Agenda and decisions

Cabinet
Tuesday, 3rd July, 2018 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Sam Wilcock 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 3rd July 2018 Cabinet is 12 noon on 2nd July 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 3rd July 2018 Cabinet is 5.00 pm on 27th June 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission pdf icon PDF 1 MB

7.

Chair's Business pdf icon PDF 368 KB

·         Congestion Task Group Report

·         Arena Update

Additional documents:

8.

Sport and Active Recreation Facility Strategy pdf icon PDF 1 MB

Additional documents:

Decision:

That Cabinet:

1.       Noted the outcome of the consultation process

2.       Approved the draft Sports and Active Recreation Facility Strategy (2018 – 2023)

 

9.

Homecare Commissioning pdf icon PDF 173 KB

Additional documents:

Decision:

That Cabinet:

1.       Agreed to increase the hourly rate paid to homecare providers in Bristol to £17.68 as of August 13th 2018 and £18.20 from 1st April 2019.

2.       Delegated authority to the Service Director for Adults Care and Support in consultation with the Cabinet Member for Adult Social Care to amend existing main and secondary home care contracts as set out in the report.

3.       Agreed to increase the hourly rate to all other (legacy and new) providers in the City pending the establishment of the new Framework. This would be done under revised terms and conditions.

4.       Delegated authority to the Service Director for Adults Care and Support in consultation with the Cabinet Member for Adult Social Care to tender for more secondary providers in zones where there is an undersupply of such providers and/ or high demand for homecare.

5.       Delegated Authority to the Service Director for Adults Care and Support in consultation with the Cabinet Member for Adult Social Care to re-tender for a main provider in 3 zones of the City as the current arrangement is temporary for one year.

6.       Delegated authority to the Service Director for Adults Care and Support in consultation with the Cabinet Member for Adult Social Care to Develop and implement a new Quality Framework for commissioned homecare provision.

7.       Approved one off funding from the Better Care Fund to create an innovation opportunity to further increase the supply of and outcomes from homecare through pump priming staff recruitment and retention, training and piloting new ways of working with providers.

8.       Noted the review of existing direct payment policies to ensure consistency of approach and price paid with commissioned homecare.

9.       Noted the development of a longer-term transformation plan for commissioned homecare as of 2020 as part of broader health and social care system changes, alongside these short to medium term measures to ensure that there continues to be enough home care capacity across the health and social care system.

 

10.

Commissioning Childcare Development and Sustainability Service pdf icon PDF 135 KB

Additional documents:

Decision:

That Cabinet:

1.       Approved a competitive tender for a contract for Childcare Development and Sustainability with a Maximum annual contract value - £305,000 for 2 years (with the option to extend for a further year).

2.       Delegated authority to award the contract to the Director for Education and Skills, in consultation with the Cabinet Member for Women, Children and Young People.

11.

Transport Capital Programme budget allocation 2018/19 pdf icon PDF 126 KB

Additional documents:

Decision:

That Cabinet:

1.       Approved the West of England Combined Authority budget allocation for the Transport Capital Programme for 18/19 as follows;

a. Highways Capital Maintenance £3,132,000;

b. Integrated Block £2,743,000;

c. Incentive Funding £652,000;

d. Pothole Funding c/f 17/18 £177,000;

e. Winter Pothole Funding 18/19 £357,387;

 

2.       Approved the Bristol City Council Maintenance allocation 18/19 for the Chocolate Path of £580,000.

 

3.       Delegated to the Interim Strategic Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Connectivity, the authority to appoint contractors to carry out all works identified in Appendix A up to a value of £500k, making use of an existing Term contract and/or approved Frameworks.

 

12.

MetroWest Phase 1 - Initial Promotion Agreement pdf icon PDF 136 KB

Additional documents:

Decision:

That Cabinet:

1.             Delegated authority to the Director of Transport, in consultation with the Cabinet Member for Transport, and; Director of Legal and Democratic Services, to finalise, sign and seal the Initial Promotion Agreement (version 3) in conjunction with the four other authorities.

