Agenda and decisions

Cabinet
Tuesday, 14th July, 2020 4.00 pm

We advise to view meetings via the webcast if possible, rather than in person. Revised arrangements may apply.

Venue: Virtual Meeting - Zoom Committee Meeting with Public Access via YouTube. View directions

Contact: Corrina Haskins 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome

2.

Public Forum pdf icon PDF 103 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions must relate to items on the agenda and will be taken at the start of the item to which they relate.

 

Please note that the following deadlines apply to this meeting:

 

a.      Public questions:

·         Written public questions must be received by 5pm on Wednesday 8th July 2020 at latest;

·         A maximum of 2 questions per member of the public is permitted;

·         At the meeting, a maximum of 2 supplementary questions may be asked;

·         A supplementary question must arise directly out of the original question or reply.

·         Questions should be addressed to the Mayor or relevant Cabinet Member;

·         Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

b. Public petitions and statements: Petitions and written statements

must be received by 12 noon on Monday 13th July 2020 at the latest. One

written statement per member of the public is permitted.  A maximum of one minute shall be allowed to present each petition and statement.

 

c. Members of the public who wish to present their public forum in person during the video conference must register their interest by giving at least two clear working days’ notice prior to the meeting by 4pm on Friday 10th July 2020.

 

Public forum correspondence and items must be e-mailed to

democratic.services@bristol.gov.uk

 

Further information can be found within the public information sheet

attached to this agenda.

 

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council pdf icon PDF 73 KB

(subject to a maximum of three items)

 

 

Additional documents:

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Alternative Learning Provision (ALP) Framework 2016-2021 pdf icon PDF 186 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the overspend against the ALP framework;
  2. Approved and authorised the Executive Director People, in consultation with the Cabinet Member for Education & Skills, to:
    1. Take all steps necessary to procure and award any additional block contracts necessary under the ALP framework;
      1. Extend the ALP framework in accordance with the extension options (up to a maximum of 3 years in yearly increments to 31st August 2024);
      2. Extend the existing block contract arrangements in accordance with extension options (up to a maximum of 3 years in yearly increments to 31st August 2024)
  3. Approved an increase in the framework value up to a maximum value of £4m for the period to 31st August 2024

 

9.

Community Child Health Partnership contract extension pdf icon PDF 192 KB

Decision:

Cabinet:

  1. Approved and authorise the Executive Director People in consultation with the Cabinet Members for Communities (Public Health, Public Transport, Libraries, Parks), Events and Equalities and Adult Social Care to take all steps necessary to extend the Children’s Community Health Services contract until April 2028 at an estimated cost of £10.46m per annum;
  2. Approved the use of additional funding from the Public Health grant of £563,000 per annum until April 2028 to meet the Agenda for Change pay award.

 

10.

City Centre Development pdf icon PDF 203 KB

Additional documents:

Decision:

Cabinet:

  1. Approved and authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member for Strategic Planning and City Design to take all steps necessary to commission a City Centre Development & Delivery Plan;
  2. Approved and adopted the City Centre Framework.

 

11.

City Leap Procurement pdf icon PDF 247 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director: Growth & Regeneration, in consultation with the Cabinet Member for Energy, to take all steps necessary to revise, recommence and carry out the City Leap Energy Partnership procurement;
  2. Approved the draw-down of the £1.5m earmarked reserve set aside for the City Leap Energy Partnership procurement within the 2020/21 budget approved by Full Council on 26 February 2020;
  3. Noted that the forecast cost to complete the City Leap Energy Partnership procurement is within the overall funding allocation;
  4. Noted that a further report will be brought back to the Cabinet to approve the appointment of the Preferred Bidder. This report will include consideration and approval for any legal structures and the establishment of such governance arrangements as may be required for the City Leap Energy Partnership, any investments in or transfer of assets into the City Leap Energy Partnership corporate structure, along with the financial and legal terms therein.

 

12.

Highways Electrical Assets Contract pdf icon PDF 182 KB

Additional documents:

Decision:

Cabinet

Approved and authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Transport and Energy, the Green New Deal to take all steps necessary to procure and enter into the Highway Electrical Asset contract from 2021 up to 2029 at a cost of approximately £2.5m p.a.

 

13.

