and Goram Homes in respect of Romney House and Baltic Wharf (“Pipeline 1”), pursuant to Cabinet approval granted in September 2018;

b)      the council has earmarked £3m as a potential capital contribution to Pipeline 1, pursuant to Cabinet approval granted in September 2018, although this remains subject to commercial negotiation.

c)      in respect of the land at Romney House that the council is transferring to Goram, the council has entered into a deferred payment arrangement (i.e. receipt of loan notes) in respect of the land value (£13m), which is due to be repaid by the close of financial year 2024/2025; and

d)      it is anticipated that a similar deferred payment arrangement will be entered into in respect of the Baltic Wharf site, but this remains subject to commercial negotiation.

 

24.

Bristol Beacon pdf icon PDF 298 KB

Additional documents:

Decision:

Cabinet

  1. Recognised the importance of the Bristol Beacon to the city’s cultural offer and in doing so, approves the revised cost envelope of £106.9m and incorporating the following (total increase of £58.1m in addition to £48.8m previously approved):

a)      £3.405m WECA funding for project inflation (approved by WECA in June 2020)

b)      £2.930m WECA further funding support (approved by WECA in January 2021)

c)      £6.201m from Arts Council England Kickstarter grant

d)      £44.464 from Bristol City Council own capital programme and resources funded by Prudential Borrowing (proposed to be released from capital programme contingency)

e)      £1.1m further funds to be raised by BMT;

  1. Authorised the Executive Director for Growth & Regeneration in consultation with Cabinet Member Finance, Governance and Performance, Section 151 officer and the Monitoring officer to take all steps required to enter into any contracts required and negotiate and agree changes to existing contract terms to give effect to the above including;

a)      Enter contracts for professional services required to complete the project;

b)      Amend the construction contract to transfer risk and secure greater cost and programme certainty;

c)      Agree any new/additional terms of grant with any grant funding bodies.

 

25.

APR15 - Holiday Activity Fund pdf icon PDF 213 KB

Additional documents:

Decision:

Cabinet

  1. Authorised acceptance of the Department for Education (DfE) grant of £1,848,850 to fund holiday activities and food programmes in 2020/21;
  2. Authorised the Executive Director People in consultation with the Cabinet Member Education and Skills to take all steps required to spend the funding including procuring and awarding contracts where necessary to implement the activities and programmes.

 

26.

APR15 - Government Funding to Implement the Domestic Abuse Bill pdf icon PDF 215 KB

Decision:

Cabinet

  1. Approved the acceptance of the allocated funding of £1,079,426 for 2021/22 to deliver the statutory duties of the Domestic Abuse Bill.
  2. Approved the establishment of a Domestic Abuse Partnership Board and a Collaborative Commissioning Board to make joint recommendations on use of the funding to commission Domestic Abuse Services in accordance with the decision pathway process.
  3. Authorised the Executive Director People in consultation with Cabinet Member Communities and Public Health and the Director of Communities and Public Health to spend the funding in accordance with the recommendations of the Collaborative Commissioning Board and take all steps necessary to procure and award contracts to meet the requirements of the Domestic Abuse Bill.

 

27.

Investment in Bristol's Leisure Facilities pdf icon PDF 142 KB

Additional documents:

Decision:

Cabinet noted:

  1. The principles for the developing strategic direction for investment in leisure facilities in the City and public consultation;
  2. That officers will bring another report to Cabinet once the leisure investment strategy has been further developed, including a decision on options for consultation;
  3. The outcome of public consultation on the future of Jubilee Pool, the interim financial position agreed and that a decision on its longer-term future will be decided after public consultation on the wider strategy has taken place.

 

28.

Mayoral Commission on Domestic Abuse pdf icon PDF 227 KB

Additional documents:

Decision:

Cabinet noted:

  1. the contents and recommendations of the report of the Mayoral Commission on Domestic Abuse.
  2. that reports setting out the council’s response to the statutory duties placed on the local authority by the Domestic Abuse Bill will be brought to Cabinet once the Bill is in force.

 

29.

Corporate Business Plan & Performance Framework 2021/22 pdf icon PDF 139 KB

Additional documents:

Decision:

Cabinet

  1. Cabinet noted and supported the final Business Plan 2021/22;
  2. Cabinet noted and supported the Performance Framework 2021/22.