Agenda and decisions

Up to one hour is allowed for this item.

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 1 December Cabinet is 12 noon on Monday 30 November. These should be sent by e-mail to: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 1 December Cabinet is 5.00 pm on 25 November (or 5.00 pm on 26 November in relation to any items marked “to follow”. These should be sent by e-mail to: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet:

1.      Approved capital grant funding of £4.5m towards the development of a permanent 6th form centre for Cabot Learning Federation from the sources identified in the report, subject to a funding agreement between the Council and Cabot Learning Federation.

2.      Authorised the Executive Director People in consultation with the Cabinet Member Educations Skills to enter into a grant agreement with Cabot Learning Federation to spend the funding.

3.      Approved investigation of CLF and DfE funding options to secure the remainder of the project cost for a permanent 6th form (including the free school route), with no obligation to deliver.

Cabinet:

1. Approved the creation of a new disabled children’s home.
2. Approved the use of out of authority placements revenue budget to fund on-going staffing costs for the new disabled children’s home.
3. Approved the use of up to £500,000 from the children’s home capital allocation for the Children’s Homes Project to deliver the capital build.
4. Authorised the Executive Director People in consultation with Cabinet Member for Women, Families and Homes to take all steps to deliver the project within the agreed scope outlined in Appendix A including to procure and enter into contracts to successfully deliver the home.

Cabinet:

1.      Approved the Corporate Parenting Strategy 2021-23 (Appendix A);

2.      Endorsed the presentation of the new Strategy at Full Council;

3.      Noted the progress on the delivery of Bristol’s Corporate Parenting Strategy 2018.

Cabinet:

1.      Approved the additional spend of £442,217 to reflect the increase in costs as highlighted in the report.

2.      Noted that the Spire Hospital are paying for all the full costs of the stabilisation works.

Cabinet:

1.      Approved the procurement of a contract/s to deliver the Local Crisis and Prevention Fund’s emergency food, fuel and school clothing contracts.

2.      Authorised the Director of Finance in consultation with the Deputy Mayor with responsibility for Finance, Governance, Property and Culture, to take all the steps necessary to procure and award a contract or contracts to provide emergency payment vouchers for food, fuel and school clothing at the estimated value of £1.5m from 1^st April 2021 up to 31st March 2024.

Cabinet:

1.      Noted the shortlisted bidders, selected to progress to the next procurement stage for a Strategic Partner.

2.      Authorised the Executive Director for Growth and Regeneration in consultation with Cabinet Member for Finance, Governance and Performance, to extend the City Leap Procurement legal services contract for the duration of the City Leap procurement and the periods during which the vehicle to deliver City Leap is established and selected energy assets are transferred from the council to the vehicle, at an estimated value of circa £140k spend to date plus up to circa £491k of potential additional spend.

3.      Authorised the Executive Director for Growth and Regeneration in consultation with Cabinet Member for Finance, Governance and Performance, to extend the City Leap Procurement financial services contract duration of the City Leap procurement and the periods during which the vehicle to deliver City Leap is established and selected energy assets are transferred from the council to the vehicle, at an estimated value of circa £282k spend to date plus additional anticipated spend £380k.

Cabinet approved the report and calculated amount as set out in the report and referred to Full Council for approval.

Cabinet approved the report and calculations as set out in the report and referred to Full Council for approval.

Report To Follow

Cabinet Approved

1. The acceptance and incorporation of £2.635m prospective grant funding into the Council’s Revenue budget from new grants as detailed in Appendix A, Section 3.4.2.

That Cabinet Noted

2. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
3. The estimated Collection fund deficit of £12.8m impacting in future years Appendix A, Section 3.5.
4. A risk of non COVID-19 related overspend on General fund services, an overall forecast overspend of £6.6mfor 20/21 at Period 7, representing 1.7% of the approved budget.
5. Forecasts underspend of £3.6m with regard to the Housing Revenue Account.
6. A forecast in-year deficit of £8m and a total £10.9m carried forward deficit in the ring fenced Dedicated Schools Account (DSG).
7. In line with the scheme of delegation the emergency decision record with regards to the distribution of Round 2 (phase 1 ) Infection Control fund (Appendix A7).
8. A forecast £3.6m underspend against the approved Capital Programme.

Cabinet:

1. Approved an investment of up to £200,001 (at risk) in round 2 (development shares) to support the formation of Avon Mutual; a Regional Community Bank for inclusive growth, funded from the capital investment reserve and redirection of associated returns from previous investments.
2. Approved £50,000 to be used by the Council to undertake the phase 2 local due diligence to inform the Impact Framework and wider business model for this proposition and any further investment from the Council.
3. Delegated authority to the Director of Finance in consultation with the Director Legal and Democratic Services and Deputy Mayor and Cabinet Member for Finance, Governance and Performance to agree the investment tranches and conclude the subscription by the Council for 133,334 shares for a sum of up to £200,001 in Avon Mutual, and all matters and documentation required in connection with the Council’s investment.

Cabinet approved the HRA Asset Management Strategy 2021-2026, and the associated Action Plan.

Cabinet:

1.      Approved the contract award to enable the Contract Programme dates to be implemented in relation to Redcliffe Bridge closure and to implement the approved Traffic Management Diversion Route in late summer 2021.

2.      Noted the new structural requirement to install the new holding down clamping system to replace the older existing nose bolt locking system due to structural and operational reasons.

3.      Noted the requirement to fully close Redcliffe Bridge for 10 weeks during Sept - November 2021 timeframe window.

4.      Noted the delayed design Programme and actual on site commencement date to April 2021 and consequent delayed completion date for the full refurbishment Scheme to March 2022.

5.      Noted the new consequential Traffic Management diversion, whilst the works are being undertaken for the times it will be required. i.e. 10 weeks during September - November 2021 timeframe window.

6.      Approved the additional estimated Capital Budget expenditure of £1,235 million (40%), to complete the full Project and to cover all identified risks listed within the report.

7.      Authorised the Executive Director: Growth and Regeneration in consultation with the Cabinet Member for Transport and Energy, the Green New Deal, Clean Air Zone planning to take all steps required to allocate the additional Capital budget expenditure of £1,235 million to complete the full Project.

Cabinet:

1.      Approved the recurring purchase of energy under the Dynamic Purchasing System used to procure gas and electricity supplies for the Council estate and supported bodies.

2.      Authorised the Executive Director Growth & Regeneration, in consultation with Cabinet Member for Transport & Energy, to procure, award and amend contract(s) as necessary under the Energy Dynamic Purchasing System, to secure supplies of gas and electricity for the Council estate and supported bodies until October 2023 at an estimated cost of £21M over three years (average of £7M per annum).

Cabinet:

1.      Approved, subject to successful grant award, the acceptance of the grant award from MHCLG.

2.      Authorised the Executive Director of People in consultation with the Cabinet Member for Public Health to take all steps required to allocate the funding including the procurement of all contracts (goods, services or works) in accordance with the proposals contained in the report.

3.      Noted the report and progress on embedding Risk Management arrangements within the Council.

Cabinet noted the report and progress on embedding Risk Management arrangements within the Council.