Agenda and decisions

Cabinet
Tuesday, 6th December, 2016 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

Items
No. Item

1.

Welcome and introductions

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 6 December Cabinet is 12 noon on Monday 5 December. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 6 December Cabinet is 5.00 pm on Wednesday 30 November. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

None on this occasion

 

 

6.

Reports from scrutiny commission

None on this occasion

7.

Chair's Business

To note any announcements from the Chair

9.

Tender for the supply of Books to Library Service pdf icon PDF 120 KB

Approval is sought to continue to procure the supply of books for Bristol Libraries, via Consortium for United Stock Purchase using the library stock supply framework agreement

Additional documents:

Decision:

1)      Agreed to recognise the requirement for flexible contract terms, in line with

          local changing circumstances in all partner local authorities.

 

2)       Agreed to continue to procure the supply of books for Bristol Libraries, via

           CUSP using the ESPO framework 376F (library stock supply framework

           agreement).

 

3)      Agreed to authorise the Strategic Director Neighbourhoods to participate in

           the CUSP tendering process and to appoint the preferred supplier/s from this

           process to supply book materials to Bristol Libraries.

10.

St Pauls Carnival pdf icon PDF 116 KB

To consider the recommendations of the Carnival Commission in term of their vision for St Paul’s carnival and their recommended organisational governance model

 

Additional documents:

Decision:

1) Approval for the new organisation as the preferred organisation to take forward a new vision for St Pauls Carnival and agree that we will support that organisation in partnership with the Arts Council.

 

2)  Agreement to release the Key Arts Provider funding on the delivery of the key milestones set out in appendix 1 and on meeting of the conditions outline within this paper.

 

11.

Treasury Management Strategy Mid-year report 2016/17 pdf icon PDF 187 KB

To meet the treasury management regulatory requirement that the Council receive a mid-year treasury review report and to ensure adequate monitoring of the capital expenditure plans and the Council’s prudential indicators (PIs).

Decision:

1.         That the report be recommended to Full Council

 

2.         That the Mid-Year Treasury Management report for 2016/17 be noted.

12.

Council Tax Base pdf icon PDF 119 KB

To agree, in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount calculated by Bristol City Council as its Council Tax base for the financial year 2017/18

Additional documents:

Decision:

That the following be recommended to Full Council:-

 

Agree, in accordance with the Local Authorities (Calculation of Council Tax

Base) (England) Regulations 2012, the amount calculated by Bristol City

Council as its Council Tax base for the financial year 2017/18 shall be 124,083.

 

13.

Period 6 (End of September) Budget Finance Report pdf icon PDF 333 KB

To provide a progress report on the Council’s overall financial performance against revenue and capital budgets for the 2016-17 financial year that were approved by Council on the 16th February 2016. The report focuses on significant variances to meeting the budget in 2016-17 in order to take timely actions to deliver a balanced position at year end.

 

Additional documents:

Decision:

1.         That the contents of the report and in particular the continuing seriousness of the General Fund financial position of £27.5m forecast outturn deficit, as at the end of September 2016 be noted.  This represents a net decrease to the deficit of £3.6m, being increases of £0.1m less decreases of £3.7m, from end of August forecast;

           

2.         That Cabinet where appropriate, continue to work with Officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular endorsing the actions to be led by the Interim Chief Executive, Interim Service Director: Finance and Strategic Leadership Team set out at paragraph 9;

 

3.         Agreed the following in relation to the Capital Programme:

 

a.         Approved the Capital Budget Proposed Adjustments of £1.6m in total, as detailed in paragraph 35 and Table 6 (to be reflected in the Period 7 report);

b.         Approved the movement in the Capital Programme of £1.1m being slippage from 2016/17 to 2017/18, as detailed in paragraph 34 and Appendix B;

c.         Approved in principle, that Energy related capital projects currently funded from grant of £1.3m, be transferred to prudential borrowing, increasing prudential borrowing in this financial year by up to £1.3m, at an estimated annual revenue cost of £81k, as outlined in section 14.2;

d.         To note the total net movement in the Capital Programme from £222.3m to £221.2m, being slippage from 2016/17 to 2017/18.

           

4.         That the mitigating action being taken to partially address the pressures in Care & Support, Adults of the re-provision of up to 10 beds currently at North Bristol Rehabilitation Centre in an alternative setting, as set out in 14.1 of this report be noted

 

5.         The outcome of  the initial review of the Minimum Revenue Provision (MRP) and potential reduction to the capital financing charge in 2016/17 of £4.3m, as detailed in paragraphs 9 and 42, and Appendix D, be noted and agreed that it be referred to Full Council for consideration on 13th December 2016;

 

6.         The review of the use of the new flexibilities on the use of Capital Receipts potentially releasing up to £5.3m from reserves, as detailed in paragraphs 9 and 30, and Appendix E, be noted and agreed that it be referred to Full Council for consideration on 13th December 2016.

 

(As a result of recommendation 3c, 5 and 6 being approved, and resources subsequently being released, the general fund forecast outturn deficit will reduce to £16.6m, as summarised in Table 1 of the report)