Agenda and decisions

Cabinet - Tuesday, 2nd November, 2021 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Corrina Haskins 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum pdf icon PDF 402 KB

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 2 November

Cabinet is 12 noon on Monday 1 November 2021. These should be sent, in writing or by e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 2 November Cabinet is 5.00 pm on Wednesday 27 October. (5.00 pm on Thursday 28 October in relation to any items published “to follow”)  These should be sent by e-mail to:

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

Additional documents:

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission pdf icon PDF 383 KB

Additional documents:

7.

Chair's Business

To note any announcements from the Chair

8.

WE WORK for Everyone Project Contract Award pdf icon PDF 541 KB

Additional documents:

Decision:

Cabinet authorised the Executive Director - People in consultation with the Cabinet Member for Adult Social Care and Integrated Care Systems to take all steps required to spend the remaining value of £1,682.302 as outlined in this report including procuring and awarding contracts (including any which may be over £500k) for the implementation of the WE WORK for Everyone Project.

 

9.

Recommissioning of Carers Support Services pdf icon PDF 558 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the recommissioning of new Carers Support service contract(s) on behalf of Bristol City Council and BNSSG Clinical Commissioning Group, for 3 years plus 2 from 1st July 2022 at a cost of up to £2,436,425.
  2. Authorised the Executive Director – People in consultation with the Cabinet Member Adult Social Care and Integrated Care System to take all steps required to procure and award the contract(s), in line with the procurement routes and maximum budget envelopes outlined in this report.
  3. Authorised the Executive Director – People in consultation with the Cabinet Member Adult Social Care and Integrated Care System to invoke any subsequent extensions / variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.
  4. Authorised the Executive Director – People in consultation with the Cabinet Member Adult Social Care and Integrated Care System to authorise any contract value increase between 10-50% over the life of the contract up to £1,218,213 subject to availability of funding.

 

10.

Medium Term Financial Plan/Capital Strategy pdf icon PDF 661 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the outlook and projections within the 5-year Medium Term Financial Plan and Capital Strategy.
  2. Noted the strategic planning approach taken.
  3. Noted the Reserve Policy.
  4. Recommended the Medium -Term Financial Plan for the period 2022/23 to 2026/27 to Full Council for approval.
  5. Recommended the Capital Strategy for the period 2022/23 to 2031/32 to Full Council for approval.
  6. Delegated authority to Director of Finance in consultation with Deputy Mayor, Cabinet member for Finance, Governance, Property and Culture to make any technical changes following the Spending Review 2021.

 

11.

Corporate Strategy 2022 - 2027 pdf icon PDF 557 KB

Additional documents:

Decision:

Cabinet approved the updated final draft Corporate Strategy 2022 – 2027 and recommended for approval by Full Council.

12.

Council Tax Reduction Scheme pdf icon PDF 835 KB

Additional documents:

Decision:

That Cabinet approved the Council Tax Reduction Scheme 2022/23.

 

13.

Budget Monitoring Outturn Report P6 pdf icon PDF 598 KB

Additional documents:

Decision:

Cabinet approved:

  1. Green Homes Grant Local Authority Delivery (LAD) - Phase 1b extension request to approve the grant award and make necessary changes to the Council’s budget. (See P06 Appendix A section 7.1.3).
  2. Cabinet noted the allocation of £2.681m from Bristol S256 funds (currently held in Reserves) regarding the BNSSG Healthier Together Single System Plan. (See P06 Appendix A i-viii) and delegated authority to the Director of People to progress the projects in line with the scheme of delegations.
  3. The Revised Capital Programme Budget of £271.5m. (P06 Appendix B1).

Cabinet notes:

  1. Risks associated with the forecast outturn and the long-term financial impact on the Council as a result of COVID-19 pandemic.
  2. The risks within service areas of non-COVID-19 related overspend on General fund services, an overall forecast breakeven position for 21/22 at P06 and that it is expected that the risk of overspend will be managed through management actions /mitigations through the rest of the financial year.
  3. The update on Adult Social Care (ASC) Emergency COVID-19 Funding, Infection Control Grant Rounds 1 and 2, Rapid Testing and Workforce Capacity Funding (see Appendix A ix)
  4. A forecast underspend of £1.0m within the Housing Revenue Account.
  5. A forecast in-year deficit of £14.6m and a total £24.6m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
  6. A breakeven position on Public Health services.
  7. A forecast £8.2m underspend against the approved Capital Programme’s Revised Budget.
  8. That the Council has submitted an Expression of Interest for the Active Travel Social Prescribing Pilot. (See P06 Appendix section 7.1.2)
  9. An OED was also taken to approve spend of up to £0.35m (DWP Household Support Fund) to provide targeted support for 2 – 16+ year olds who receive Free School Meals and/or Pupil Premium over October half term.

 

14.

Request to tender Bristol City Council Casualty, Property and Additional Covers Insurance pdf icon PDF 532 KB

Additional documents:

Decision:

Cabinet:

  1. Approved the procurement of a new contract for Property, Casualty and Additional Cover Insurances for a term of 3 years with an option to extend for a further period of 2 years for an estimated value of £15m (over the maximum 5 year period).
  2. Authorised the Director for Finance in consultation Deputy Mayor for Finance Governance and Performance to take all necessary steps to procure and award the contract and invoke any extensions as set out in this report.

