Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 1^st May Cabinet is 12 noon on Monday 30^th April. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 1^st May Cabinet is 5.00 pm on Wednesday 25^th April. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet:

1.             Give consent to the devolution of the West of England Combined Authority (Adult Education Functions) Statutory Duties Order 2018.

2.       Delegate to the Director Finance in consultation with the Deputy Mayor and Cabinet Member for Finance, Governance & Performance and the Mayor, authority to make decisions in relation to the order and its implementation and provide to the Secretary of State written confirmation of the Councils consent to the West of England Combined Authority (Adult Education Functions) Order 2018.

1.             To approve the proposals set out in this report for meeting the budget reduction in parks and green spaces.

2.       To delegate to the Executive Director of Communities, authority to enter in to commercial and concession procurement and contracts in consultation with the Cabinet Member with responsibility for parks and green spaces up to the EU procurement threshold.

3.       To delegate authority to the Executive Director of Communities to make investment decisions in parks for values up to £1.3m in consultation with the Cabinet Member with responsibility for parks and green spaces – specifically for capital investment, grant money, match funding and other non-revenue fund money. Within this delegation will include award of the contract for Stoke Park Estate capital investment.

Cabinet:

1.             Approved the plan for 2018/20

2.       Noted that this will include the Council working with local employers to establish an Employer Sponsored Volunteering (EVS) scheme for Bristol, including developing a scheme for the city council and promoting individual calls to action through the Can do Bristol platform and the Council’s Communications and PR team.

Cabinet:

1.             Agreed to a soft market testing exercise to seek expressions of interest to work in partnership with the Council to deliver a city-scale low carbon smart energy infrastructure programme over the next decade.

2.             Delegated authority to the Executive Director, Regeneration and Growth, in consultation with the Cabinet Member for Energy, Waste and Regulatory Services, to finalise, publish and promote the City Leap Prospectus to start this process.

3.             Delegated authority to the Executive Director, Regeneration & Growth to set up governance arrangements to oversee the soft market testing exercise in consultation with the Cabinet Member for Energy, Waste and Regulatory Services.

4.             Noted that a further report will be taken to Cabinet once the testing has been concluded to progress partnerships arising from the soft market testing exercise.

1.             To approve expenditure of £550k to commission consultants and technical experts to carry out preliminary inspections of Bristol City Council owned existing infrastructure in and around the Harbour and New Cut;

2.       To delegate authority to the Executive Director, Growth and Regeneration to enter into contracts for above works, following an appropriate procurement and tender process.

To approve the aims and objectives of the overall project and, subject to the condition set out below, to delegate authority to implement actions to give effect to the project as follows:

1.             The Executive Group Director Growth and Regeneration in consultation with the s151 Officer is authorised to appoint the contractor(s) for the redevelopment work.

2.             The Executive Group Director Growth and Regeneration in consultation with the s151 Officer and Monitoring Officer is authorised to provide letter(s) of support to Bristol Music Trust (in relation to the conditions that pertain to the Council in respect to the Arts Council, HM Government grants and/or any other grant).

3.             The Executive Group Director Growth and Regeneration in consultation with the s151 Officer and Monitoring Officer and relevant Executive Member is authorised to negotiate and execute the various legal agreements (including the consideration of a 99 year lease) to progress the project.

4.             The s151 Officer in consultation with the Executive Group Director Growth and Regeneration is authorised to re-profile the capital programme in-line with the phasing of funds illustrated in sub section 4 under the financial commentary within this report.

5.             The s151 Officer is authorised to determine the terms and conditions to be applied to the underwriting facility of up to £12m.

The above authority is subject to:

1)      Continued development of the RIBA work packages for the cost plan showing that the renovation works will remain within the total maximum project envelope of £48.8m.

2)      Continued business plan work will be undertaken in partnership with the BMT during the next five years to support the BMT to move towards financial sustainability post 2022/23.

Cabinet noted that the BMT executive, have made significant improvements over the last seven years to the financial situation of the Hall and culture of the City.

Cabinet noted the Business Plan 2018/19 and that the targets within it form the basis of future performance reporting.

1.             Cabinet noted the report of the LGO issued on the 3rd April 2018 and actions that have or are to be taken by the Council as a result.

2.             Cabinet agreed to bring a further update report to a future Cabinet meeting.