Items
No. |
Item |
1. |
Welcome and Safety Information
Members of the public
intending to attend the meeting are asked to please note that, in the interests of health, safety and
security, bags maybe searched on entry to the
building.
Everyone attending this meeting is also asked please
to behave with due courtesy and to conduct themselves in a
reasonable way.
Please note: if the
alarm sounds during the meeting, everyone should please exit the
building via the way they came in, via the main entrance lobby
area, and then the front ramp. Please then assemble on the paved
area in front of the building on College Green by the flag
poles.
If the front
entrance cannot be used, alternative exits
are available via staircases 2 and 3 to the left and right of the
Conference Hall. These exit to the rear of the building. The lifts
are not to be used. Then please make your way to the assembly point
at the front of the building. Please do
not return to the building until instructed to do so by the fire
warden(s).
Due to Covid
Safety requirements we have put the following measures in
place:
·
All attendees to Cabinet are asked to have a
Covid lateral flow test 24 hrs prior to
the day of the meeting and show the results of a negative test.
It’s important that you report the results of your test and
that you get confirmation sent to your phone. Reception staff may
ask to see this on the day of the meeting. If you have a positive
test or if you develop any Covid 19
symptoms - high temperature, a new continuous cough, or a loss or
change to your sense of smell or taste, you should
book a test on .GOV.UK and self-isolate while you wait for the
results.
·
You are required to wear a face
mask at all times unless you are exempt. Social distancing
rules remain in place.
·
Members of the press and public who wish to attend
City Hall are advised that you will be asked to watch the meeting
on a screen in another room due to the maximum occupancy of the
venue.
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2. |
Public Forum PDF 483 KB
Up to one hour is
allowed for this item
Any member of the public or Councillor may
participate in Public Forum. Petitions, statements and questions received by the deadlines
below will be taken at the start of the agenda item to which they
relate to.
Petitions and
statements (must be about matters on the agenda):
• Members of the public and members of
the council, provided they give notice in writing or by e-mail (and
include their name, address, and ‘details of the wording of
the petition, and, in the case of a statement, a copy of the
submission) by no later than 12 noon on the working day before the
meeting, may present a petition or submit a statement to the
Cabinet.
• One statement per member of the public
and one statement per member of council shall be admissible.
• A maximum of one minute shall be
allowed to present each petition and statement.
• The deadline for receipt of petitions
and statements for the 22 June Cabinet is 12 noon on 21 June. These
should be sent by e-mail to: democratic.services@bristol.gov.uk
Questions (must be
about matters on the agenda):
• A question may be asked by a member of
the public or a member of Council, provided they give notice in
writing or by e-mail (and include their name and address) no later
than 3 clear working days before the day of the meeting.
• Questions must identify the member of
the Cabinet to whom they are put.
• A maximum of 2 written questions per
person can be asked. At the meeting, a maximum of 2 supplementary
questions may be asked. A supplementary question must arise
directly out of the original question or reply.
• Replies to questions will be given
verbally at the meeting. If a reply cannot be given at the meeting
(including due to lack of time) or if written confirmation of the
verbal reply is requested by the questioner, a written reply will
be provided within 10 working days of the meeting.
• The deadline for receipt of questions
for the 22 June Cabinet is 5.00 pm on Wednesday 16 June. These
should be sent by e-mail to:
democratic.services@bristol.gov.uk
When submitting a
question or statement please indicate whether you are planning to
attend the meeting to present your statement or receive a verbal
reply to your question.
Additional documents:
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3. |
Apologies for Absence
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4. |
Declarations of Interest
To note any declarations of
interest from the Mayor and Councillors. They are asked to indicate the relevant agenda
item, the nature of the interest and in particular whether it is a
disclosable pecuniary interest.
Any declarations of interest
made at the meeting which is not on the register of interests
should be notified to the Monitoring Officer for
inclusion.
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5. |
Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council
(subject to a
maximum of three items)
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6. |
Reports from scrutiny commission
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7. |
Chair's Business
To note any announcements from the Chair
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8. |
Bus Stop Suspension Charges PDF 550 KB
Additional documents:
Decision:
Cabinet:
1.
Approved the implementation of charges detailed in Appendix A, to
come into effect from 1st July 2021.
- Authorised the Executive Director
Growth and Regeneration to take all steps required to implement the
charges.
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9. |
Blaise Plant Nursery supplies PDF 680 KB
Additional documents:
Decision:
Cabinet
- Authorised the spend of £3.5
million over the next 4 years for Blaise Plant Nursery supplies to
allow the service to resale the supplies and be
self-sustaining.
- Authorised the Executive Director
Growth and Regeneration in consultation with the Cabinet Member for
Communities, to pursue an appropriate and compliant route to market
for Blaise Plant Nursery supplies to accommodate a spend of
£3.5m over 4 years.
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10. |
Cultural Investment Programme extension PDF 663 KB
Additional documents:
Decision:
Cabinet
- Approved the extension of Cultural
Investment Programme until 31st March 2023.
- Authorised the Executive Director
Growth and Regeneration to take all steps required to implement the
extension.