South Bristol Light Industrial Workspace pdf icon PDF 196 KB

Additional documents:

Decision:

Cabinet

  1. Approved and authorised the Executive Director, Growth & Regeneration in consultation with the Council’s s.151 Officer and Deputy Mayor with responsibility for Finance, Governance and Performance to bid for and if successful, take all steps necessary to enter into contract to draw down and spend the following external funding:
  2. European Regional Development Fund - £1.2m;
  3. West of England Combined Authority (WECA ) Investment Fund – up to £2.7m

 

14.

Council Tax Reduction Scheme 2021/22 Annual Report pdf icon PDF 452 KB

Additional documents:

Decision:

Cabinet:

Approved the Council Tax Reduction Scheme 2021/22.

 

15.

Income Systems Contract Extension pdf icon PDF 197 KB

Decision:

Cabinet:

Affirmed the decision made to extend the current arrangements for two years with the incumbent supplier whilst a new procurement exercise is undertaken and new contract put in place at an estimated cost of £800,000.

 

16.

2020/21 Period 2 (May) Finance Report pdf icon PDF 451 KB

Additional documents:

Decision:

Cabinet approved:

  1. The incorporation of COVID 19 response funding and Infection control totalling £20.4m into the 2020/21 budget as outlined in Appendix A, Section 3.5.2 and Section 3.5.4;
  2. Of the £20.4m above, £3m associated with Track and Trace/ Local outbreak to be retained in an earmarked reserve to be utilised in line with the Local Outbreak Management Plan;
  3. The incorporation of £99.3m funding received by the Council and temporarily held for the provision of Business Support Grant Funding to local businesses;
  4. The £12.7m mitigating actions proposed against the financial impact of the coronavirus for 2020/21. Appendix A, Section 3.5.6;
  5. The creation of a central COVID reserve and the transfer to/ from at the end of the financial year to cover the actual increase of net expenditure in 2020/21 which will remove the requirement for supplementary estimates where new corresponding income is available in this reserve.

Cabinet noted:

  1. Risks to forecast outturn and long-term financial impact on the Council as a result of COVID-19 pandemic;
  2. The £12.7m COVID 19 funding gap calculated under (Appendix A, Table 6) is indicative, and may be amended reflecting the actual level of government funding to be confirmed and local / national changes to respond as required and agreed;
  3. The estimated Collection fund deficit and potential mitigation in future years Appendix A, Section 3.4;
  4. A risk of non COVID-19 related overspend on General fund services, an overall forecast overspend of £8.7m for 20/21 at Period 2, representing 2.2% of the approved budget and that at this point of the financial year it is expected that the forecast overspend will be managed through management actions / mitigations through the rest of the financial year;
  5. A forecasted balanced position with regard to the Housing Revenue Account;
  6. A forecasted balanced position for the Dedicated Schools Grant (DSG);
  7. A forecasted balanced forecast position for Public health;
  8. A forecast £41.5m underspend against the approved Capital Programme, which requires budget re-profiling at the end of Q1;
  9. A revised MTFP will be bought back to Cabinet in the autumn followed by new Business and Service plans with new Budget proposition for 2021-22 and beyond;
  10. The decisions taken under emergency / urgent payments. Appendix C:
    1. The WOE Small Business Grant Discretionary Fund. Appendix C (i);
    2. The WOE Small Business Grant Discretionary Fund Cohort 2. Appendix C (ii);
    3. Officer Executive decision for Payment Tranche 1, 2, 3 & 4 – totalling £1. 420m;
    4. Additional payments of £0.440m made for Education Vouchers as set out in Appendix C(iii);
    5. Additional payments of £4.756m to be made to care providers as set out in Appendix C(iv, v &vi).

 

17.

Redevelopment of the Colston Hall (APR15) pdf icon PDF 205 KB

Additional documents:

Decision:

Cabinet noted:

  1. The challenges that the project faces and the measures that have been taken to manage those issues;
  2. That, subject to discussions with other funders, BCC Officers will return to cabinet with a funding proposal for decision with a target date of September 2020;
  3. To note that Scrutiny members will be fully briefed on the details of the ongoing Aecom review.

 

18.

Advancing Equality and Inclusion at Bristol City Council (APR15) pdf icon PDF 205 KB

Additional documents:

Decision:

Cabinet noted:

  1. The Equality and Inclusion actions and interventions detailed in Appendix Ai, Advancing equality and inclusion – new actions for 2020/21;
  2. The report and the recommendations of David Weaver, DWC Consulting set out in Appendix Aii.

 

19.

Q4 Performance Report pdf icon PDF 519 KB

Decision:

Cabinet noted

The report and measures underway to improve performance.