Agenda and decisions

Extraordinary, Cabinet
Thursday, 27th July, 2017 4.00 pm

Venue: Conference Hall - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

No. Item


Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.


Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.


If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).



Public Forum pdf icon PDF 16 KB

Up to one hour is allowed for this item


Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.


Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.


• One statement per member of the public and one statement per member of council shall be admissible.


• A maximum of one minute shall be allowed to present each petition and statement.


• The deadline for receipt of petitions and statements for the 27 July 2017 Cabinet is 12 noon on Wednesday 26 July 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR




Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.


• Questions must identify the member of the Cabinet to whom they are put.


• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.


• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.


• The deadline for receipt of questions for the 27 July 2017 Cabinet is 5.00 pm on Friday 21 July 2017. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail:



When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question




Apologies for Absence


Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)


None at time of publication




Reports from scrutiny commission pdf icon PDF 43 KB

One matter has been referred by Neighbourhoods Scrutiny Commission which met on 17 July 2017



(1)   that the Chair convey the following statement from the Commission to Cabinet:

“This Scrutiny Commission considers the “Your Neighbourhood” consultation document to be flawed, as it does not provide explicit opportunities to put forward meaningful alternatives to the options already presented, and does not encourage public engagement in suggesting and shaping alternate options.”


Extract draft minute and the report considered by Scrutiny is attached

Additional documents:


Response from the Mayor


Let us be clear about why we are holding the consultation in the first place – Government austerity that has reduced the funding to cities.


I am satisfied that we have set up a sound consultation process for the ‘Your neighbourhoods’ consultation. We need to give people clear options and information so that they know what is being proposed and can give an informed view comment. We have not made any decisions and are open to proposals suggestions and alternatives.


So far some leaders have generated more statements on the process than contributing to the substance of it. We need people to engage in the solutions at the heart of the consultations.




Chair's Business

To note any announcements from the Chair


Management and Operation of Jubilee Swimming Pool and Portway Rugby Development Centre pdf icon PDF 131 KB

A proposal by the Council, to extend the contract with Parkwood Community Leisure for 5 Years to operate Jubilee Swimming Pool, combined with a new contract to operate the Portway Rugby Development Centre (PRDC) for a period of 10 Years plus the option of a five year extension.


Additional documents:


To agree with Parkwood Community Leisure, a contract extension for Jubilee and a new contract for the PRDC for 5 years and 10 years plus 5 respectively, with a nil revenue subsidy.  BCC will contribute a one off payment of up to £100,000 in Year 1 (2017/18), plus be responsible for annual maintenance costs above £30,000 at Jubilee Pool.


Implementation of new omni-channel contact centre (new telephony system) pdf icon PDF 107 KB

This report seeks approval to progress with implementation of the Omni-Channel Contact Centre, which aims to deliver a more cost-effective customer access service, and medium term efficiencies through the rationalisation of current arrangements for telephone access to the Council


Approved the implementation Option 2 (combined Omni-channel, centralisation and call centre).


Medium Term Financial Plan pdf icon PDF 133 KB

To approve the Medium Term Financial Plan (MTFP) which is a key part of the Council's Policy and Budget Framework that aims to bring together all known factors affecting the Council’s financial position and ensure that resources are directed towards delivery of the Council’s priorities.


Additional documents:


That Cabinet recommend the Medium Term Financial Plan for the period 2017/18 to 2021/22 to full Council for approval.


Integrated Education Management System pdf icon PDF 364 KB

To approve the implementation of a new single Education Management System that integrates with Children Social Care, Early Help and Adult Social Care management systems.



To approve the allocation of capital funding of up to £1.7m across the financial years 2017/18 and 2018/19 from ICT Development Strategy capital to the IEMS project to ensure the successful implementation of the Integrated Education Management System.



Targeted Youth Services Commissioning Model pdf icon PDF 129 KB

This report seeks approval to proceed with procurement of the new targeted youth service using the model described and with the funding agreed as outlined in this report. 

Additional documents:


1) To authorise the new commissioning model

2) To authorise using this model to go to tender

3) To authorise the Service Director, Early Intervention and Targeted Support to award the contracts to the successful tenderers


2017/18 Budget Monitoring Report - Period 2 pdf icon PDF 278 KB

The purpose of this report is to inform Cabinet of the Council’s overall financial performance against revenue and capital budgets resulting from the first progress report, as at the end of May 2017, and to invite their comments thereon



Additional documents:


1) Noted the extent of forecast General Fund revenue overspend at period 2 of



2) Noted that Strategic Directors / Service Directors are continuing to review the

    levels of over and underspends and reallocate budgets to remain within the

    directorate service allocations for 2017/18. Directorates unable to achieve a

    forecasted balanced budget will be provided with assistance in doing so via a

    Budget Scrutiny process, to further interrogate budgets and seek opportunities

    where spending can be frozen, early adopter or substitute savings identified.


3) Noted the forecast outturn of the Dedicated Schools Grant, and an anticipation

    that a number of schools will be in a deficit position by end of 2017-18, in the

    context of the current level of school reserves.


4) Considered and note the progress against planned efficiency savings 2017/18 and



5) Noted the total net movement in the Capital Programme of £6.4m (£1.7m General

    Fund, £4.7m HRA)


6) Considered the capital monitoring, specific over and underspends, and the

    Potential for this to have significant revenue pressures should the programme not

    be contained within the annual allocations and funding streams agreed by Council.


Exclusion of Press & Public

Recommendation - that under Section 100A(4) of the Local Government

 Act 1972, the public be excluded from the meeting for the consideration of the following items, on the ground that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act (as amended).








Urgent Exempt Item - Current West of England Partnership Waste Contract

Exempt under category 3  

3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)



1.         The recommendations were approved as set out in the report


Not for publication by virtue of Part 1 of Schedule 12A of the Local

             Government Act 1972 under Category 3 :- Information relating to the

             financial or business affairs of any particular person (including the authority

             holding that information)