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11. |
Regeneration Funding PDF 587 KB
Additional documents:
Decision:
Cabinet
- Noted the creation of a new
Regeneration Service within the Growth & Regeneration
Directorate
- Authorised a £825,443 virement
and reallocation of resources noted in the report to establish a
total recurring annual revenue budget of £751k for the
regeneration service, and £168k seed funding budget for
projects under the control of the Executive Director for Growth and
Regeneration.
- Noted the submission of a bid for
Strategic Masterplan funding of £955,000 to the West of
England Combined Authority.
- Authorised the Executive Director of
Growth and Regeneration in consultation with the Section 151
Officers and Mayor to enter into a grant funding agreement,
drawdown and spend £955k West of England Combined Authority
Strategic Masterplanning Funding.
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12. |
South Bristol Light Industrial Workspace PDF 660 KB
Additional documents:
Decision:
Cabinet
- Approved the submission of a Change
Request to the West of England Combined Authority for an increase
in grant funding of £596,666.
- Authorised the Executive Director
Growth and Regeneration, if successful, to take all steps necessary
to enter into contract to draw down and spend the external funding
including procuring and awarding contracts where necessary.
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13. |
Electoral Service specialist printing tender PDF 657 KB
Additional documents:
Decision:
Cabinet
- Approved the re-tendering and
procurement of the Councils specialist print services for four
years from current contract end date of 01st December 2021 at a
cost of up to £1.3m.
- Authorised the Director –Legal
and Democratic Services in consultation with the Cabinet Member for
Finance, Governance and Performance to procure and award the
contract(s) necessary for the implementation of election specialist
print services in-line with the procurement routes and maximum
budget envelopes outlined in this report, noting the associated
Procurement and Legal commentaries.
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14. |
Microsoft Desktop Licensing Agreement PDF 642 KB
Additional documents:
Decision:
Cabinet
- Approved the award of a 2 year
contract, through the KCS Framework at a cost of £4m, with an
approved Microsoft reseller, for the range of Microsoft products
currently used by BCC, to include provision within the contract for
products that support the BCC cloud migration and end-user
computing strategy.
- Authorised the Director –
Digital Transformation in consultation with the Deputy Mayor
– Finance, Governance & Performance to take all steps
necessary to procure and award the contract.
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15. |
P12 Outturn finance report PDF 636 KB
Additional documents:
Decision:
Cabinet noted:
- the contents of the report and the
final position of the General fund for the financial year 2020/21
the key reasons for budget variances as set out in Appendix A of
the report.
- A general fund in-year cash surplus
of £19.7 million on non-covid services to be transferred to
reserves.
- A general fund in-year cash surplus
of £8.1 million with respect to impact of Covid-19 to be
transferred to earmarked reserve to mitigate Covid-19 impact and
phased commitments in future years.
- the final outturn underspend of the
Council’s capital expenditure (£33 million) and
rephasing.
- the outturn position for the
Dedicated Schools Grant (£7.1 million overspend and the total
carried forward deficit of £10.0 million.
- the outturn position for the Housing
Revenue Account an underspend of £11.4 million to be carried
forward for the council’s landlord functions.
- the decisions taken under delegated
authority in relation to Covid response as set out in Appendix A
Section 10.
- the implication of the final outturn
on the Council’s reserve position.
- the in-year collection levels for
both Business Rates and Council Tax.
- the level of aged debt as at 31
March 2021; and
- the performance on delivery of
savings as outlined in Appendix A2.
Cabinet approved:
- the carry forward funding for each
scheme within the Capital Programme as set out in Appendix A4.
- the £7.750 million
contribution to earmarked reserves from the year end
underspend.
- the residual underspend of
£12.0 million is transferred to the Council’s general
reserve to improve our financial resilience.
- the incorporation of additional
funding in the Council’s 2021/22 budget as set out in
Appendix A Section 10.
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16. |
Childcare Development and Sustainability Service PDF 567 KB
Additional documents:
Decision:
Cabinet
- Approved the variation to extend the
contract for the Childcare Development and Sustainability Service
for one year to 31 December 2022 at a cost of £305,000.
- Approved the recommissioning of the
Childcare Development and Sustainability Service for one year from
1 January 2023 with the option to extend for one additional year at
a cost of £305,000.
- Authorised the Executive Director,
People in consultation with Cabinet Member Education and Skills to
take all steps required to extend the current contract and
recommission the service, in-line with the commissioning strategy,
procurement routes and maximum budget envelopes outlined in this
report, noting the associated Procurement and Legal
commentaries.
- Authorised the Executive Director,
People to invoke any subsequent extensions/variations specifically
defined in the contract being awarded, up to the maximum budget
envelope outlined in this report.
- Authorised the Head of Strategic
Procurement & Supplier Relations to approve appropriate
procurement routes to market where these are not yet fully defined
in this report, or if changes to procurement routes are
subsequently required.
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17. |
Future Bright Plus - Phase 2 PDF 553 KB
Additional documents:
Decision:
Cabinet
- Approved the delivery of Phase 2 of
the Future Bright Programme as outlined in this report.
