Agenda and decisions

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Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 6 June

 Cabinet is 12 noon on Monday 5^th June. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 6 June Cabinet is 5.00 pm on Wednesday 31^st May. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

PLEASE NOTE - The Public Forum deadline for questions has been extended for the following items:

·       Temporary Accommodation Project: Funding and Planning Strategy (item 22)

·       Property Programme funding and emerging plans (item 23)

·       Our Families Programme (Children & Education Transformation) (item 24)

·       Adult Social Care Transformation Programme funding and emerging plans (item 25)

The Public Forum deadline for questions for these items have been extended to Thursday 1^st June, 5pm.

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet:

1.      Approved an increase to Bristol’s Economic Development Fund allocation to MetroWest Phase 2 of £1.894m subject to a report being brought back Cabinet to provide an update on the latest EDF profile that highlights funding that has been released to enable this work to be fully funded.

2.      Noted the additional funding of £1.894m is to be released from the £17.5m that Cabinet previously agreed to be held in abeyance towards the Temple Island (TI) enabling project.

3.      Authorised the Executive Director of Growth & Regeneration, in consultation with the Cabinet Member for Transport to take all steps required to approve the final scheme design and deliver the approved scheme and associated landscaping based on the draft scheme designs set out in Appendices A1 and A2.

4.      Authorised the Executive Director of Growth & Regeneration, in consultation with the Cabinet Member for Transport and the Director of Legal and Democratic Services to take all steps required to agree and enter into a grant agreement and spend the funding (including procuring and awarding contracts over the key decision threshold) to deliver the approved scheme and associated landscaping as outlined in this report.

5.      Noted the progress on the MetroWest Phase 2 programme including the revised costs and programme, updated design information and changes to governance as outlined in this report.

That Cabinet:

1.      Approved acceptance of funds for the successful ATF4 schemes to move towards the next stages of scheme development and delivery as outlined in this report.

2.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport, the s151 officer, and the Director Legal and Democratic Services to take all steps required to accept and spend the funding including to procure and award all necessary contracts, which may be above the key decision threshold, to deliver the schemes as outlined in this report at a cost of up to £3,441,803.

That Cabinet:

1.      Approved issuing a Notice of Variation to the existing permit tariff schedule to implement the specific proposed changes to tariffs for low emissions vehicles, second and third permits and CPZ permits as outlined in this report and appendix A?.

2.      Authorised the Director Economy of Place in consultation with the Cabinet member Transport to take all steps required to implement the changes.

3.      Approved investigation of further policy changes as set out in the report to come back to cabinet in October 2023.

4.      Approve the approach, using regional modelling, to assessing the impacts of RPZ schemes

That Cabinet:

1.      Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to procure and award the contract(s) necessary for the implementation of HRA stock condition surveys for 1 + 1 year at a cost of up to £1m per year, in-line with the procurement routes and maximum budget envelopes outlined in this report.

2.      Authorised the Executive Director for Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

That Cabinet:

1.      Noted the progress towards and delivery of the Southmead Masterplan and the amendments to individual sites within the Masterplan area.

2.      Noted previous Cabinet approval on 25 February 2021 to allocate capital investment of up to £7m from Strategic Community Infrastructure Levy for non-residential elements of the revised Glencoyne Square Scheme.

3.      Approved an additional sum of up to £620k from Strategic Community Infrastructure Levy for non-residential elements of the revised Glencoyne Square Scheme to support the additional cost increase.

4.      Authorised the Executive Director Growth & Regeneration, (in consultation with the S151 Officer, Cabinet Member for Finance, Governance & Performance, and Cabinet Member for Housing Delivery and Homes to:

(i)                  Use Strategic CIL funds up to £7.62m to deliver the non-residential elements of the Glencoyne Square scheme, supporting the non-residential development including], public realm, commuted sums, library relocations, and delivery of advice learning, Library and training hub and new Health, and Well-Being Hub at Glencoyne Square by SDT;

(ii)                To negotiate and agree all remaining further property and financial transactions, and to procure all necessary contracts (goods, services, grants and works) contract which may be above key decision threshold, required to deliver the CIL funded works subject to keeping within the budget outlined in the report.

(iii)              take all steps required to negotiate terms for the total CIL funding drawdown and spend.

