Agenda and decisions

Please note:  written submissions can be considered at this meeting. The meeting will be live streamed for members of the public to view via YouTube, but there will not be an opportunity to participate in the meeting.

Up to one hour is allowed for this item

Any member of the public or Councillor may submit Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate.

Petitions and statements (must be about matters on the agenda):

•          Members of the public and members of the council, provided they give notice by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may submit a petition or a statement to the Cabinet.

•          One statement per member of the public and one statement per member of council shall be admissible.

•          The deadline for receipt of petitions and statements for the 2 June 2020 Cabinet is 12 noon on Monday 1 June 2020. These should be sent by e-mail to: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

•          A question may be submitted by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

•          Questions must identify the member of the Cabinet to whom they are put.

•          A maximum of 2 written questions per person can be asked.

•          A written reply will be provided after the meeting.

•          The deadline for receipt of questions for the 2 June 2020 Cabinet is 5.00 pm on 27 May 2020. These should be sent by e-mail to: democratic.services@bristol.gov.uk

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet:

1. Approved the procurement of a new Traffic Signals maintenance, supply and installation contract from July 2022 for a period of up to 9 years at a cost of up to £2m per annum.
2. Authorised the Executive Director Growth & Regeneration in consultation with Cabinet Member Transport & Energy to take all steps necessary to procure and award the contract.

Cabinet:

1. Approved the delivery of the next phases of Move Forward Together programme set out in the report;
2. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Housing to incur the programme spend of £1.44 million from ring-fenced HRA resources.

Cabinet:

1. Authorised the Executive Director Growth and Regeneration, in consultation with Cabinet Member for Housing, for the purposes of mitigating COVID 19, to take all appropriate steps:

(a)   to extend existing contracts, and award new contract(s), in-line with the procurement routes outlined in Appendix A, and;

(b)   to make any further necessary extensions/variations to all such contracts.

2. Authorised the Executive Director People, in consultation with the Cabinet Member Adult Social Care, for the purposes of mitigating COVID 19, to take all appropriate steps:

(a)   to extend existing contracts, and award new contract(s) in-line with the procurement routes outlined in Appendix A, and

(b)   to make any further necessary extensions/variations to all such contracts;

3.      Authorised the Executive Director of Growth and Regeneration to vary and allocate the grant award of £1,077,100.00 MHCLG funding for 20/21 (Rough Sleeping Services Grant).

Cabinet:

Authorised the Executive Director People in consultation with the Cabinet Member Communities (Public Health, Public Transport, Libraries, Parks), Events and Equalities to take all steps necessary to extend the contracts for domestic abuse and sexual violence services to 31st March 2022 at a cost of £933,813 and delay the current procurement process for these contracts due to the impact of COVID 19.

Cabinet noted:

1. The significant financial impact on the Council as a result of COVID-19 pandemic;
2. The extent to which further Government funding is required;
3. A further report to be taken to Cabinet or Council, outlining the scale of the budget gap and proposal if required for resetting the revenue and capital plans;
4. It would also be necessary to refresh the Council’s Business and Service plans later this year to reflect this impact and to ensure consistency in delivering changing priorities.

Cabinet noted:

1. the contents of the report and the final position of the General fund for the financial year 2019/20 of a £5.3 million deficit, and the key reasons for budget variances as set out in Appendix A of the report;
2. the final outturn of the Council’s capital expenditure, of total expenditure of £144.7 million compared to a final capital budget for the year of £142.8 million;
3. the outturn position for the Dedicated Schools Grant of £2.9 million deficit to be carried forward;
4. the outturn position for the Housing Revenue Account of £1 million underspend to be carried forward for the councils landlord functions;
5. the balanced outturn position of the public health grant;
6. the implication of the final outturn on the Council’s reserve;
7. the in-year collection levels for both Business Rates and Council Tax;
8. the level of aged debt as at 31 March 2020; and
9. the performance on delivery of savings;
10. the use of £0.5 million of covid-19 emergency grant funding against pressures in March.

Cabinet approved:

1.      the re-profiling of the acceleration or slippage for each scheme within the Capital Programme as set out in Appendix A4

Cabinet delegated:

1.      authority to the Director of Finance after consultation with the Deputy Mayor and Cabinet Member for Finance, Governance & Performance to make any technical adjustments to ear-marked reserves necessary on receipt of the final business rates income.

Cabinet noted the report and progress on embedding Risk Management arrangements within the Council.

Cabinet

1. Approved the proposal that the Council completes the delivery of the OPCR (Open Programmable City Region) and Replicate projects;
2. Authorised the Executive Director: Resources, in consultation with the Cabinet Member for Finance, Governance and Performance, to take all steps necessary for the transfer of relevant staff into the Council (subject to appropriate consultation by BRISTOLISOPEN LTD.)
3. Noted that approximately £250k is expected to be drawn down from the previously approved £500k earmarked reserve in order to fund the write-off of monies previously advanced to BRISTOLISOPEN LTD or to fund low level running costs for BRISTOLISOPEN LTD as an inactive company.
4. Noted that up to £359k revenue expenditure for new staff payroll costs, and contracts arising in the delivery of OPCR will be incurred. This will be funded first from the residual £250k remaining in the original £500k earmarked reserve once the Recommendation 3 has been met. Thereafter the balance (expected to be £109k) is to be absorbed within the existing Digital Transformation or the OPCR budgets.
5. Noted that the Redeemable Preference Shares (book value £350,001 prior to the close of 19/20) will be fully impaired for the 19/20 statutory reporting purposes.

Recommended – that under Section 11A(4) of the Local Government Act 1972

the public be excluded from the meeting for the following items of business on

the ground that involve the likely disclosure of exempt information as defined in

Part 1of Schedule 12A to the Act, as amended.

Cabinet approved the recommendations as set out in the report.

Cabinet was of the view that the decision to be implemented was urgent and therefore would not be subject to call-in.

Cabinet:

1. noted the rationale for the allocated budget to Adult Social Care, and how it is broken down;
2. agreed a monthly reporting process to Corporate Leadership Board.

That the Cabinet Notes the Port Communities Resilience Fund Project Closure Report

Cabinet noted the decision to bring the current procurement to an end and to restart a revised procurement process subject to a further Cabinet Decision in July.