Agenda and decisions

Tuesday, 3rd April, 2018 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Sam Wilcock 

Link: Click here for video

No. Item


Welcome and introductions


Public Forum

Up to one hour is allowed for this item


Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.


Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.


• One statement per member of the public and one statement per member of council shall be admissible.


• A maximum of one minute shall be allowed to present each petition and statement.


• The deadline for receipt of petitions and statements for the 3rd April 2018 Cabinet is 12 noon on 29th March 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR




Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.


• Questions must identify the member of the Cabinet to whom they are put.


• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.


• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.


• The deadline for receipt of questions for the 3rd April 2018 Cabinet is 5.00 pm on Monday 26th March 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail:



When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question




Apologies for Absence


Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)




Reports from scrutiny commission


Chair's Business

To note any announcements from the Chair


Better Lives Programme pdf icon PDF 97 KB

Additional documents:



1.       Agreed to continue to deliver the Better Lives programme in line with the current structure, activities and priorities, including the planned investment of Improved Better Care Fund money based on the priority areas indicated in Appendix A (Section 2.3).

2.       Agreed to seek further support from a delivery partner to work alongside the Council programme team during 2018/19 (as set out in Section 6.0 in Appendix A). The recommended procurement approach is to call off a framework agreement for a 12 month contract, with an agreed maximum spend during that period of £1 million, which can be drawn down as required based on the current performance of the programme (which will be monitored monthly).

3.       Approved the increased home care rate at a cost £396k in 2017/18 and provisional cost of £390k for 2018/19, until the current home care model and contract is re-commissioned later in 2018.

4.       Noted that changes to the current homecare and residential commissioning models are underway to achieve the above aims. More detailed reports on these changes will come to Cabinet in June and July 2018.


Strengthening Families Programme (system-wide transformation of children’s services) pdf icon PDF 1 MB




1.              Endorsed the Strengthening Families programme approach and objectives and investment priorities as set out in the business case.


2.              Approved the allocation of £1.815m from expected capital receipts (as set out in the medium term financial plan) for the delivery of the programme by the end of 2019/20.


3.       Delegated further decision-making (including on all necessary procurements) within the agreed scope of the programme and allocated budget, and within approved schemes of delegation, to the Executive Director for Care & Safeguarding.


Care Leaver Social Impact Bond – DfE Innovations fund award and next steps pdf icon PDF 102 KB

Additional documents:



1.         Accepted the Innovations fund award and agreed to enter into grant agreement with the DfE in relation to the funding.

2.         Agreed to establish a partnership agreement between the Bristol, South Gloucestershire, North Somerset and Bath and North East Somerset councils, including sharing the administration and legal costs of establishing and running the social impact bond.

3.         Establish the partnership arrangements outlined in the report with or on behalf of the three participating local authorities with the SPV, including the terms by which outcome payments will be made to the SPV in line with the published rate card to deliver the proposal to support an increased proportion of care leavers into education, employment and training.

4.         Agreed to BCC resources in line with its share of the legal and administration costs of the partnership agreement and outcomes payment mechanism, including any requirement for independent audit.

5.         Delegated authority to the Director of Children and Families Services to enter into the agreements detailed in recommendations 1 to 4 and any others required to give effect to the proposal contained in this report of delivering a social impact bond focussed on supporting care leavers across those local authorities into education, training and employment.


Council Tax Discretionary Relief Policy for Care Leavers pdf icon PDF 61 KB

Additional documents:


Cabinet agreed to provide relief for all care leavers from council tax until their 25th birthday through implementation of the Council Tax Discretionary Relief Policy (Appendix A) effective from 1 April 2018


Substance Misuse Re-commissioning - Complex Needs Element pdf icon PDF 104 KB

Additional documents:




1.             Approved the contract variations to enable some of the complex needs functions to be integrated into existing ROADS (Recovery Orientated Alcohol & Drugs Service) contracts held with both Bristol Drugs Project and Developing Health and Independence.


2.             Agreed a direct award to AWP (Avon & Wiltshire Partnership Trust) for the Specialist Advisory functions.


The Environmental Offences (Fixed Penalties) (England) Regulations 2017 Changes to Fixed Penalty Rates – retention of early payment rates pdf icon PDF 91 KB

Additional documents:



1.             Agreed to continue the Environmental Offences (Fixed Penalties) (England) Regulations 2017 default rates.

2.       Agreed to retain the early fixed penalty payment rate tier for littering, distribution of printed matter, graffiti and flyposting. For the period beginning 4 April 2018 and ending with 31 March 2019, the early payment rate for these offences is set at the lowest rate of £50.00, and from 1 April 2019, the early payment rate for these offences is set at the lowest rate of £65.00 (regulation 5).

3.       Agreed to remove the early payment rate of £60.00 for commercial waste receptacles, bringing it in line with other offences such as repairing vehicles on the road and selling cars on the road.


Delivery of energy efficiency and renewable energy measures to reduce fuel poverty, household expenditure and carbon emissions pdf icon PDF 120 KB

Additional documents:




1.             Agreed to continue to deliver energy efficiency, smart energy-related technology and renewable energy measures directly to private households in BS postcodes.


2.             Agreed to continue to work in partnership with and to develop new partnerships with organisations within the city to further meet the objectives of the programme.


3.             Delegated authority to the Executive Director for Communities, in consultation with the Chief Finance Officer and the Cabinet Member for Energy, Waste and Regulatory Services, to:

·         Procure and conclude contracts relating to the delivery of this programme up to an annual value of £1.0 million each, including any ECO funding agreement, measured term contract or framework agreement.

·         Submit funding bids that directly support


HR & Payroll System – procurement and implementation pdf icon PDF 97 KB

Additional documents:



1. Noted the project progress to date.

2. Allocated £2.8m from the Capital Programme for the project (to include implementation, decommissioning and archiving costs of a HR and Payroll solution) and integration of back office systems.

3. Delegated authority to the Interim Director of HR, Workforce and Organisational Design to award a contract for a HR & Payroll system for eight years (with the option for two extensions of two years each), in consultation with Deputy Mayor – Finance, Governance and Performance and Section 151 Officer. This will be paid for by revenue budget allocated for the existing contract.


Item under APR16 - West of England Combined Authority Business Rates Supplements) Order 2018 pdf icon PDF 132 KB

Additional documents:


Consent was given to the making of an order to confer the power to levy a business rate supplement on the WECA Mayor (subject to the WECA Monitoring Officer confirming they are satisfied that the draft statutory instrument provides for the conferral of this power).


Bristol - becoming an Age-Friendly City (Non-key) pdf icon PDF 97 KB

Additional documents:


1.       Cabinet supported the work to become an Age Friendly City.

2.       The Mayor will be asked to write a letter to support the application for Bristol to join the World Health Organisation (WHO) Global Network for Age Friendly Cities and Communities.


2017/18 Budget Monitoring Report - P10 pdf icon PDF 97 KB

Additional documents:



1.       Noted the extent of forecast revenue underspend at period 10 of (£0.4m)

2.       Noted the current forecast capital expenditure of £135.5m, which was £10.6m below the budgeted capital programme for the year.