Agenda and decisions

Cabinet
Tuesday, 7th March, 2017 4.00 pm

Venue: City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Webcast: View the webcast

Items
No. Item

1.

Welcome and introductions

Additional documents:

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 07 March Cabinet is 12 noon on Monday 06 March. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 07 March Cabinet is 5.00 pm on Wednesday 01 March. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

Additional documents:

3.

Apologies for Absence

Additional documents:

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Additional documents:

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

None on this occasion

 

 

Additional documents:

6.

Reports from scrutiny commission

Referral from Resources Scrutiny Commission

Additional documents:

7.

Chair's Business

To note any announcements from the Chair

Additional documents:

8.

Housing Delivery Plan pdf icon PDF 119 KB

To seek approval to adopt and implement Bristol City Council’s Housing Delivery Plan

Additional documents:

Decision:

1.     Approved that Bristol City Council’s Housing Delivery Plan be adopted and implemented

                  

2.     Approved the list of Priority Actions and Sites proposed in Appendix 2, to be taken forward for development in 2017/18.

 

3.     Delegated authority to the Strategic Director Place, in consultation with the Cabinet Member for Homes and Communities, to agree amendments to the 2017/18 priority sites development work, to manage unforeseen development delays and ensure the overall delivery programme remains on target. 

 

4.     Approved the expenditure for the following activities in support of the housing delivery plan:

 

a)     Delegated authority to the Strategic Director Place, in consultation with the Cabinet Member for Homes and Communities, to approve the Affordable Housing Funding Policy and authorise associated grant funding payments to Homes West Bristol Registered Providers (including those in excess of £0.5m) to support the delivery of affordable housing.  A total of £9m capital expenditure in 2017/18 is approved for grant funding, increasing to £12m per annum for the four year 2018/19 to 2021/22.

 

  b)  Authorised the Strategic Director Place, in consultation with the Cabinet Member for Homes and Communities, to: submit outline planning permission on council owned sites for housing development; and to procure a multi-disciplinary consultancy team, through either an OJEU competitive process or compliant framework, to carry out pre development work - £3.7m of capital expenditure in 2017/18, £2.5m in 2018/19 and £1m per annum for the three years 2019/20 to 2021/22 is requested to be approved for this.

 

 c)   Build capacity in the Housing Delivery Team through the recruitment of  additional staff.  Recurrent annual capital expenditure of £0.857m is requested to be approved for this along with £0.6m of revenue expenditure (funds included within the 2017/18 budget approved at Full Council 21 February 2017).

 

9.

The Strategic Business Case for a Local Housing Delivery Company pdf icon PDF 121 KB

To approve the strategic business case in favour of the establishment of a wholly owned local housing delivery company. 

Additional documents:

Decision:

1.         Approved the strategic business case, appended to this report, in favour of the establishment of a wholly owned local housing delivery company with initial projects being undertaken through joint venture(s) with external partners, subject to detailed business planning.

 

2.         To commence detailed business planning as described in paragraph 8 for the establishment of the company to contribute toward delivering housing in the city as set out in this report, for further consideration by Cabinet.

 

3.         Approved expenditure of £250,000 in 2017/18 to undertake the work set out in 2. above.

 

4.         Noted that consideration of the incorporation of the new entity into the Bristol Holding Company’s legal structure will form part of the detailed business planning.

 

 

10.

New Build Housing provision for the City at Alderman Moores pdf icon PDF 119 KB

To seek approval to the principle of a new housing development at the Alderman Moores site in Ashton Vale

Additional documents:

Decision:

1.         Approved the principle of a new housing development at Alderman Moores site in Ashton Vale for approximately 140 new mixed tenure homes.

 

2.         Approved the procurement of a contractor to undertake initial work in preparation for the development of the Alderman Moores site

 

3.         Delegated authority to the Strategic Director for Neighbourhoods, in consultation with the Service Director Finance, to appoint a contractor to undertake the work required to submit a Planning application

 

4.         To bring back a further report for a key decision seeking approval to enter into a construction contract following the achievement of Planning consent for the site and agreement of the final financial commitments of the proposed scheme.

 

11.

Hengrove Park and Hartcliffe Campus Housing Delivery pdf icon PDF 137 KB

Summary of the outcome of the South Bristol Housing Zone Feasibility Study and the approvals required to progress the residential led development of Hengrove Park and Hartcliffe Campus.

Additional documents:

Decision:

1.      Agreed, in principle, to the comprehensive residential led development of the entire 45 hectare Hengrove Park as identified edged orange on plan at Appendix 1 and 7.7 hectare Hartcliffe Campus site as identified edged pink on plan at Appendix 1 and in accordance with paragraph 4.4.

                                                     

2.      Noted the outcome of the South Bristol Housing Zone Feasibility Study and that a recommended delivery approach has been identified for the development of Hengrove Park and Hartcliffe Campus in accordance with paragraph 4.4.

                                       

3.      Agreed to the principle of ring fencing future capital receipts received from the disposal of land within Hengrove Park and Hartcliffe Campus sites identified edged red on plan at Appendix 1 to generate a financial envelope to fund the ongoing comprehensive residential led development of the sites.  Future approval from Cabinet would be sought to fund any additional investment, supported by a detailed business case and options appraisal.

 

4.      Agreed to invest up to the value of £1.8m to implement the first stage of the recommended delivery approach.  This will be a draw down from the existing Housing Delivery allocation within the Capital Programme for 17/18.

                                                

5.      Noted that Officers have submitted an expression of interest for Capacity Funding to the ‘Homes and Community Agency Large sites and Housing Zones Capacity Fund’ for £800,000. If the bid is successful, it will be used to fund part of the £1.8m.

