Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for Cabinet is 12 noon on Monday 4^th November 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 5^th November Cabinet is 5.00 pm on Wednesday 30^th October 2019. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

(subject to a maximum of three items)

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

To note any announcements from the Chair

1. Cabinet noted the results from the public consultation on Traffic Clean Air Zone options and Equalities impact assessment

2. Cabinet approved the outline business case for submission to Joint Air Quality Commission (JAQU) by the 6th November 2019;

3. Cabinet authorised officers to progress with producing a Full Business Case for the option approved by Cabinet

4. Cabinet approved the necessary resources, as set out in Appendix G, required to deliver the Full Business Case to be brought to Cabinet in February 2020.

5. Cabinet decided that on the basis that any delay likely to be caused by the call-in process would seriously prejudice the council’s or the public’s interests, that this was an urgent decision and will not be subject to the call in process. The Head of paid Service and Monitoring officer confirmed that that this is reasonable in all the circumstances.

1. Cabinet noted the creation of an advisory group and reference group to create objectives for the scheme and shape its development.

2. Cabinet noted the intention to develop options for further consideration, including options not previously considered, with engagement from the Advisory Group and Reference Group taking into accounts the results of the engagement process.

1. Cabinet noted the economic outlook and projections within the 5-year MTFP.

2. Cabinet noted the strategic planning approach taken.

3. Cabinet recommended the Medium Term Financial Plan for the period 2020/21 to 2024/25 to Full Council for approval.

4. Cabinet recommended the Capital Strategy to Full Council for approval.

Cabinet authorised the Executive Director for People in consultation with the Cabinet Member Communities to recommission a new targeted support service to stop smoking service from 1st April 2020 to a value of up to £200,000 per annum for a term of up to 5 years.

Cabinet approved authorisation to the Executive Director People in consultation with the Deputy Mayor for Communities, Equalities & Public Health to make a direct award to Next Link of a contract for the provision of an Independent Domestic Violence Advisor service within the Emergency Department at Bristol Royal Infirmary for the period from 16th September 2019 to 31st July 2021 at a cost of £135,061.

Cabinet authorised the Executive Director of People to negotiate with ESF/DWP and, if successful, to accept the funding offer and lead on the regional implementation and delivery of the We Work for Everyone programme.

1. Cabinet approved the adoption of the policy as set out in Appendix A on cast iron lighting column replacement.

2. Cabinet delegated authority to the Executive Director Growth and Regeneration to undertake repair and refurbishment works as necessary and as set out in the policy.

Cabinet delegated authority for the Executive Director Growth and Regeneration in consultation with the Cabinet Member Housing to extend the Rough Sleeper Service contract and the Rapid Rehousing Pathway contract for a period of six months until 30th September 2020 at a cost of £789,500.

1. That subject to the satisfactory completion of financial and legal due diligence, authority is delegated to Executive Director: People (in consultation with the Cabinet Member for Finance, Governance and Performance) to support Parkwood Leisure in the conclusion of the transfer from Parkwood Community Leisure to Lex Leisure, including the completion of all necessary legal documentation.

1. Cabinet approved the 2019/20 capital budget is revised to £170m and the underspend as per appendix B for 2019/20 is re-profiled to future periods.

2. Cabinet noted a risk of overspend on General fund services of £4.3m for 19/20 representing 1.2% of the approved budget (Appendix A).

3. Cabinet noted a forecast £1.4m underspend position with regard to the Housing Revenue Account.

4. Cabinet noted a forecasted balanced position for the Dedicated Schools Grant taking into account the planned contribution to reserves of £0.6m.

5. Cabinet noted a risk of overspend of £0.14m for Public health, which is being monitored.

6. Cabinet noted the Sundry Debt position of £19.3m over 90days as at Period 6. Individual directorate detail included under Appendix A1-6.

1. Cabinet authorised the appropriation of the assets set out in Appendix A from the Housing Revenue Account to the General Fund simultaneously with the appropriation of the assets set out in Appendix A from the General Fund to the Housing Revenue Account.

2. Cabinet noted that the Executive Director of Growth and Regeneration in consultation with the Section 151 Officer and Cabinet member for Finance, Governance, Performance and Property may agree to future appropriations between the general fund and HRA in accordance with the Council’s Scheme of Delegations.

1. Cabinet delegated authority to the Director of Workforce and Change and the Director of Finance (Section 151 Officer) to extend the current contract for the supply of E Bulk DBS checks from 7 January 2020 until 31 December 2020.

2. Cabinet delegated authority to procure and enter into contract for the supply of E Bulk DBS checks for a period of 4+1+1 years to the Director of Workforce and Change in consultation with the Deputy Mayor – Finance, Governance and Performance and the Director of Finance (Section 151 Officer)

1.     Cabinet approved making a Compulsory Purchase Order of the house.

2.     Cabinet authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Housing to take all steps and actions necessary to make and progress the CPO including to defend the making of the order through any written representations or at a Public Inquiry in the event of objections to the Compulsory Purchase order and defend any valuation dispute in the Upper Tribunal.

3.     Cabinet approved the purchase of the property in the event of the Compulsory Purchase Order being confirmed.

1. Cabinet noted Bristol City Council’s adoption of the Local Authority Declaration on Healthy Weight by February 2020, committing to promoting healthy weight and implementing policies which influence the whole city.

2. Cabinet noted Bristol City Council Directors approval of their teams working with Public Health on the Alive Bristol programme.