Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item.

Any member of the public or Councillor may participate in Public Forum.

Petitions, statements and questions must relate to items on the agenda and will be taken at the start of the item to which they relate.

Please note that the following deadlines apply to this meeting:

a. Public questions:

·         Written public questions must be received by 5pm on Wednesday 30^th September at latest; or by 5pm on Thursday 1^st October 2020 in the case of any report marked as “to follow”;

·         A maximum of 2 questions per member of the public is permitted;

·         At the meeting, a maximum of 2 supplementary questions may be asked;

·         A supplementary question must arise directly out of the original question or reply;

·         Questions should be addressed to the Mayor or relevant Cabinet Member;

·         Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

b. Public petitions and statements: Petitions and written statements must be received by 12 noon on Monday 5^th October 2020 at the latest. One written statement per member of the public is permitted. A maximum of one minute shall be allowed to present each petition and statement.

c. Members of the public who wish to present their public forum in person during the video conference must register their interest by giving at least two clear working days’ notice prior to the meeting by 4pm on Friday 2^nd October 2020.

Public forum correspondence and items must be e-mailed to:

democratic.services@bristol.gov.uk

Further information can be found within the public information sheet attached to this agenda.

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

To Follow.

Cabinet:

1. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor, the S.151 Officer, and Director of Legal Services to finalise plans for the establishment and operation of a Joint Delivery Team for Temple Quarter, and conclude all necessary legal, financial and other agreements between the parties in connection with the JDT, including the form and content of the Business Case to WECA for Investment Fund monies to cash flow the establishment of the JDT, and to deploy such funding in accordance with the terms of the funding decision.
2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, the S.151 Officer, and Director of Legal Services to further explore and agree the use of Homes England to support the establishment of the JDT and to funding outstanding infrastructure works in Temple Quarter, subject to receipt of a letter of authorisation from Homes England
3. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor, the S.151 Officer, and Director of Legal Services, subject to the approval of the bid to WECA/WoE LEP, to take all steps required to spend the repurposed EDF funding of up to £32m on the Enabling Works including the procurement of all contracts (goods, services or works), to be approved in accordance with the terms of the funding decision.
4. Noted the work undertaken in respect of the Development Framework for Temple Quarter and the proposed way forward in developing planning guidance.
5. Noted the position in relation to the Temple Island Enabling works and Agreement for lease, and the establishment of a member-led scrutiny group to oversee governance arrangements.

To Follow.

Cabinet:

1. Authorised the Executive Director for Growth and Regeneration in consultation with the Mayor, the S.151 Officer, and Director of Legal Services to take all steps required to procure and enter into contracts required to Transfer and upgrade sporting facilities located in parks and green spaces (detailed in appendix A and B) to be operated by third parties up to the value of £500k.
2. Authorised the Executive Director for Growth and Regeneration in consultation with the Mayor, to procure and enter into contracts required to support the delivery of the transfer programme up to the sum of £50k.
3. Authorised the Executive Director for Growth and Regeneration in consultation with the Mayor to implement a revised charging regime for sports facilities in parks (excluding the Downs) which are not subject to an asset transfer and operated and managed by Bristol City Council.
4. Noted that the recommendation in relation to a revised charging regime has been made following consultation and engagement with users and that the decision is made taking that in to consideration.

Cabinet:

1. Approved the use of HRA Capital Programme funds (that were to be spent over the period 2021/22 to 2024/25) to purchase approximately 100 affordable homes from private developers/housebuilders.
2. Authorised the Executive Director of Growth and Regeneration in consultation with the Mayor (with appropriate legal, finance and procurement advice) to take all steps required to agree the terms of, and enter into contracts required to successfully deliver the proposed homes.

Cabinet

1. Approved the ‘Progressing Bristol’s Development’ statement for publication.
2. Approved the revised Local Development Scheme (LDS).
3. Authorised the Director, Development of Place in consultation with the Cabinet Member for Strategic Planning, City Design and Flood Strategy to make any change to timetabling of the LDS.

Cabinet

1. Approved the establishment of an Enhanced Childcare Provision Approved Provider List.
2. Authorised the Director - Education & Skills, in consultation with the Cabinet Member for Education and Skills and the Cabinet Member for Women, Families and Homes to take all steps required to procure and award the contract necessary for the implementation of the Enhanced Childcare Provision Approved Provider List at a cost of £1.1m over 5 years.

Cabinet

1. Approved the Children in Care Sufficiency Strategy 2020-2023.

Cabinet noted:

1. The economic outlook and projections within the 5-year MTFP;
2. The strategic planning assumptions;
3. The creation of the Covid Funding Reserve to retain transparency of the government funding and its deployment over the medium term.

Cabinet recommended to Council for approval:

1. The Medium Term Financial Strategy for the period 2021/22 to 2025/26 (Appendix A1), which includes the strategy for balancing the budget as set out in the report.
2. The Capital Strategy for the period 2021/22 to 2025/26 (Appendix A2).

Cabinet:

1. Approved the Avonmouth Fibre Extension (AFE) project to support better broadband connectivity for the North West of the city (enabling fibre infrastructure).
2. Approved the making of an application to DCMS for a grant of £1.7m under the LFFN programme.
3. Authorised the Executive Director for Growth and Regeneration in consultation with the Deputy Mayor Finance, Governance and Performance and s.151 Officer - in the event that the DCMS application is successful - to accept the grant and to take all steps required to enter into any agreements or contracts to spend the grant to deliver the Avonmouth Fibre Extension project.

Cabinet noted:

1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
2. The £15.7m COVID 19 funding gap is indicative and will be amended to reflect the actual level of government funding received and local / national changes required in responding to potential local outbreaks.
3. The estimated Collection fund deficit of £25.0m impacting in future years Appendix A, Section 3.5.
4. A risk of non COVID-19 related overspend on General fund services, an overall forecast overspend of £7.1m for 20/21 at Period 5, representing 1.8% of the approved budget and that it is expected that the forecast overspend will be managed through management actions / mitigations through the rest of the financial year.
5. Forecasts underspend of £1.6m with regard to the Housing Revenue Account.
6. A forecast in-year deficit of £8.3m and a total £11.1m carried forward deficit in the ring fenced Dedicated Schools Account (DSG) and the significant deterioration in the forecast comparing to P3.
7. A forecast overspend of £1.4m in Public Health mitigated by drawing down from the Public Health and PFI reserves.
8. A forecast £66.8m underspend against the approved Capital Programme, which requires budget re-profiling at the end of P5.

Cabinet noted the report and measures underway to improve performance.