Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 3 March 2020 Cabinet is 12 noon on 2 March 2020. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 3 March Cabinet is 5.00 pm on 26February 2020. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

• For items marked “to follow” the deadline for receipt of questions will be extended to 5.00pm on 27 February 2020.

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

People Scrutiny Commission:  Report back from Special Educational Needs and Disabilities (SEND) Evidence Day

To note any announcements from the Chair

Cabinet

1.      Approved and adopted the Corporate Property Strategy;

2.      Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Finance, Governance and Performance to review the Property Strategy every 3 years or where necessary on a change of corporate strategy or Administration where this is not a key decision;

3.      Delegated authority to the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Finance, Governance and Performance, and the S151 Officer, to consolidate all property related budget (spend) that may currently exist within other service area budgets, following the completion of an Asset Management Plan for the Councils operations.

Cabinet:

1.      Approved the Council to accept and spend the WECA Grant awarded at its January Joint Committee, and that the Council be the lead and accountable body for the implementation of the North and East Bristol Universal Business Support Project;

2.      Approved the commissioning of delivery partners for the North and East Bristol Universal Business Support Project at a total value of £0.9 m over 3 years to March 2023, following WECA funding approval of the Productivity Challenge / Universal Business Support programme, and subject to sufficient match funding being confirmed from the Council and private sources;

3.      Authorised the Executive Director Growth and Regeneration in consultation with the Service Director – Economy of Place and Cabinet Member/Deputy Mayor – Finance, Governance and Performance to take all steps necessary to commission and enter into agreements with delivery partners, and funding agreements with WECA (up to £450,000) and private and charitable sector partners (up to £150,000).

Cabinet:

Approved the increase in the value of the contract award sum from £400k to up to £1,000k for the period up to 31st July 2020.

Cabinet:

1.      Approved the management option of competitive procurement of the leisure services to a multi-site trust or hybrid trust;

2.      Approved the procurement of managers/operators for the leisure facilities in order for new management arrangements to be in place commencing 1st April 2022;

3.      Authorised the Executive Director People in consultation with the Mayor to take all steps necessary to procure and award the contract.

Cabinet:

Approved the Refugee and Asylum Seeker Inclusion Strategy.

Cabinet:

1.      Approved the extension of the grant funding plan using existing arrangements for Information, Advice and Guidance Services for a maximum annual grant of £560,000 from 1st November 2020 to 30th October 2021 with the option to extend for a further two and a half years to 30th April 2024;

2.      Delegated authority to the Executive Director of Resources in consultation with the Cabinet Member with responsibility for Communities, to award the extended grant funding.

Cabinet:

1.      Approved a £1.7m Capital expenditure for Cemeteries and Crematoria, consisting of £1.4m for extension of burial provision and associated quality improvements at South Bristol Cemetery and £0.3m for undertaking feasibility and options appraisal work to inform a Business Case for future North Bristol and cemetery provision;

2.      Delegated authority to the Strategic Director for Growth and Regeneration, in consultation with the Cabinet Member for Finance, Governance and Procurement and the Director of Finance:

a)      to agree the Final option to be implemented at the South Bristol Cemetery once the concept stage proposals have been completed and accessed.

b)      to take programme and financial decisions within the budget envelope and scheme of delegation as the project develops.

3.      Notes that a further report will be brought back to Cabinet following completion of feasibility and Business Case Work on North Bristol Cemetery and Crematorium provision; and with details of opportunities for further investment at South Bristol Cemetery to improve the quality and provision of bereavement services offered.

Cabinet:

1.      Authorised the Executive Director of Growth and Regeneration to accept and spend the grant award from MHCLG for £2,814,768 to reduce rough sleeping for 2020/21;

2.      Approved the draft Commissioning Plan and budget for services to reduce, and prevent rough sleeping in the city from October 2020;

3.      Authorised the Executive Director of Growth and Regeneration and Head of Procurement, in consultation with the Cabinet Member for Housing, to approve the final commissioning plan, tendering recommendations, and to take all steps necessary to deliver, procure and award a contract from October 2020 for two and half years, with options to extend annually for a further three years subject to MHCLG funding.

Cabinet:

1.      Approved the disposal of land at Bonnington Walk, Lockleaze to L&G Modular Homes, on the principles set out in this report;

2.      Authorised the Executive Director of Growth and Regeneration (with appropriate legal and procurement advice) in consultation with the Cabinet Member for Housing, to make minor variations to the precise boundaries of the site;

3.      Authorised the Executive Director of Growth and Regeneration (in consultation with the Director of Finance, Director of legal and the Cabinet Member for Housing), to take all steps necessary to finalise the terms of the proposed disposal and conclude all associated agreements and contracts;

4.      Authorised the Executive Director of Growth and Regeneration (in consultation with the Director of Finance, Director of legal and the Cabinet Member for Housing), to negotiate and, subject to financial viability, acquire the affordable housing units to be provided within the scheme and a further 21% of the units provided, for use as additional affordable housing or to meet other housing objectives;

5.      Approved the land shown in Appendix Ab being appropriated from the General Fund (Parks) to the HRA, subject to the land being declared surplus to requirements; with the necessary capital financing adjustments made to General Fund and HRA accounts based on the valuation of the land appropriated;

6.      Authorised the use of the HRA land receipt (subject to financial viability and value for money), for acquiring affordable homes on the site;

7.      Authorised the Executive Director of Growth and Regeneration (with appropriate legal and procurement advice) in consultation with the Cabinet Member for Housing, to conclude a non-binding Memorandum of Understanding with L&G Modular, to work in partnership to deliver new homes on the site.

