Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 5^th February  2019

 Cabinet is 12 noon on Monday 4^th February 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 5^th February 2019 Cabinet is 5.00 pm on Wednesday 30^th January 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

1. To maintain the current CTR scheme for 2019/20

2. Electronic communications from the Department for Work and Pensions (DWP) notifying that a citizen would like support with their council tax is treated as an application to the CTR scheme

1. Cabinet approved the procurement of a new bus service 11/11A contract, to start on 1st September 2019.

2. Cabinet delegated authority to the Executive Director for Growth and Regeneration to procure and thereafter award the contract in consultation with the Mayor.

1. Cabinet authorised the Executive Director, Growth & Regeneration in consultation with the Council’s s.151 Officer and Cabinet Member for Housing to enter into contract to draw down and spend the following external funding to support the delivery of new homes in accordance with the Corporate Strategy:

a.         One Public Estate (OPE) 6 Land Release Fund £3,810,000

b.         Accelerated Construction programme £4,904,135

c.         WECA Feasibility & Development £800,000

d.         WECA Early Investment Programme (EIP) (Hengrove) £8,000,000

e.         Community Housing Fund £790,000

f.          WECA Early Investment Programme (EIP) (Lockleaze) £4,300,000

2. Cabinet authorised the Executive Director for Growth & Regeneration, in consultation with Cabinet Member for Housing, to submit future external funding bids which will facilitate the delivery of new homes, infrastructure, and regeneration.

3. Cabinet authorised the Executive Director for Growth & Regeneration, in consultation with the Council’s s.151 Officer and Cabinet Member for Housing, to draw down external funding (including entering into appropriate contracts and grant agreements) and invest this funding to facilitate the delivery of new homes, infrastructure, and regeneration.

1. Cabinet authorised an increase in the value of the current Supported Family Accommodation Framework by £912,183 to enable an increase to the Supported family accommodation units and help reduce spend on Housing options budgets.

2. Cabinet noted that this will be funded from The Flexible Homeless Support Grant.

3. Cabinet delegated authority to the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Housing to accept new providers bringing additional units onto the Supported Family Accommodation Framework Contract up to the value set out in this report.

1. Cabinet noted the progress made in delivering the TQEZ RIF Infrastructure Programme, the key issues that have led to cost increases, and the forecast expenditure to complete the programme

2. Cabinet approved the proposed strategy to address the budget pressure, in particular the transfer of existing budgets in 2018/19 from the sources identified.

Cabinet delegated Authority to the Executive Director of Growth and Regeneration, in consultation with the Deputy Mayor with responsibility for finance, governance and performance, to take all necessary steps to procure and award the contract for the second phase to rebuild the South Bristol Sport Centre facility.

Cabinet Noted:

1. the overall forecast outturn position for general funded services is as per the revised budget (Appendix A -Table 1).

2. the Directorate budgets approved by Full Council now reflect the organisational restructure (Appendix A - Table 2).

3. the forecast underspend position with regard to the Housing Revenue Account has increased by (£1.4m) to a forecast year end position of (£5.7m) (Appendix A4).

4. the movement in the DSG forecast of (£0.228m), which increases the forecast carry forward underspend to (£0.4m) (Appendix A5).

5. the further reduction in required drawdown from Public Health reserve to £1.750m, from an original plan of £1.8m (Appendix A6).

6. the current forecast capital spend of £158m against the capital programme budget of £163m (Appendix A – Table 4). 

7. the forecast movement in reserves of £31m (Appendix A - Table 6).