 

2.       Noted that The Initial Promotion Agreement (version 3) does not place any obligation or liability on any of the authorities to construct the project and does not place additional financial liability, above that already committed, on Bristol City Council.

 

13.

Arnside and Glencoyne Square Regeneration pdf icon PDF 132 KB

Additional documents:

Decision:

Cabinet;

 

1.       Accepted the Housing Infrastructure Fund (Marginal Viability) funding award of up to £3m from Ministry of Housing, Communities & Local Government as indicated in this report.

 

2.       Agreed that the fund will be invested as set out in the report.

 

3.       Delegated authority to the Executive Director of Growth & Regeneration in consultation with the relevant Cabinet Member to dispose of Council owned land in central Southmead on appropriate terms to support regeneration and housing delivery in central Southmead, working in partnership with the Southmead Development Trust, United Communities Housing Association, and other local stakeholders.

 

14.

Rough Sleeping Initiative (RSI) Targeted funding 2018-19 bid pdf icon PDF 130 KB

Additional documents:

Decision:

That Cabinet:

1.             Noted the successful application for the grant funding from Ministry for Housing, Communities and Local Government (MHCLG).

 

2.       Delegated authority to the Executive Director for Communities to spend the grant in the areas identified in the report in consultation with the Cabinet Member for Housing.

 

15.

Procurement of Household Goods and Emergency Payment suppliers in respect of the Local Crisis and Prevention Fund (LCPF) pdf icon PDF 239 KB

Decision:

That Cabinet:

1.             Approved the recommissioning of the household goods and emergency payments services on the basis of 2.5 plus 2 years.

 

2.       Delegated authority to the Executive Director for Resources in consultation with the Cabinet Member for Finance, Governance and Performance to procure and award the necessary contracts.

 

16.

IT Future State Assessment pdf icon PDF 149 KB

Additional documents:

Decision:

That Cabinet:

1.             Approved the council’s IT Strategy, IT target operating model and the technology and service transition plan as set out in the report.

 

2.             Approved an additional £7.3m to be incorporated into the Capital Programme over the period of the Medium Term Financial Plan, and transferred from the Council’s corporate capital contingencies.

 

3.       Assigned £5.1m revenue resources over the period 2018-2021 as factored into the Medium Term Financial Plan for delivery of the Council’s transformation programmes.

 

4.       Delegated authority to the Director IT in consultation with the relevant Cabinet Member and Chief Finance Officer to take all decisions to implement the IT Strategy and Target Operating Model up to the value of £500k for each decision.

 

17.

Anti-Money Laundering Policy pdf icon PDF 119 KB

Additional documents:

Decision:

That Cabinet approved and adopted the Anti Money Laundering Policy.

18.

Corporate Risk Management Report and Corporate Risk Register pdf icon PDF 133 KB

Additional documents:

Decision:

Cabinet received and noted the Corporate Risk Report.

 

19.

Library Review update pdf icon PDF 130 KB

Additional documents:

Decision:

That Cabinet

1.             Noted the outcome of the 2017 “Your Neighbourhood” consultation, available at the link in Appendix B.

 

2.             Agreed to retain the existing 27 libraries across the city with the current locations, library staff and opening hours to enable further options for a sustainable community model to be investigated and to report back to Cabinet in October 2018, where any options will not be based on a savings target.

 

3.       Approved removal of the savings identified for 18/19 and to review the 19/20 position in line with the budget process.

 

20.

Household waste and recycling collection methodology update pdf icon PDF 121 KB

Additional documents:

Decision:

That Cabinet:

 

1.             Noted the progress made in the delivery of this project.

 

2.       Noted the current system of waste and recycling collections from households in the City remaining unaltered with the exception that an additional recycling box is provided to each household to increase the available capacity for recycling.