That Cabinet:

1.      Authorised the Executive Director Growth and Regeneration in consultation with the Mayor, to take all steps required to accept and spend the grant of up to £16m from the City Region Sustainable Transport Settlement (CRSTS) challenge fund grant on a capital programme of works to refurbish and repair all 6 key bridges over the cut during the next 4 years including procuring and awarding contracts which may be above the key decision threshold, in-line with the procurement routes and maximum budget envelopes and as outlined in this report.

2.      Authorised the Executive Director Growth and Regeneration to take all steps required to spend the CRSTS Capital funding, using the following Asset Management and Risk Management prioritised maintenance approach:

• Gaol Ferry Footbridge (already commenced). £1.50m

• Sparke Evan Footbridge (due to commence in 2023). £2.0m

• New Brislington Bridge (Ongoing Condition and feasibility Studies). £0.50m

• Saint Phillips Causeway (Ongoing Condition and feasibility Studies). £0.50m

• Remaining New Cut Bridges: Langton Street (Banana) footbridge, Vauxhall footbridge, Bedminster New over Bridge, Bath New over Bridge. (Full Refurbishment Works over 4 years). £11.50m

3.      Authorised the Executive Director Growth and Regeneration to make any amendments to the Asset Management and Risk Management prioritised maintenance approach allocations within the overall budget envelope.

That cabinet:

1.      Approved the commencement of the refurbishment works on Kingweston Lane Footbridge in accordance with the Planning Permission and Listed Building Consent and as outlined in this report noting the project will be initiated in late 2023 with an estimated completion date of December 2024 subject to contractor availability.

2.      Authorised the Executive Director Growth and Regeneration in consultation with the mayor to take all steps required to procure and award the contract(s) necessary for the implementation of this project in-line with the procurement routes and maximum budget envelopes outlined in this report.

3.      Authorised the Executive Director for Growth and Regeneration in consultation with the mayor, to invoke any subsequent extensions/variations or amendments specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

That Cabinet

1.      Approved the Commuted Sums Policy as set out in Appendix A.

2.      Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Transport to take all steps required to implement the policy and make minor amendments as required.

3.      Noted that officers will continue to consider whether commuted sums can be applied to grant funded projects.

That Cabinet:

1.      Authorised the Executive Director Children and Education in consultation with Cabinet Member for Children, Families and Equalities to take all steps required to procure and award the contract(s) necessary for the implementation of the Children’s Care and Support Services framework including block call off arrangements, in-line with the procurement routes and maximum budget envelope of £28.6m (£12.3m BCC Spend) across five years, to be managed within approved budget limits for each service area using the framework.

2.      Authorised Executive Director Children and Education to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope.

3.      Authorised the Executive Director Children and Education in consultation with Cabinet Member for Children, Families and Equalities to take all steps required to enter into an inter-authority agreement with users of the Framework including North Somerset and South Gloucestershire Councils

That Cabinet:

1.      Approved the Children’s Services Improvement Plan 2023-25 at Appendix A prior to submission to Ofsted on 23 June 2023

That Cabinet:

1.      Approved the SEND Accelerated Progress Plan as set out in Appendix A1.

That Cabinet:

1.      Authorised the Executive Director of Adult Social Care in consultation with the Cabinet Member Adult Social Care to take all steps required to vary the Home Improvement Agency contract to include a 12-month extension period of the value of £887,419 until 31/03/2025 to be met from the existing Adult Social care budget.

That Cabinet:

1.      Authorised the Executive Director Growth & Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Waste and Energy, to take all steps required to extend and vary the electricity sleeving and supply arrangements for up to 18 months (up to March 2025), in-line with the procurement routes and maximum budget envelopes outlined in this report.

2.      Authorised the Executive Director Growth & Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

That Cabinet:

1.      Approved the increase in the full Fixed-Penalty-Notice rate for littering to £150, which is the maximum permitted under the legislation, and the increase in the early payment rate to £75.

2.      Approved the increase in the Fixed-Penalty-Notice rate for Household Duty of Care to £400 which is the maximum permitted under the legislation.