- Authorised the acceptance of
£1,540m of grant funding over 3 years from WECA to deliver
the programme.
- Authorised the Executive Director
– People, in consultation with the Cabinet Member for
Education and Skills and s.151 Officer, to spend the funding as
outlined in Appendix 1 and where necessary make changes to the
expenditure, provided that it remains within the cost envelope of
the grant funding.
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18. |
APR15 - Approval to submit a bid to Rough Sleeping Accommodation Programme (RSAP) PDF 605 KB
Additional documents:
Decision:
Cabinet
- Approved the submission of a bid to
the Rough Sleeping Accommodation Program (RSAP) of up to £4m
capital for 21/22 and £529k revenue funding split as follows
(£147k 21/22, £191k 22/23, £191k 23/24)
- Approved the use of match funding of
£2m (£1m from the HRA for Acquisitions and £1m
Commuted Sums for the Resonance Proposal).
- Authorised, subject to successful
grant award, the Executive Director of Growth and Regeneration in
consultation with the Cabinet member for housing delivery and homes
to accept and spend the grant award from Ministry of Housing,
Communities and Local Government (MHCLG) RSAP fund as set out in
the report.
- Authorised the Executive Director
Growth and Regeneration in consultation with the Cabinet Member for
housing delivery and homes to spend the match funding of £1m
HRA funding and £1m Affordable Housing Commuted sums, within
the maximum budget envelopes outlined in this report, noting the
associated Procurement and Legal comment.
- Noted the total capital cost
requirement for the Resonance and HRA Acquisitions bids which is
£2m.
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19. |
PFI Benchmarking outcome for Bristol Schools PDF 594 KB
Additional documents:
Decision:
Cabinet
- Noted the outcomes of soft services
benchmarking exercises undertaken on the Bristol Schools Ltd PFI
contracts.
- Authorised the Director of Finance,
in consultation with the Deputy Mayor and Cabinet member for
Finance, Governance & Performance to accept, subject to
complying with obligations in the Academy agreements, the proposal
to reduce the annual unitary charge by £98kpa, (1.07% of the
total contract value of £9,142,964.55 for 2021/22, which is
subject to RPIX) (a whole life contract saving of
£1,010,243.56 (subject to RPIX), and instruct the necessary
financial adjustments to bring into effect all associated
savings.
- Noted that the Director of Finance,
in consultation with the Deputy Mayor and Cabinet member for
Finance, Governance & Performance, will progress further
initiatives with the SPV which give rise to net savings to the
Council and/or Schools thereby further reducing the PFI
affordability gap, and where necessary seek approval from
Cabinet.
- Authorised the Director of Finance,
in consultation with the Director of Legal and Democratic Services
to negotiate, agree and enter into all necessary documents to give
effect to recommendation 2.
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20. |
SLM Leisure Contract and Financial Assistance PDF 675 KB
Additional documents:
Decision:
Cabinet
- Subject to approval of the claimed
costs by the Chief Finance Officer, agreed to provide financial
assistance to meet the forecast net pressure of c.£486,876
i.e. the forecast deficit of c.£981,035 for the period 1st
April 2021 – 31st March 2022, offset by c.£494,159 of
National Leisure Recovery Fund grant money.
- Subject to approval of the claimed
costs by the Chief Finance Officer, agreed to provide financial
assistance of c.£494,159 from the National Leisure Recovery
Fund money.
- Authorised the Executive Director
People in consultation with the Executive Member for Finance and
the Chief Finance Officer to negotiate and approve the relevant
financial adjustments required under the noncontractual zero
deficit methodology and the conclusion of the contract variation
necessary to achieve this as part of the Change of Law
provisions.
- Noted that the Executive Director
People in consultation with the Executive Member for Finance will
develop the leisure investment strategy for approval by Cabinet and
prepare for a future leisure procurement exercise.
- Authorised the Executive Director
People in consultation with the Executive Member for Finance to
negotiate and approve any contract extension reasonably necessary
to facilitate this and achieve best value.
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21. |
Corporate Risk Management report PDF 559 KB
Additional documents:
Decision:
Cabinet noted the report and progress on
embedding Risk Management arrangements within the Council.
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22. |
Citizen Assembly Recommendations PDF 554 KB
Additional documents:
Decision:
Cabinet noted:
- The formal handover of the report of
the citizens’ assembly’s recommendations and proposed
actions.
- The Citizens’ Assembly report
is being considered as part of the evidence base for the
Council’s update of its medium-term Corporate Strategy.
- The report of the Citizens’
Assembly’s recommendations and proposed actions will be
shared with the One City Economy Board and other One City Boards
for consideration to inform the city’s economic recovery and
renewal strategy and in preparing the 2022 refresh of the One City
Plan (publication planned in March 2022)
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23. |
Report of Monitoring Officer: Local Government & Social Care Ombudsman Public Report PDF 614 KB
Additional documents:
Decision:
Cabinet considered the Public Report of the
Local Government & Social Care Ombudsman and endorsed the
actions taken to implement the recommendations in the Public
Report.
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