Agenda and decisions

PLEASE NOTE THAT ONLY WRITTEN SUBMISSIONS CAN BE CONSIDERED AT THIS MEETING.  THE MEETING WILL BE LIVE STREAMED FOR MEMBERS OF THE PUBLIC TO VIEW, BUT THERE WILL NOT BE AN OPPORTUNITY TO PARTICIPATE IN THE MEETING.

Up to one hour is allowed for this item.

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• The deadline for receipt of petitions and statements for the 28 April 2020

Cabinet is 12 noon on Monday 27 April 2020. These should be sent by e-mail to: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 28 April 2020 Cabinet is 5.00 pm on Wednesday 22^nd April 2020. These should be sent by e-mail to:  democratic.services@bristol.gov.uk

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet Approves:

1. The incorporation of £18.5m (£13.5m COVID 19 emergency response fund and £5m hardship fund) into the Council’s budget;
2. The incorporation of £88.3m funding on account held temporarily in the Councils reserves for the provision of Business Support Grant Funding;
3. The delegation of authority to the Head of Paid Service and the Director of Finance in consultation with the Mayor and the Deputy Mayor, Cabinet Member for Finance, Governance and Performance, to make any urgent decision relating to the emergency response which involves new policy or a change to existing policy and to make any necessary technical adjustments or adjustments to the budgets upon receipt of the above and future Government funding in response to the COVID 19 pandemic; with transfers to and or from reserves as appropriate.

That Cabinet Notes:

1. Decisions taken under emergency / urgent payments:
   1. The protocol for the disbursement of the Hardship fund and indicative funding streams as set out in Appendix A1;
   2. The section 13a policy for additional Council Tax relief as set out in Appendix A2
   3. The revised Local Crisis and Prevention Fund Policy;
   4. The emergency procurement protocol as set out in Appendix A3;
   5. Additional payments of £1.359m to be made to care providers as set out in Appendix A4.

2.      The 2020/21 budget is being reviewed and a redirection of existing budget and earmarked may be required during the year;

3.      The indicative allocations from initial grant funding (detailed in Table 2) and that the Director of Finance in consultation with the Head of Paid and Cabinet Member for Finance will amend these allocations within the overall funding limit to respond to need as required.

That Cabinet:

1. Notes the Direction dated  13 March 2020  and accompanying letter from Rt. Hon Rebecca Pow MP (Appendix A) which includes a requirement for Council to implement a Medium Clean Air Zone Class C, as set out in the OBC and previous Cabinet report;
2. Approves receipt of and authorise spend of £12m funding from the Joint Air Quality Unit for delivery of the of the Medium Clean Air Zone Class C, as Directed by Government;
3. Approves receipt of  £1.25m additional funding and authorise spend of the Grant on further scheme development through to delivery of the Full Business Case;
4. Notes the revised timeline within the Direction  for delivery of a Full Business Case submission before 18 September, 2020;
5. Authorises the Executive Director for Resources, in consultation with the Mayor, to proceed with and make operational decisions regarding the planning and development of the Full Business case for the CAZ, including working with Government to rethink the timeline for the proposed ‘go-live’ date that is currently set for April 2021 in order to support and protect businesses in Bristol;
6. Notes that the circumstances regarding COVID-19 currently remain unquantifiable in terms of risk to this project due to the changing and unpredictable environment that our country is facing and accept that this will inevitably affect the overall timeline for implementation of the CAZ.

That Cabinet authorise the Executive Director of People to prepare a full application and negotiate with WECA and, if successful, to accept the funding offer and lead on the local implementation and delivery of the South Bristol SME skills and employment programme.

That Cabinet: -

1.      Approve a 6 month extension of the current apprenticeship contract to 30th Sept 2020 at a cost of circa £500K;

2.      Approve the procurement of a new contract using a dynamic purchasing system for 3-years from September 2020 with the option to extend for 2 more years at a cost of £6m in total;

3.      Authorise the Executive Director People in consultation with the Cabinet Member Education and Skills to take all steps necessary to procure and award the contract.

that Cabinet:

1. Approve the Capital Programme and authorise the Executive Director Resources in accordance with the Cabinet Member and Deputy Mayor – Finance, Governance and Performance to take all steps necessary in relation works identified at Appendix A at a cost of £2.5m including individual decisions where the value exceeds the key decision threshold;
2. Note a wider engagement exercise for next year’s programme.

That Cabinet

1. Approve the budget allocations of the WECA integrated Transport Block fund, Highways Maintenance fund and associated Highways incentive fund, Potholes Action fund for financial year 2020/21, and associated Local Funds, as follows

a.         Highways Capital Maintenance £3,132,000;

b.         Integrated Block £2,743,000;

c.         Incentive Funding £652,000;

d.         Pothole Funding £204,000;

e.         Allocated Prudential Borrowing £1,000,000

f.          Re-profiled Local Investment £165,350

2. Authorise the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, (within the budgets identified above) to take all steps necessary, within the council’s scheme of delegations, to procure and appoint contractors to carry out all works identified in Appendix A, making use of the existing term contract and/or approved frameworks, where appropriate ,and including individual decisions where the value exceeds the key decision threshold;
3. Authorise the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Transport and Energy, to make reasonable changes to the programme of works to ensure delivery of the programme, in accordance with the Council’s scheme of financial delegations.

1. Authorises the Executive Director Growth and Regeneration, in consultation with the Deputy Mayor for Finance Governance & Performance to proceed with the Making of a Compulsory Purchase Order under S226(1) (a) of the Town and Country Planning Act 1990 as set out in the Cabinet decision of 6 November 2018 for any or all of the interests in the land included within the red line on the attached plan entitled "Draft Compulsory Purchase Order Plan", and numbered PROP-ARC-0067c, for the regeneration, development or improvement of that land;
2. Authorises the Executive Director Growth and Regeneration, in consultation with the Deputy Mayor for Finance Governance and Performance to take all necessary steps to prepare, and to make (a) an application to the Secretary of State for a Stopping Up Order pursuant to S247 of the Town and Country Planning Act 1990, and (b) an application to the Magistrates Court under s116 of the Highways Act 1980 to stop up or divert the highway for those areas of highway required to be stopped up within the area shown on plan PROP-ARC-0067c attached to the report to enable development to proceed, and to make the case for the proposed order at a public inquiry, if one is called;
3. Authorises the Executive Director Growth and Regeneration, in consultation with the Deputy Mayor for Finance Governance & Performance to appropriate to the Council's planning purposes any or all of the land included within the red line on the attached plan entitled "Draft Compulsory Purchase Order Plan", and numbered PROP-ARC-0067c, that is held by the Council to enable the regeneration, development or improvement of that land.

That Cabinet:

notes the report and measures underway to improve performance.