3.      Authorised the Executive Director Growth and Regeneration to take all steps required to implement the increases.

That Cabinet provided the following collective approval across the four transformation projects: Property Programme, Temporary Accommodation and Homelessness Programme, Children’s & Education Transformation Programme and Adult Social Care Transformation Programme to:

1.      Approved spend of up to £21.4m (for the four corporate transformation programmes), of which £14.0m will be designated from within corporate held resources as outlined in the finance commentary.

2.      Authorised the Chief Executive in consultation with the Director of Finance and Deputy Mayor for Finance, Governance and Performance to take all steps required to procure and award a contract for a transformation consulting partner (which may be above the key decision threshold and subject to an urgent decision with a retrospective report to Cabinet) to provide oversight and assurance and support delivery across the portfolio of four transformation programmes.

Cabinet recommendation specific to the Temporary Accommodation Programme:

That Cabinet:

3.      Approved spend of up to £0.8m, to support the delivery of the Temporary Accommodation Program of which £0.3m will be the initial drawdown from the £14m and £0.5m is funded through other sources.

4.      Noted the project’s objectives, approach and timeline as outlined in this report.

5.      Approved the spend for 23/24 for the project and notes the funding sources identified as outlined in this report.

6.      Authorised the Executive Director – Growth and Regeneration in consultation with Cabinet member with responsibility for Housing Delivery and Homes and the Director of Finance (S151 Officer) to spend up to £300k or as required within the overall transformation programmes budget approved with the agreement of CLB, to deliver the Temporary Accommodation project including procuring and awarding contracts above the key decision threshold, as outlined in this report.

7.      Authorised Executive Director – Growth and Regeneration in consultation with Cabinet member with responsibility for Housing Delivery and Homes and the Director of Finance (S151 Officer) to take all steps required to recommission the Emergency Accommodation Framework including to invoke any subsequent extensions/variations required as outlined in this report.

That Cabinet provided the following collective approval across the four transformation programmes: Property Programme, Temporary Accommodation and Homelessness Programme, Children’s & Education Transformation Programme and Adult Social Care Transformation Programme to:

1.      Approved spend of up to £21.4m (for the four corporate transformation programmes), of which £14.0m will be designated from within corporate held resources as outlined in the finance commentary.

2.      Authorised the Chief Executive in consultation with the Director of Finance and Deputy Mayor for Finance, Governance and Performance to take all steps required to procure and award a contract for a transformation consulting partner (which may be above the key decision threshold and subject to an urgent decision with a retrospective report to Cabinet) to provide oversight and assurance and support delivery across the portfolio of four transformation programmes.

Cabinet recommendations specific to the Property Programme:

That Cabinet:

3.      Noted the Property Programme’s financial objectives include £36m capital receipts and £4m revenue savings in 23/24.

4.      Noted the total anticipated costs of the Property Programme for 23/24 of £6.04m of which £0.7m is already funded through reserves.

5.      Approves spend of up to £6.04m to support the delivery of the Property Programme of which £5.34m will be the initial drawdown from the £14m and £0.7m is contained within earmarked funding.

6.      Authorised the Executive Director - Growth & Regeneration in consultation with the s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to take all steps required to procure and award of contracts (which may be above the key decision threshold) for refurbishment works at the retained locality offices on approval of the project’s business case.

7.      Authorised the Executive Director - Growth & Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to take all steps required to procure and award of contracts including any key decisions for refurbishment works at 100 Temple Street following on approval of the project’s business case.

8.      Noted that commercial lease/s will be agreed for office space vacated at 100 Temple in accordance with the requirements to secure best consideration, as defined by S123 of the Local Government Act 1972

9.      Authorised the Executive Director - Growth and Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to spend up to the remaining budget to deliver the programme’s objectives including procuring and awarding contracts over the key decision threshold, subject to individual project’s business case approval as outlined in this report.

10.  Approved the centralised approach to food/café/catering provision including virement and centralisation of associated contracts and budgets.

11.  Authorised Executive Director – Growth & Regeneration in consultation with Cabinet member for responsibility for Finance, Governance & Performance, and the Director of Finance (S151 Officer) to take all steps required to extend (or recontract) for all/any café/catering/food supplies contracts within the provision of existing budgets in short term whilst strategic review and procurement is underway to maintain stability.