 

15.

Supported Family Framework and Contracts Extension pdf icon PDF 634 KB

Additional documents:

Decision:

Cabinet

  1. Authorised the Executive Director - Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to extend the open framework and the existing contract for 4 years from 1st April 2022 at a cost of £1,140k.
  2. Authorised the Executive Director - Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to award contracts for additional 100 units of accommodation via the open framework at a cost of £1,240k in line with the procurement routes and maximum budget envelope outlined in this report.

 

16.

Gambling Act Policy Review pdf icon PDF 561 KB

Additional documents:

Decision:

Cabinet approved the proposed Gambling Policy attached as appendix A to the report, to go forward to Full Council on 7 December 2021 for approval and adoption.

 

17.

Purchase of iPoint Ticket Machines pdf icon PDF 543 KB

Additional documents:

Decision:

Cabinet:

  1. Authorised the Executive Director for Growth and Regeneration in consultation with the Cabinet Member for Transport, to vary the iPoint contract as outlined in this report and procure 14 additional iPoints on behalf of South Gloucestershire Council at a cost of £836,500.
  2. Noted the cost of the works and future maintenance costs will be covered by South Gloucestershire Council and the net cost to Bristol City Council will be nil.

 

18.

Carbon Reduction Projects pdf icon PDF 692 KB

Additional documents:

19.

APR15 Ambition Community Energy Wind turbine pdf icon PDF 573 KB

Additional documents:

Decision:

That Cabinet approved the grant of a 30-year lease to Ambition Community Energy (25 years operational lease, 5 years for implementation/decommissioning) to enable the development of a Wind Turbine on land at Severn Road in Avonmouth and recognises that terms of this lease will be at an undervalue as set out in the valuation report.

 

20.

Bedminster Green Framework Area pdf icon PDF 740 KB

Additional documents:

Decision:

Cabinet:

  1. Noted the recommendations within the Strategic Transport Assessment and that these recommendations have informed the strategic highway works detailed design.
  2. Approved the detailed project proposals for the Bedminster Green strategic highway works (including public realm) and river restoration and flood alleviation works as set out within Appendix A.
  3. Approved prioritising Bedminster Green infrastructure projects for City Region Sustainable Transport Settlement funding.
  4. Authorised the Executive Director Growth and Regeneration, in consultation with the Mayor, Deputy Mayor and S151 Officer to take all steps required to bid for and accept any funding award and enter into funding agreements to deliver the strategic highway works (including public realm), river restoration and flood alleviation works and land acquisition that will be sought from i) the City Region Sustainable Transport Settlement up to £13.5m; and / or ii) Heritage Lottery Funding, up to £250,000.
  1. Authorised the Executive Director Growth and Regeneration, in consultation with the Mayor, Deputy Mayor and S151 Officer to secure, draw down and spend: i) City Region Sustainable Transport Settlement up to £13.5m; and ii) Strategic CIL up to £6m (as previously approved in principle by Cabinet 2019) to deliver strategic highway works (including public realm), river restoration infrastructure works, contribution to Victoria Park improvements, support to co-ordinate development delivery and maximise the benefits of growth as detailed in this report.
  2. Noted up to £6m Strategic CIL could be used as match funding towards the City Region Sustainable Transport Settlement should Bristol City Council be successful in securing this funding.
  3. Noted that should the City Region Sustainable Transport Settlement funding not be allocated to this project for any reason, a report will be brought back to Cabinet identify alternative delivery and funding options to ensure the Vision set out in the Bedminster Green Framework can be realised.
  4. Authorised the Executive Director Growth and Regeneration, in consultation with the Mayor, to procure all necessary contracts (for goods, works or services) to deliver the strategic highway works (including public realm), river restoration and flood alleviation works and new parks building in Victoria Park (within the specified funding envelope), including awarding any contracts which exceed the key decision threshold.
  5. Noted that BCC have entered into a Development Agreement with Dandara on Plot 5, and subject to Dandara meeting the conditions set out within this agreement, the land will be disposed of to Dandara on commercial terms.
  6. Noted that a multi-storey car park must be constructed on Plot 4b to satisfy conditions as set out in the Development Agreement between the Council and Dandara.
  7. Authorised the Executive Director Growth and Regeneration to conclude any further contracts required to secure delivery of the multi-storey car park and to approve any procurement requirements needed to authorise any further contract with Dandara.
  8. Approved the acquisition of the land to the north of Plot 3 as identified on plan at Appendix I to enable river restoration works, subject to securing a financial contribution from the current landowner towards the costs of repairs to the structure of the riverbank infrastructure.  ...  view the full decision text for item 20.

21.

Confidential legal report

Decision:

That Cabinet approved the recommendations as set out in the confidential report.

22.

Director of Public Health Annual Report 20-21 pdf icon PDF 527 KB

Additional documents:

Decision:

Cabinet noted the contents of the Annual Report of the Director for Public Health 2020-21.