Cabinet:

1.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Energy, the Cabinet Member for Finance, and the s151 Officer, to apply for and accept revenue and capital grant funding from the Heat Network Investment Project (HNIP) to support the delivery of the council’s heat network projects. Note that, if accepted, Heat Network Investment Project grant award must be held by a special purpose vehicle (SPV), which is subject to a separate Cabinet approval;

2.      Subject to capital grant funding of £5.3m being award by the HNIP, Approved the allocation of up to £4.9m (funded from prudential borrowing) for the next phase of the Bristol heat networks as noted in this Cabinet report, to be deployed in line with the phasing of planned development as contained in Table 1 below (revisions to this will be subject to business cases being agreed with the s151 Officer);

3.      Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Energy, to:

a) agree terms and approve associated waste heat supply contracts with the University of Bristol;

b) agree terms and approve associated contracts for joint heat supply project(s) with Geneco/Wessex Water (sewer heat) and the Coal Authority (former mineworkings);

4.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Energy, to sign heat connection agreements with customers and procure and enter into contracts for delivery of all goods, works and services (including associated operation and maintenance contracts) referenced in Appendix A to this Cabinet Report to the value of the funding agreed;

5.      Cabinet to note that BCC are in the process of setting up a City Leap Joint Venture that could be the actual capital fund source for this and other related schemes rather than BCC Prudential borrowing.

1.      Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy and the Green New Deal, the Cabinet Member for Finance, Governance and Performance the Chief Finance Officer to

a) establish and operate two (2) special purpose vehicles in order to accept the HNIP capital grant funding and establish the competitive heat commercial model in action; and

b) transfer to the SPVs the following heat network assets in line with HNIP grant funding applications:

i. Redcliffe heat network Phase 2;

ii. Old Market heat network Phase 1;

2.      Delegated authority to the Chief Finance Officer (S.151 Officer) in consultation with the Cabinet Member for Finance, Governance and Performance to transfer and agree the terms of the previously approved Prudential funding, to the SPVs, via onward lending loan agreement (in the region of £6.21m).

To Follow

Cabinet

1.      Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member Transport and Energy to take all steps necessary to procure and enter into the framework agreements required for the Bristol Highways Maintenance and Associated Works Framework from 2021 to 2025 at a cost of approximately £69m;

2.      Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member Transport and Energy to take all steps necessary to procure and enter into a term maintenance contract for Gully cleansing and drainage surveying for the period of 4 years for a sum up to £800k.

Cabinet noted:

1.      A risk of overspend on General fund services of £6.6m for 19/20 representing 1.8% of the approved budget (Appendix A), supplementary estimates requests will be expected to balance the 2019/20 in-year position;

2.      A forecast £2m underspend position with regard to the Housing Revenue Account and any underspend at year-end will be carried forward and built into the future programme;

3.      A forecast £1.1m overspend for the Dedicated Schools Grant against approved budget;

4.      Risks of £0.1m overspend to be covered by ring-fenced reserves on Public health, which is being monitored;

5.      The Sundry Debt position of £21.6m over 90 days as at Period 10, increased from £20.8m since P9. Individual directorate detail included under Appendix A1-6.

Recommended – that under Section 11A(4) of the Local Government Act 1972

the public be excluded from the meeting for the following items of business on

the ground that involve the likely disclosure of exempt information as defined in

Part 1of Schedule 12A to the Act, as amended.

This report contains exempt information by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Cabinet:

Approved the recommendations as set out in the report.

That Cabinet:

1. Approved the development of a Bristol Estate Regeneration Programme (Council Homes)

2. Noted the commitment to work with residents in and open and transparent way that reflect the values of the Council. This includes honest conversations with residents about the stock issues not likely to be resolved by one off investments.

3. Approved the proposed commitments and offers (principles at this stage) set out in this report, as a basis for preliminary discussion with residents on estates where regeneration may be considered by the Council.

4. Authorised the Executive Director of Growth and Regeneration in consultation with the Section 151 Officer, to apply for and accept external `capacity’ funding to help support the delivery of this programme.

5. Noted the methodology used to select estates that will be considered as part of the Estate Regeneration Programme.

6. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing, to agree to proceed to consult on selected estates as part of the Estate Regeneration Programme.

Cabinet:

Noted the JLTP4 prior to adoption by by the West of England Joint Committee on 20th March 2020.