12.  Authorised the Executive Director –  ...  view the full decision text for item 23.

That Cabinet provided the following collective approval across the four transformation programmes: Property Programme, Temporary Accommodation and Homelessness Programme, Children’s & Education Transformation Programme and Adult Social Care Transformation Programme to:

1.      Approved spend of up to £21.4m (for the four corporate transformation programmes), of which £14.0m will be designated from within corporate held resources as outlined in the finance commentary.

2.      Authorised the Chief Executive in consultation with the Director of Finance and Deputy Mayor for Finance, Governance and Performance to take all steps required to procure and award a contract for a transformation consulting partner (which may be above the key decision threshold and subject to an urgent decision with a retrospective report to Cabinet) to provide oversight and assurance and support delivery across the portfolio of four transformation programmes.

Cabinet recommendations specific to the Our Families Programme:

That Cabinet:

3.      Endorsed Our Families programme approach, objectives, investment and saving priorities as set out in this report;

4.      Approved of spend up to £4.78m to support the delivery of the Our Families Programme of which £1.74m will be initial drawdown from the £14m and £3.04m will be fund from other resources.

5.      Authorised the Executive Director for Children and Education in consultation with the Cabinet Member Children, Education and Equalities to take all steps required to procure and award the contracts (which may be above the key decision threshold) to support the programme within the agreed scope, allocated budget and approved schemes of delegation as outlined in this report;

6.      Authorised the Executive Director of Children and Education to invoke any subsequent extensions/variations specifically defined any contract(s) being awarded, up to the maximum budget envelope;

7.      Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required;

8.      Noted the total revenue costs of the Children’s & Education (Our Families) programme for 23/24 of £4.781m of which £3.037m is already funded through grants and change reserve for Family Hubs, ControOCC, Home to School Travel;

9.      Noted the total costs of DSG deficit mitigations of £2.6M to date, grant fund of £3.5m;

10.  Noted the ambition of Our Families programme to deliver DSG deficit mitigations, MTFP savings and stretch savings to mitigate against budget pressures;

11.  Noted that we will be consulting in September 2023 for 6-weeks on the options generated from the procured partner within DSG workstream 2 of the Delivering Better Value project;

12.  Noted that a further report will be brought to Cabinet (for information) in July 2023 on the High Needs Block Recovery Plan;

13.  Noted that further report will be brought to Cabinet in December 2023 regards to the Review of SEND Statutory and Non-Statutory Element 3 Funding;

14.  Noted that further report will be brought to Cabinet in December 2023 to seek approval for proposed changes in post-16 policy for 24/25 and the introduction of Independent Travel Training (ITT) for  ...  view the full decision text for item 24.

That Cabinet provided the following collective approval across the four transformation programmes: Property Programme, Temporary Accommodation and Homelessness Programme, Children’s & Education Transformation Programme and Adult Social Care Transformation Programme to:

1.      Approved spend of up to £21.4m (for the four corporate transformation programmes), of which £14.0m will be designated from within corporate held resources as outlined in the finance commentary.

2.      Authorised the Chief Executive in consultation with the Director of Finance and Deputy Mayor for Finance, Governance and Performance to take all steps required to procure and award a contract for a transformation consulting partner (which may be above the key decision threshold and subject to an urgent decision with a retrospective report to Cabinet) to provide oversight and assurance and support delivery across the portfolio of four transformation programmes.

Cabinet recommendations specific to the Adult Social Care Transformation Programme

That Cabinet:

3.      Noted the progress on preparations for assessment against the Care Quality Commission Assurance Framework as outlined in this report.

4.      Approved commencement of public consultation on the draft Fair and Affordable Care Policy (Appendix A) which will return to Cabinet for decision in September.

5.      Approved spend of up to £2.4m to support the delivery of the Adult Social care transformation programmes, of which £1.258m , will be the initial draw down from the £14.0m and £1.142m is contained within earmarked service resource.

6.      Authorised the Executive Director Adults and Communities in consultation with the Cabinet Member for Adult Social Care and Integrated Care Systems to procure and award contract(s) (which may be above the key decision threshold and subject to an urgent decision with a retrospective report to Cabinet) for the implementation of a Delivery Partner to co-deliver programme objectives.

That Cabinet:

1.      Noted the urgent key decision taken.