Agenda and decisions

Cabinet - Tuesday, 15th August, 2017 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

No. Item


Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.


Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.


If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).



Public Forum

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.


Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.


• One statement per member of the public and one statement per member of council shall be admissible.


• A maximum of one minute shall be allowed to present each petition and statement.


• The deadline for receipt of petitions and statements for the 15 August 2017 is 12 noon on Monday 14 August 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR




Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.


• Questions must identify the member of the Cabinet to whom they are put.


• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.


• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.


• The deadline for receipt of questions for the 15 August 2017 Cabinet is 5.00 pm on Wednesday 09 August 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail:



When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question




Apologies for Absence


Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)


None at time of publication




Reports from scrutiny commission

None at time of publication


Chair's Business

To note any announcements from the Chair


Port Communities Resilience Fund (PCRF) Community Facilities Grant Scheme pdf icon PDF 49 KB

Following needs analysis and stakeholder consultations over 2015-16, approval is now sought for the three Priorities and the Fund allocations as proposed.

Additional documents:


1) Approved the proposed three thematic Priorities and Technical Assistance scheme for the £1 million Port Communities Resilience Fund and their respective capital allocations;


2) Approved the objectives, criteria and delivery plans for the Community Facilities Grant Scheme and its public launch in August / September 2017, and to delegate the award and distribution of grants (including signature of grant agreements) to the Strategic Director Neighbourhoods in consultation with Cabinet Member - Resources;


3) Approved the delegation of further decisions to approve final delivery plans for schemes under the Jobs & Enterprise and High Streets priorities to the Strategic Director HR, Change & Communications, Business Change in consultation with the Cabinet Member – Resources.


MetroBus Budget Update pdf icon PDF 389 KB

To approve the increase in budget for the MetroBus programme to meet the current forecast budget pressure and associated issues


Additional documents:



1)  Approved the increase in budget for the MetroBus programme of £6.834 million to meet the current forecast budget pressure;


2)  Agreed to enter into a Memorandum of Understanding (MoU) between Bristol City, South Gloucestershire and North Somerset Unitary Authorities to ensure that a properly qualified team are employed and provided with the necessary resources to process and adjudicate claims made under Part 1 of the Land Compensation Act;


3)  Agreed to delegate authority to the Service Director for Property, to approve settlement terms and payment for valid Part 1 Claims.



Supporting the continued development of Cabot Circus at Callowhill Court, Broadmead pdf icon PDF 161 KB

To provide in-principle agreement for the Council to use Compulsory Purchase Order (CPO) powers if necessary to enable the re-development of Callowhill Court in Broadmead.

Additional documents:


1)         Agreed to support the re-development of Callowhill Court in Broadmead

             as an important part of our City Centre strategy.


2)         Agreed, in-principle, for the Council to use Compulsory Purchase Order

Powers if necessary, to enable the development of Callowhill Court. The powers will be used if BALP are not able to agree to terms with the various leasehold interests that need to be acquired prior to re-development. The use of the powers will be subject to a list of  preconditions (to be developed, but to include a formal request being made by BALP that the Council makes a CPO, planning permission in place, development agreement in place and BALP to cover all related costs) in accordance with the CPO legislative framework.  


3)         Agreed that if CPO is required and all pre-conditions have been met then the

             decision will be brought back to Cabinet for final resolution.



Clean Air Action Plan and Clean Air Zone Feasibility Study pdf icon PDF 78 KB

To update Cabinet on the progress of the Clean Air Action Plan focusing on the feasibility study into a Clean Air Zone for Bristol and South Gloucestershire

Additional documents:


Extension of Rough Sleeper Service Contract pdf icon PDF 94 KB

Approval sought for the extension of current Rough Sleeper Service contract for a period of two years from 1st October 2017 to 30th September 2019


Approved the extension of the current Rough Sleeper Service contract from 1st October 2017 for a period of two years until 30th September 2019 and assimilate the grant funding for Business in the Community into the two year extension.



Recruitment Integrated Package for Schools pdf icon PDF 159 KB

Request to authorise the initiation of the procurement process for a new contract


Additional documents:


Approval and authorisation to carry out a procurement exercise and enter into a new contract that will deliver a full Recruitment Package for our Bristol school customers and generate income through a supplier rebate based on volumes.


Urgent item under APR15 - Department for Transport (DfT) Grant funding pdf icon PDF 386 KB

Approval to commence works on very recently awarded grant bids in respect of both DfT Challenge Fund schemes. 



1) Agreed that Bristol City Council accepts the funding and through a formal legal agreement with the participating West of England Authorities passports the approved Department for Transport funding to each of the authorities as outlined in their individual bids. Bristol City Council will be the lead authority on Bids 1 and 3 with South Gloucestershire Council leading on Bids 2 and 4.


2) Agreed that the Service Director for Transport is given delegated authority to undertake all necessary procurement activities and enter into contractual arrangements with the successful tenderer(s) to carry out the works as specified in the bids.



2017/18 Budget Monitoring Report - Period 3 pdf icon PDF 323 KB

To inform Cabinet of the Council’s overall financial performance against revenue and

capital budgets resulting from the second progress report, as at the end of June 2017



Additional documents:


1) To note the contents of this report, specifically the projected outturn position at period 3 2017/18 of £8.5m, and work in progress to develop a package of proposed management actions to mitigate overspends (Section 3 & 11), projected delivery against planned efficiency savings (Section 8), movement in the Capital Programme of £10.1m, movement on reserves (Section 9) and the current Aged Debt Analysis (Section 10).


2) To note the seriousness of school reserves as at 31 March 2017, forecasted outturn of the Dedicated Schools Grant and an anticipation that a number of schools will be in a deficit position by end of 2017-18 (Section 5).


3) To note that Strategic Directors / Service Directors will continue to review the levels of over and underspends and reallocate budgets to remain within the directorate service allocations for 2017/18 and hold funds in ‘abeyance’ to assist in offsetting the overspends should the mitigation action not have the desired impact. A further update will be brought back to Cabinet for its meeting of the 19th September.