Agenda and decisions

Cabinet
Tuesday, 3rd November, 2020 4.00 pm

We advise to view meetings via the webcast if possible, rather than in person. Revised arrangements may apply.

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Contact: Corrina Haskins 

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Items
No. Item

1.

Welcome

2.

Public Forum pdf icon PDF 101 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements is 12 noon on Monday 2nd November 2020. These should be e-mailed to: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. A written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions is 5.00 pm on Wednesday 28th October 2020. These should be e-mailed to: democratic.services@bristol.gov.uk

 

When submitting a question or statement, please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

 

 

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

Climate and Ecological Emergency Programme pdf icon PDF 188 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the successful progress made in the implementation of the Mayor’s Climate Emergency Action Plan (July 2019).
  2. Noted that the council and partners have developed 2 key new One City strategies this year:
    1. One City Climate Strategy (February 2020)
    2. One City Ecological Strategy (September 2020)
  3. Approved the Climate and Ecological Emergency Programme as Bristol City Council’s initial response to these strategies.
  4. Approved the adoption of the ‘Managing the development of houses in multiple occupation’ Supplementary Planning Document (SPD).
  5. Authorised the Executive Director Growth and Regeneration to take all steps required to adopt the SPD including all procedures required under Part 5 of the Town and Country Planning (Local Planning)(England) Regulations 2012.

 

 

9.

Managing the Development of Houses in Multiple Occupation - Supplementary Planning Document pdf icon PDF 207 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the adoption of the ‘Managing the development of houses in multiple occupation’ Supplementary Planning Document (SPD).
  2. Authorised the Executive Director Growth and Regeneration to take all steps required to adopt the SPD including all procedures required under Part 5 of the Town and Country Planning (Local Planning)(England) Regulations 2012.

 

10.

Next Steps Accommodation Funding to Tackle Rough Sleeping pdf icon PDF 195 KB

Additional documents:

Decision:

Cabinet:

1.      Approved, subject to successful grant award, the acceptance of the grant award from MHCLG Next Steps fund of up to £9.32m

2.      Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Women, Families and Homes to take all steps required to allocate the funding including the procurement of all contracts (goods, services or works) in accordance with the proposals contained in the report.

11.

Emergency Active Travel Fund pdf icon PDF 196 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the decision made in May 2020 to accept and spend up to £1m of funding from the West of England Combined Authority for the design and implementation of Emergency Active Travel Fund – Bristol Streetspace Tranche 1 schemes
  2. Approved the receipt of further funding of up to £2.74m, from the West of England Combined Authority for the delivery of Tranche 2 Emergency Active Travel Fund – Bristol Streetspace schemes, as per the submission to the Department of Transport.
  3. Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Transport and Energy, the Green New Deal, Clean Air Zone planning to take all steps required to spend the funding and agree and implement Tranche 2 Emergency Active Travel Fund - Bristol Streetspace Schemes.

 

12.

Bristol Credit Union - Merger pdf icon PDF 293 KB

To Follow

Additional documents:

Decision:

Cabinet:

Approved, in principle, the proposed merger of the Bristol Credit Union and WS&L and authorise the Director of Finance in consultation with the Deputy Mayor and Cabinet member for Finance, Governance, Property and Culture, to finalise arrangements subject to receiving a satisfactory due diligence report.

13.

Print and Mail Strategic Review pdf icon PDF 205 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the procurement of a contract with a single supplier for internal print and mail services at a value of up to 1.2M.
  2. Authorised the Chief Executive in consultation with the Cabinet Member Finance, Governance and Performance, to take all steps required to procure and award the contract(s) necessary for the implementation of an outsourced print and mail service, in-line with the procurement routes and maximum budget envelopes outlined in this report.
  3. Authorised the Chief Executive in consultation with the Cabinet Member Finance, Governance and Performance, to take all steps required to extend the existing contract from February 2021 for up to 9 months pending the procurement of a fully outsourced service at an estimated cost of £50k per month (to be funded from the existing service budget).

