Agenda and decisions

Cabinet
Tuesday, 4th April, 2017 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

Items
No. Item

1.

Welcome and introductions

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 04 April Cabinet is

12 noon on Monday 03 April.  These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 04 April Cabinet is 5.00 pm on Wednesday 29 March.  These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

One matter has been referred to Cabinet for reconsideration from the Call-In Sub Committee

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Special Educational Needs (SEN) procurement pdf icon PDF 102 KB

To seek approval of a procurement solution to secure independent Special Educational Needs placements which ensures that placements are made in line with procurement regulations

Additional documents:

Decision:

Approved the following procurement solutions to secure independent Special Educational Needs placements which ensure that placements are made in line with procurement regulations as outlined in the report:-

 

1.         In the short term, option b - join an existing Dynamic Purchasing System

             (DPS) led by West Sussex County Council DPS at no cost to Bristol City

             Council.

 

2.         In the long term, option e - join West Sussex when they procure a new DPS in

             2017/18 which would enable us to be involved in the development process

             and ensure that it fully meets the needs of Bristol City Council.

9.

Public Space Protection Order the St James Barton Underpasses (The Bear Pit) pdf icon PDF 81 KB

To seek approval for the St James Barton Underpasses (The Bear Pit) to be made subject to a Public Space Protection Order (PSPO)

Additional documents:

Decision:

Approved that the St James Barton Underpasses including Haymarket Walk (commonly known as The Bear Pit)  as defined in Map 1 (attached as Appendix A ii to the report) will be subject to a Public Space Protection Order with the following prohibitions:

 

Any persons in the area are required:

 

1.         Not to be in possession of any opened or unsealed bottle or container of

             alcohol in the Bear Pit as bordered in red on the map (at Appendix A ii of the

             report), save for licensed premises.

 

2.         Not to be in possession or under the influence of any psychoactive substance

             as defined by the Psychoactive Substances Act 2016.

10.

Transport Capital Programme 17/18 - Department for Transport Block Funding pdf icon PDF 95 KB

To seek Cabinet authority to spend DfT Transport Block Grant funding, on the transport network in Bristol

Additional documents:

Decision:

1.         Approved the authority to spend DfT Transport block grant funding, on the

             Transport network in Bristol;

 

2.         Delegated the decision, as to what specific projects and programmes, to the

             Service Director for Transport in consultation with the Cabinet Member

             for Transport

11.

Bristol Arena Contractor Appointment Value for Money Review and Further Options pdf icon PDF 66 KB

To provide an update on the latest position and to seek approval of the recommendations in respect of the next stage of the project

Additional documents:

Decision:

1.         Approved the award of the Pre Construction Services Agreement (PCSA) to

              Buckingham Group in order to firm up current costings for the arena as

             currently proposed;

2.         Authorised the Strategic Director for Place to undertake all negotiations and

             sign off the PCSA Contract in consultation with the Mayor as and when it is

             finalised;

3.         To ensure that the PCSA process takes full advantage of value engineering

             options offered under the current arena project;

4.         To commission an independent value for money review in parallel with the

             PCSA process in order to inform the economic case for any investment in the

             arena project;

5.         To undertake further indicative work as to the options as to what type, size

             and shape of arena that could be procured should a new procurement be

             required;

6.         Agreed that the Strategic Director for Place return to Cabinet following

             the conclusion of the PCSA, the Value for Money Study, and the review of

             options in order to allow Cabinet to take a view on how to proceed with the

            project in such a way as to seek to minimise additional costs and maximise

            VFM and the economic case for an Arena; 

7.         Approved Enabling Works and the pre-ordering of elements of

            work/materials yet to be specified (where there is a clear benefit in doing so)

            prior to the main building contract being signed;

 

 

NB Recommendations 8 and 9 as set out in the report were not endorsed and will be reviewed in a fresh look at the travel plan with a further report to Cabinet as soon as possible.

12.

Period 10 (end of January) Finance Report for noting (non-key decision) pdf icon PDF 56 KB

To note the financial position as at end of January 2017

Additional documents:

Decision:

1.         Noted the contents of the report and in particular the continuing seriousness

             of the General Fund financial position of £11.6m forecast outturn deficit, as

             at the end of January 2017.  This represents a net increase to the deficit of

             £0.7m, from Period 9 forecast and is mainly the result of an increase in

forecast expenditure within the People Directorate;

 

2.         Noted the mitigating actions undertaken to bring the General Fund position

             closer to balance, as outlined at paragraph 11 of Appendix A of the report;

 

3.         Noted the total net movement in the Capital Programme from £224.3m to

             £214.6m, as outlined in paragraph 23 of Appendix A of the report.