 

6.      Authorised the Strategic Director for Place to procure a multi-disciplinary design team to secure;

                             I.         Outline planning permission with design code (RIBA Stage 2) for Hartcliffe Campus

                            II.        Outline planning permission with design code (RIBA Stage 2) - all matters reserved except for main vehicular access points and landscape for Hengrove Park

                           III.        Full planning permission for strategic infrastructure for Hengrove Park

 

7.      Approved Officers intentions to enter into negotiations with City of Bristol College to promote the comprehensive redevelopment of the Hartcliffe Campus site.

 

8.      Authorised the Strategic Director for Place to submit future planning applications for Hengrove Park and Hartcliffe Campus.

 

9.      Authorised the Strategic Director for Place to procure a developer to develop Hartcliffe Campus and Hengrove Park (serviced land parcels) in accordance with the outline planning permissions and design codes (once secured).

 

10.   Approved Officers intention to enter into negotiations with St Bernadettes Rugby Football Club to relocate their existing facilities off site to enable the development of Hengrove Park in accordance with paragraph 4.4.

                                                                                                                                 

12.

Prioritising victims of domestic violence and abuse for rehousing pdf icon PDF 116 KB

To consider a proposed change to the Homechoice allocations scheme which would give greater priority to victims of domestic violence and abuse.

Additional documents:

Decision:

1.    That the HomeChoice Bristol Allocations Scheme be amended so that victims of domestic violence and abuse (DVA) who are assessed as being at high risk by the Multi-Agency Risk Assessment Conference (MARAC) are awarded band 1 status for 3-6 months (and potentially for an extended period on the recommendation of the MARAC) in order to facilitate rehousing.

 

2.    That priority move on status be applied to vulnerable victims accommodated and referred by Nextlink (or other specialist providers that accommodate DVA victims from Bristol).

 

13.

International Strategy pdf icon PDF 91 KB

Approval of the international strategy titled Bristol: Global City - working with the world for local and global benefit, and implementation plan.

Additional documents:

Decision:

Approved the international strategy titled Bristol: Global City - working with the world for local and global benefit and the implementation plan in the Appendix to the report

14.

VCS Grants Prospectus - Allocation of Bristol Impact Fund 2017-2021 pdf icon PDF 126 KB

To approve the detail of investment of £3.29m grant funding to the Voluntary Community Sector, aligned to the challenges and principles as set out in the Voluntary Sector Prospectus.

Additional documents:

15.

Public Health Contracts Waiver for 2017/18 pdf icon PDF 123 KB

Agreement to a waiver to extend public health contracts to March 2018 whilst the commissioning processes are completed

Additional documents:

Decision:

Delegated authority to the Director of Public Health to extend the public health contracts listed in paragraphs 2 to 4 of the report for the period set out for each contract.

 

16.

Supported Bus Services Review pdf icon PDF 54 KB

To award supported bus service contracts

Additional documents:

Decision:

Awarded the supported bus service contracts in Appendix 1 of the report in accordance with the parameters agreed in the medium term financial plan subject to ratification with West of England Combined Authority Board in line with Paragraphs 16 and 17

 

17.

Callowhill Court – new lease pdf icon PDF 125 KB

To obtain approval to consolidate 26 existing long lease agreements, currently held by The Bristol Alliance from Bristol City Council, into a single new lease agreement

Additional documents:

Decision:

 

1       Agreed that the Council will merge the existing 26 long lease agreements currently held by Bristol Alliance from the Council, into a single new consolidated lease agreement, on the terms described in this paper, in order to enable the future redevelopment of Callowhill Court.

2       Authorised the Strategic Director: Place, to approve completion of the new lease on the following basis; to resolve any other issues in terms of the new lease, including land ownership issues within the scope of the defined land area, subject to:

a.     Briefing of the Cabinet Member for Place on due diligence, details of the new lease, legal arrangements, and the contribution of the new lease to the overall regeneration and economic growth in the area.

b.     Advice from the Service Director: Place - Property, recommending the terms of the new lease and any other property implications that might affect the Council’s interests as a result of the new lease.

c.      The agreed amount paid for the new lease meets the Council’s obligation to achieve best consideration pursuant to s123 of Local Government Act 1972.

 

18.

University of Bristol – Second Campus at Temple Meads East pdf icon PDF 123 KB

To obtain approval for the sale by the Council of 2.9 hectares of land east of Temple Meads station. 

Additional documents:

Decision:

1.        Approve the sale of the Council’s freehold interest in land comprising all of the Cattle Market Road site and the part of Arena Island not required for the Arena development, on the basis set out in this report.  

 

2.        Authorised the Strategic Director: Place, in conjunction with the Cabinet Member for Place, to approve the contract for the sale where the overall terms accord with this report.

 

3.        Approved delivery of the individual project obligations, described in this report, which the Council would commit to in the sale contract.

 

19.

Period 9 (end of Dec 2016) Finance Report pdf icon PDF 58 KB

A progress report on the Council’s overall financial performance against revenue and capital budgets for the 2016/17 financial year that were approved by Council on the 16th February 2016

Additional documents:

Decision:

1.     Noted the contents of the Report and in particular the continuing seriousness of the General Fund financial position of £11.0m forecast outturn deficit, as at the end of December 2016.  This represents a net decrease to the deficit of £6.6m, being increases of £0.8m less decreases of £7.4m, from Period 7 forecast and is mainly the result of reductions in forecast expenditure within service areas, which are outlined in the remainder of the report;

 

 

2.     Agreed that Cabinet where appropriate, continue to work with Officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular endorsing the actions to be led by the Interim Chief Executive, Service Director: Finance and Strategic Leadership Team set out at paragraph 11 of Appendix A of the report;

 

3.     Noted the total net movement in the Capital Programme from £222.8m to £224.3m, as outlined in paragraph 27 of Appendix A.