 

14.

Data and Insights Delivery Partner and Procurement Approach pdf icon PDF 187 KB

Decision:

Cabinet:

  1. Approved in principle the award of a contract for an Effective Use of Delivery Partner using CCS G.Cloud Framework, (for a maximum term of 2 years and to an estimated value to not exceed £2m);
  2. Authorised the Chief Executive in consultation with the Deputy Mayor (with special responsibility for Finance, Governance and Performance) to take all steps required to award the contract.

 

15.

Implementation of a Supplier Early Payment pdf icon PDF 227 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the implementation of a Supplier Early Payment Initiative.
  2. Authorised the Director of Finance in consultation with the Deputy Mayor (with special responsibility for Finance, Governance and Performance) to take all steps required to award the 5 year contract through a compliant public sector framework to Oxygen Finance Ltd with an estimated contract value of £1.5m and progress implementation of the programme including revisions to the associated policies and protocols.

 

16.

Budget Monitoring Outturn Report P6 pdf icon PDF 183 KB

Additional documents:

Decision:

Cabinet Approved:

  1. The incorporation of the fourth tranche of un-ringfenced COIVD emergency funding from the government to the 2020/21 budget (£11.1m),as outlined in Appendix A, Section 3.4.3.
  2. The incorporation of Round 2 extension of the Adult Social Care Infection Control Fund (£3.7m) to the 2020/21 budget as outlined in Appendix A, Section 3.4.4.
  3. The incorporation of the Surge enforcement fund (£0.3m) to the 2020/21 budget as outlined in Appendix A, Section 3.4.5.
  4. The incorporation of the MHCLG award of £249,099 for the Supported Housing Oversight Pilot as outlined in Appendix A Section 3.4.6 and Appendix A8.
  5. The re-profiling of the Capital Programme as outlined in Appendix B.

 

Cabinet Noted:

  1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic
  2. The £3.8m COVID 19 funding gap is indicative and that the residual mitigations previously identified will be held in abeyance for uncertainties arising under the government’s new 3-teir system and implications of local measures required in 2020/21 with any residual amount carried forward to 2021/21 offsetting future year COVID financial pressures.
  3. The estimated Collection fund deficit of £25.0m impacting in future years Appendix A, Section 3.5.
  4. A risk of non COVID-19 related overspend on General fund services, an overall forecast overspend of £5.3m for 20/21 at Period 6, representing 1.3% of the approved budget and that it is expected that the forecast overspend will be managed through management actions / mitigations through the rest of the financial year.
  5. Forecasts underspend of £3.5m with regard to the Housing Revenue Account.
  6. A forecast in-year deficit of £8.1m and a total £11m carried forward deficit in the ring fenced Dedicated Schools Account (DSG).
  7. In line with the scheme of delegation the emergency decision record with regards to the distribution of Round 2 (phase 1 ) Infection Control fund (Appendix A7)
  8. A forecast £92.3m underspend against the approved Capital Programme, which requires budget re-profiling at the end of P6.

 

 

17.

Extension of Contract for Provision of Sexual Health Services pdf icon PDF 188 KB

To Follow

Decision:

Cabinet:

  1. Approved the extension of the Integrated Sexual Health services contract for 2 years until 31st March 2024.
  2. Authorised the Executive Director, People in consultation with the Section 151 Officer and Deputy Mayor with responsibility for Communities, Equalities and Public Health to agree with the provider and commissioning partners the budget envelope and financial contributions in relation to the extension of the contract to reflect Bristol’s contribution and take all steps required to extend the contract.
  3. Agreed that any proposed variation to the Council’s contributions will be subject to the approval of the s.151 Officer.

 

18.

Director of Public Health Annual Report 2019-20 Investing In Bristol's Mental Wealth pdf icon PDF 173 KB

Additional documents:

Decision:

Cabinet noted the contents of the Annual Report of the Director for Public Health 2019-20.