Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 5 October 2021

 Cabinet is 12 noon on Monday 4 October 2021. These should be sent, in writing or by e-mail to: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 5 October 2021 Cabinet is 5.00 pm on Wednesday 29 September 2021. These should be sent, in writing or by e-mail to:

democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet:

1. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit a bid, secure, draw down and spend up to £7.853m of WECA funding to progress priority projects, including the Southern Gateway and Northern Entrance projects and strategic land acquisitions in accordance with WECA approvals.
2. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor, Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to submit bids for, and negotiate the acquisition of strategic sites and premises in Temple Quarter and St Philips Marsh in accordance with any WECA approved funding currently estimated at between £20-30m.
3. Authorised the Executive Director of Growth and Regeneration, in consultation with the Mayor, Deputy Mayor-Finance Governance and Performance, the S.151 Officer, and Director of Legal Services to accept and spend the grant secured from WECA of up to £32m including procuring and awarding all contracts (including any over £500k) required to undertake and complete the Temple Island enabling works.
4. Noted and endorses the position regarding the proposed engagement in relation to the Draft Temple Quarter and St Philip’s Marsh Development Framework and the preparation of a Development Brief for Mead Street.
5. Authorised the Executive Director of Growth and Regeneration to progress to commission a City-Wide Employment Land Strategy to support businesses impacted by regeneration in the City in accordance with procurement rules.
6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Mayor to implement proposals for detailed engagement and consultation for the Temple Quarter Development Framework as set out in the report.
7. Noted the position regarding progress with agreeing the final schedule of Enabling Works at Temple Island and progress with implementation of these works.

Cabinet

1. Noted the HNIP offer of £1.8m for the Temple scheme
2. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP grant of £1.35m in respect of the Bedminster scheme (including approval of grant conditions).
3. Approved the allocation of a further £0.76m borrowing (to add to the £4.9m approved in March 2020) for the next phases of the Bristol heat networks (namely Bedminster).
4. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to accept and spend the HNIP loan of £3.27m as a replacement for allocated Public Works Loan Board (PWLB) funding as an alternative funding mechanism only if this provided more beneficial terms than using PWLB.
5. Authorised the Executive Director for Growth and Regeneration to:
   1. Enter contractual arrangements with Wessex Water (Bedminster network) and subject to these, progress the sewer heat or alternative air or ground source heat pump energy centre solution
   2. Enter into connection agreements and supply agreements, if required, prior to transfer of the network to Bristol Heat Networks Ltd or City Leap
   3. Apply for the appropriate permissions and licences as required to progress the next phase of the heat networks (including Energy Centre planning permissions)
6. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, to procure and enter contracts for delivery of all goods, works and services (including associated operation and maintenance contracts) as required to deliver the work to the value of £11.64m as outlined in the report.
7. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste, the Cabinet Member for Finance, Governance and Performance and the s151 Officer, to apply for any further related funding that maybe above the key decision threshold but is in line with the development of these networks, for example the Public Sector Decarbonisation Scheme and the Green Heat Networks Fund.

Cabinet:

1. Approved the Strategic Corridors Programme.
2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member Transport, to take all steps required to accept and spend the WECA funding to develop Business Cases for the Strategic Corridors Programme, including procuring and awarding appropriate contracts, to an expenditure limit of £3.5m.

Cabinet:

1. Noted the Alternative Learning Provision commissioning strategy 2022-2027.
2. Authorised Executive Director – People in consultation with Cabinet Member for Families, Education and Women to procure and award the contract(s) necessary for the implementation of a framework for Alternative Learning Provision, from 1st September 2022 for 5 years + 1 at a cost of £2.75m per year in-line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
3. Authorised Executive Director - People to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report, including through any block purchasing arrangements.
4. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these are not yet fully defined in this report, or if changes to procurement routes are subsequently required.

Cabinet:

1. Approved the recommissioning of the whole Short Breaks contracts (including universal, targeted and specialist Short Break services) for three years (with 2 additional 1 year options) at a cost of £3,345,936 per annum.
2. Approved the extension of the targeted Short Breaks contracts up to October 2023 at a cost of up to £779,243.
3. Authorised the Executive Director People in consultation with the Mayor to take all steps required to extend the current contracts and procure and award the recommissioned Short Breaks contracts.

Cabinet:

1. Authorised the Executive Director of Adult Social Care in consultation with the Cabinet Member Adult Social Care to invoke the extension of the Home Improvement Agency contract for 2 years until 31/03/2024 at a cost of up to £887,419 per year.

