Agenda and decisions

Cabinet
Tuesday, 4th October, 2016 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

Items
No. Item

1.

Welcome and introductions

2.

Public Forum

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken when the relevant agenda item is reached at the meeting.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 04 October Cabinet is 12 noon on Monday 03 October. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 04 October Cabinet is 5.00 pm on Wednesday 28 September. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(Subject to a maximum of three items)

 

None on this occasion

6.

Reports from scrutiny commissions

None on this occasion

 

7.

Chair's Business

To note any announcements from the Chair

8.

Temple Quarter Spatial Framework pdf icon PDF 128 KB

To consider the adoption of documents for use as material consideration in determining planning applications in the Temple Quarter area

Additional documents:

Decision:

Approved the adoption of the following documents for use as material consideration in determining planning applications in the Temple Quarter area:

          Temple Quarter Spatial Framework

          BTQEZ Making People-friendly Streets and Spaces - A Public Realm Guide; and

          Sustainable Urban Mobility Plan.

9.

Warm Up Bristol - Capital Loan Scheme pdf icon PDF 144 KB

To enable a long term, accessible and sustainable loan mechanism to improve the energy efficiency of the domestic housing market – with no capital or revenue implications to the Council.

Additional documents:

Decision:

1) That authority is delegated to the Director, Energy Service, to transfer unspent capital grant (circa £2m) to WRCIC upon DBEIS’s approval; WRCIC will use the funding to coordinate and provide revolving loans on behalf of the Council and members of the Local Authority consortium, to residents in need of installation of energy savings measures to their properties.

 

2) That authority is given to reshape the current loan schemes managed by WRCIC (on behalf of BCC) to ensure that the offer is comprehensive and makes energy efficiency improvements accessible to all.

10.

Long Ashton Park & Ride site - subsidy payment pdf icon PDF 295 KB

To seek approval to cease subsidy payments to the operator of the Long Ashton Park & Ride site

Additional documents:

Decision:

1.         Agreed that the Council will discontinue subsidy payments to the company

             that manages the Park and Ride site at Long Ashton.

 

2.         Authorised the Strategic Director: Place to take the steps necessary to put this into effect.

 

 

11.

Grant agreement for Hengrove Park and the Bottle Yard Studios pdf icon PDF 66 KB

To a seek commitment to continue to operate and develop The Bottle Yard Studios in the medium term

Additional documents:

Decision:

1)  Noted the significant contribution of The Bottle Yard Studios (TBYS) facility to the City Economy and employment in South Bristol

 

2)  Approved the continuation of The Bottle Yard Studios operations as a ‘going concern’ with a review of its Governance arrangements

 

12.

Electoral Services specialist printing tender pdf icon PDF 147 KB

To approve the procurement and tender of the Councils specialist election print services for four years from the 1st December 2016.

Additional documents:

Decision:

1) Approved the procurement and tender of the Councils specialist election print

    services for four years from the 1st December 2016. 

 

2) Approved the delegation of the contract decision to the Head of Legal Services

13.

Treasury Management Annual report 2015/16 pdf icon PDF 357 KB

For noting

Decision:

Noted the Treasury Management annual report for 2015/16

14.

100% Business Rates Retention Pilot (urgent item) pdf icon PDF 124 KB

Report to be published as soon as available

Additional documents:

Decision:

1.  Subject to the West of England devolution arrangements being implemented, approved in principle Bristol joining a 100% business rate retention pilot with B&NES and South Gloucestershire in 2017-18, subject to the Cabinet Member for Finance Governance and Performance and the Interim Service Director Finance (S151 Officer) being satisfied as to the terms relating to the pilot.

 

2.  Delegated the final decision on the terms of the pilot to the Interim Service Director Finance & S151 Officer in consultation with the Cabinet Member for Finance, Governance and Performance, following DCLG issuing a detailed proposal later in September 2016.

 

3.  Approved the funding streams that are proposed as detailed in Table 4 for the 100% business rate retention pilot. 

15.

Period 4 (end of July) Finance Report pdf icon PDF 229 KB

To note progress on the Council’s overall financial performance against revenue and capital budgets for the 2016/17 financial year that were approved by Council on the 16th February 2016

Additional documents:

Decision:

1.  Noted the contents of the Report and in particular the seriousness of the General Fund financial position of £32.8m forecast outturn deficit, as at the end of July 2016.  This represents an increase to the deficit of £3.7m from end of June forecast;

 

2.  Agreed that Cabinet where appropriate, continue to work with Officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular endorsing the actions to be led by the Interim Chief Executive, Interim Service Director: Finance and Strategic Leadership Team set out at paragraph 10 of the report;

 

3. Noted the total movement in the Capital Programme of £24.4m, including slippage of £18.8m from 2016/17 to 2017/18, as detailed in paragraph 30 and Table 6 of the report.