Agenda and decisions

Cabinet
Tuesday, 1st November, 2016 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

Items
No. Item

1.

Welcome and introductions

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 01 November 2016

 Cabinet is 12 noon on Monday 31st October 2016. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 01 November 2016 Cabinet is 5.00 pm on Wednesday 26 October 2016. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

None on this occasion

 

6.

Reports from scrutiny commission

None on this occassion

7.

Chair's Business

To note any announcements from the Chair

8.

Bristol’s strategy for children, young people and families 2016-2020 pdf icon PDF 137 KB

Additional documents:

Decision:

Approval given as follows:

1. To agree Bristol’s Strategy for Children, Young People and Families 2016-2020.

2. To agree to the publication of the strategy in November 2016.

3. To agree delegation of the creation of the City Council elements of the action plan to the Strategic Director – People, which will follow in 2017, and will be reviewed and updated annually.  The annual review will be presented to the Cabinet.

9.

Children Services Improvement Board Year 2 plan pdf icon PDF 117 KB

Additional documents:

Decision:

Approval given as follows:

1. To approve the draft Children’s Services Improvement Plan – year 2.

2. To endorse cross-Council support to deliver Improvement Plan priorities and corporate parenting responsibilities.

 

10.

West of England Draft Joint Spatial Plan pdf icon PDF 131 KB

Additional documents:

Decision:

Approval given as follows:

1. To endorse consultation on “Towards the Emerging Spatial Strategy” for the West of England Joint Spatial Plan.

2. To endorse the Joint Transport Study for consultation.

3. To agree that a minimum period of 6 weeks consultation should be undertaken on the “Towards the Emerging Spatial Strategy” for the West of England Joint Spatial Plan and the Joint Transport Study.

 

11.

Horizon 2020 Bid – Non-domestic Energy efficiency pdf icon PDF 150 KB

Additional documents:

Decision:

Approval given as follows

1. To note the submission of the grant application in September to the Horizon 2020 call – EE–22– 2016–2017:  Project Development Assistance.

2. To delegate to the Director of Energy Services the authority to sign the grant conditions and to deliver the programme as outlined in the application and grant conditions, in consultation with the Cabinet member for Place.

3. To delegate authority to the Director of Energy Services to agree the timeline for the programme which shall meet the UK’s funding obligations to the EU commission, in particular given current uncertainty around the UK’s current Brexit negotiations.

4. To delegate authority to the Director of Energy Service to form a consortium with Murcia of Spain, Arad of Romania, Amaroussion of Greece and Lviv of Ukraine.

5. To allocate £300k of ear-marked reserves to match-fund an extension to the Salix Recycling Fund, which will support the capital investments of this programme.

 

12.

Development of Land at Broomhill Road Brislington pdf icon PDF 117 KB

Additional documents:

Decision:

Approval given to:

 

1. That a primary vehicular access over Council owned land from Broomhill Road and an emergency vehicular access from Bonville Road (Marked1 and 3 respectively on plan no N5954e) are authorised to enable access to be achieved to the development land as shown outlined in red on plan no N5954e.

 

2. To authorise the Strategic Director - Place to approve the terms and authorise entering into agreements for the freehold disposal of Council owned land with a net capital receipt is valued in appendix 2, following the briefing of the Cabinet Member for Place, shown on the attached plan N5954e outlined in red and shown as Nos 1,3 & 4, for the purposes of enabling 300 new homes to be built.

 

13.

Approval to undertake the procurement process for the supply of materials supporting Housing Services Responsive Repairs and Planned Programmes Works pdf icon PDF 125 KB

Additional documents:

Decision:

That the proposal to undertake a procurement process resulting in a new contract for the supply of materials be approved and the Strategic Director – Neighbourhoods be authorised to take all necessary steps to deliver.

 

14.

Procurement of Roofing Framework pdf icon PDF 116 KB

Additional documents:

Decision:

Approval given as follows:

To approve the procurement of a new housing maintenance framework for roof replacement and authorise the Strategic Director - Neighbourhoods to take all necessary steps to deliver.

 

15.

Portway Park and Ride Rail Station bid proposal pdf icon PDF 118 KB

Additional documents:

Decision:

Approval given as follows:

1. For Bristol City Council to submit a bid to the Department for Transport’s New Stations Fund 2 and to the Local Enterprise Partnership’s Local Growth Fund for £2.225m grant to fund the construction of a new rail station at the existing Portway Bus Park and Ride site.

 

2. If granted, Bristol City Council should accept the Funds and, subject to the approval of the Strategic Director - Place and the GRIP3 and GRIP4 reports, enter into an agreement with Network Rail to undertake the detailed design and construction of the new rail station.

 

16.

Bristol Resilience Strategy pdf icon PDF 117 KB

Additional documents:

Decision:

Approval given as follows:

To adopt the Bristol Resilience Strategy as a strategic 50 year framework for action to future-proof Bristol against future shocks and stresses.

 

17.

Period 5 (end of August) Finance report pdf icon PDF 264 KB

Additional documents:

Decision:

Approval given as follows:

 

1. To note the contents of the Report and in particular the seriousness of the General Fund financial position of £31.1m forecast outturn deficit, as at the end of August 2016.  This represents a decrease to the deficit of £1.7m from end of July forecast.

 

2. Where appropriate, Cabinet to continue to work with officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular endorsing the actions to be led by the Interim Chief Executive, Interim Service Director: Finance and Strategic Leadership Team set out at paragraph 9.

 

3. To agree the following in relation to the Capital Programme:

a. To approve the movement in the Capital Programme of £62.1m being slippage from 2016/17 to 2017/18, as detailed in paragraph 30 and Appendix B;

b. To approve the Capital Budget Proposed Adjustments of £14.1m in total, as detailed in paragraph 31 and Table 6;

c. To note the total net movement in the Capital Programme from £270.3m to £222.3m.

 

4. To agree the following in relation to the Metrobus Capital Programme:

  1. To approve the increase in budget for the MetroBus programme of £5.0m to meet the current identified budget pressures, as set out in paragraph 40 and Appendix C;
  2. To approve a further contingency of £2.1m to cover any future budget pressures, as set out in paragraph 40 and Appendix C;
  3. To approve that the additional £5.0m budget provision be funded through prudential borrowing, as set out in paragraph 41;
  4. To approve that in the event that the £2.1m contingency is required, this be funded from Transport Capital Programmes allocations and other funding opportunities such as grant and other project funding opportunities, with the specific funding decisions to be delegated to the Strategic Director: Place, in conjunction with the Service Director: Finance and s.151 Officer.