Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 2 May Cabinet is 12 noon on Friday 28^th April. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 2 May Cabinet is 5.00 pm on Tuesday 25^th April. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet:

1.      Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Transport, to spend an additional £989,940 funding on existing highways maintenance priorities as outlined in this report including to procure and award the contract(s) necessary which may be above the key decision threshold.

That Cabinet:

1.      Noted the previous Cabinet approvals on 5 October 2021 and the revised approach as outlined in this report.

2.      Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Transport, to take all steps required to accept and spend additional WECA funding to complete Business Cases for the Strategic Corridors Programme, including procuring and awarding appropriate contracts (which may be over the key decision threshold), up to a total expenditure of £6.5m.

3.      Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Transport, to proceed with separate full business case development for the central and southern sections of the A37/A4018 corridor and to continue with the development of the OBC for the whole corridor.

4.      Noted the consultation details and responses as outlined in Appendix A1 and B.

That Cabinet:

1.       Approved the Temple Quarter Development Framework at Appendix A, that will help facilitate the delivery of the Temple Quarter Regeneration Programme and note that the Framework will become a material planning consideration.

2.      Noted the outcome of the Temple Quarter Development Framework consultation, full report included at Appendix B.

3.      Noted the update and progress on the Temple Quarter Programme including grant funding, the Temple Island Enabling Works, the Northern Entrance and Southern Gateway Project.

4.      Noted ongoing work taking place in relation to the Temple Quarter Delivery Vehicle and that a further update on this will be provided to Cabinet in Autumn 2023.

That Cabinet:

1.      Approved the closure of the East Bristol Intermediate Care Centre as a rehabilitation service.

2.      Authorised the Executive Director: Adults and Communities, in conjunction with the Cabinet Member for Adult Social Care and Integrated Care System, to take all steps required to implement the closure.

3.      Noted the outcome of the consultation in December 2022 as set out Appendix B.

4.      Noted that an options appraisal will be undertaken in relation to the future use of the site if the proposal to close the Centre is approved.

That Cabinet:

1.      Noted the Officer Executive Decision (OED) taken in March 2023 to spend £340k of the Household Support Fund in respect of Free School Meals food vouchers for May 2023 school holidays.

2.      Approved the Household Support Fund Policy April 2023 – March 2024 and change of budget to reflect this funding.

3.      Authorised the Director Finance in consultation with the Cabinet Member and Deputy Mayor; City Economy Finance and Performance to take all steps required to accept and spend (including procuring and awarding contracts over £500k) the remaining £7.7m of the extended allocation of the DWP Household Support Fund as outlined in Household Support Fund Policy April 2023– March 2024.

4.      Approved the procurement of a contract/s to deliver the corporate wide supermarket food voucher contract.

5.      Authorised the Director of Finance in consultation with the Deputy Mayor with responsibility for Finance, Governance, Property and Culture, to take all the steps necessary to procure and award contracts up to the value of £10m from May 2023 to December 2025

That Cabinet

1.      Approved the re-procurement of Backup and Disaster Recovery Services and Service Management and Protection for a period of 3+1+1-years (up to a total value of £1.4m including optional contract extensions).

2.      Authorised the Director: Policy, Strategy and Digital, in consultation with the Deputy Mayor with responsibility for Finance Governance & Performance to take all steps required to procure and award the contract(s).

3.      Authorised the Head of Procurement & Contract Management to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required.

To Follow

That Cabinet:

1.      Noted and supported the final Business Plan and Performance Framework 2023/24.

That Cabinet:

1.      Noted the spend on spot purchase social care and education placements as outlined in this report.

2.      Approved future reporting of children’s spot purchase placements made in excess of £500,000 to the Corporate Parenting Panel.

That Cabinet:

1.      Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.