Cabinet:

1. Approved Bristol City Council agreeing and entering into the Memorandum of Understanding (October 2021 to March 2022) for the Healthier Together Partnership for Bristol, North Somerset and South Gloucestershire attached at Appendix A of the report.
2. Authorised the Chief Executive in consultation with the Cabinet Member for Adult Social Care to oversee and agree any minor amendments to the Memorandum of Understanding as required.
3. Noted that the final version of the Memorandum of Understanding will be brought back to Cabinet for information

Cabinet

1)      Approved the Bristol City Council Modern Slavery Transparency Statement 2021/2022.

2)      Noted the Statement will be reviewed on an annual basis and will be published.

3)      Noted the Statement will be taken to Full Council for information.

4)      Endorsed the adoption of Crown Commercial Services' Modern Slavery Assessment Tool as the preferred method of evaluating any risks in the Councils’ supply chain as outlined in this report.

Cabinet:

1.      Approved the direct award contract to Red Snapper Group until 31 March 2022 at an additional cost of £304,000, which would take the total contract value including the extension to £803,000.

2.      Authorised the Executive Director for People in consultation with the Cabinet Member and Deputy Mayor - Communities, Equalities and Public Health to take all steps required to direct award the contract in line with the procurement routes and maximum budget envelopes outlined in this report noting the associated Procurement and Legal commentaries.

Cabinet:

1. Noted the work carried out to date with the installation of EV charge points, the introduction of electric and CAZ compliant vehicles, and the progress towards acquiring new low emissions vehicles.
2. Noted the ongoing commitment to reduce fossil fuel vehicles and usage.
3. Approved the re-procurement of the Supply and Delivery of Bulk Fuel contract for 3 years with the option to extend for up to 2 years at a cost of up to £3m.
4. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to procure and award the contract necessary for the supply and delivery of fuel, in line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Procurement and Legal commentaries.
5. Authorised the Director: Workforce and Change in consultation with the Cabinet Member: Deputy Mayor and Cabinet Member for Finance, Governance and Performance to invoke any subsequent extensions/variations specifically defined in the contract being awarded, up to the maximum budget envelope outlined in this report.

Cabinet:

1. Approved the establishment of central Translation and Interpreting Service contract for 5 years at a cost of up to £1.5m.
2. Authorised the Executive Director: Resources in consultation with Cabinet Member Deputy Mayor – Finance, Governance and Performance to take all steps required for the implementation of the service, in line with the procurement routes and maximum budget enveloped outlined in this report.

Cabinet

1. Approved the Data, Insight and Information strategy as set out at Appendix A.
2. Authorised the Executive Director Resources to take all steps required to procure and award a contract for a data and insights delivery partner, at an additional cost of up to £400,000 for a maximum further term of 18 months, to deliver the programme of work as identified in this report.
3. Authorised the Director Policy, Strategy and Partnerships to amend the Data and Insight programme of work through the Data, Insights and Analytics Board, within the budget envelope approved within this report and in accordance with the decision pathway process.

Cabinet approved:

1. Delegation to the Director - Economy of Place to submit a £1.1m bid to the Museum Estate and Development Fund as noted in Section 6 of Appendix A, subject to a report being brought to Cabinet for approval to accept and spend any funding awarded.
2. Acceptance and inclusion in the 21/22 budget of £0.289m for August and September allocations of the Local Authority Practical Support for Self-Isolation grant as set out in Appendix A section 6.2
3. Re-profiling of up to £76m slippage across the Capital Programme into future years as outlined in Appendix B2.
4. To approve drawn down of £30,000 from the Capital Investment reserve for a feasibility study by City Funds to explore a sustainable place making investment model for Bristol.

Cabinet noted:

1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
2. The significant risks within service areas of non-COVID-19 related overspend on General fund services, an overall forecast breakeven position for 21/22 at P05 and that it is expected that the risk of overspend will be managed through management actions /mitigations through the rest of the financial year.
3. Forecasts underspend of £0.6m within the Housing Revenue Account.
4. A forecast in-year deficit of £13.96m and a total £23.96m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
5. A breakeven position on Public Health services.
6. A forecast £76.1m underspend against the approved Capital Programme.

Cabinet:

1. Noted the report which outlines our current Channel Panel Assurance Statement which was submitted to the Home Office in April 2021.

Cabinet noted the report and measures underway to improve future performance.