Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 8 February Cabinet is 12 noon on Monday 7 February. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 8 February Cabinet is 5.00 pm on Wednesday 2 February. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

To Follow

Cabinet Approved:

1. The acceptance and adjustment to the Council budget for the following grants as outlined in Appendix A Section 9:
   1. Protect and Vaccinate Funding - £0.914m
   2. Adult Social Care Omicron Support Grant - £0.507m
2. That unless by exception, the next financial update to Cabinet will be the end of year Outturn Report (i.e. to not report the P10m position)

Cabinet noted:

3. The forecasted overspend position of £0.2m within the General Fund.
4. The General Fund risks within service areas of non-COVID-19 related overspend on services which continue to be managed via management actions /mitigations within the financial year.
5. The ongoing risks associated with the forecast outturn and the long-term financial impact on the Council as a result of the COVID-19 pandemic.
6. A forecast underspend of £2.06m within the Housing Revenue Account.
7. A forecast in-year deficit of £16.7m and a total £26.7m carried forward deficit in the ring-fenced Dedicated Schools Account (DSG).
8. A breakeven position on Public Health services.
9. A forecast £2.9m underspend against the latest approved Capital Programme’s Budget.
10. The allocation of grant income from Homes England in relation to the Affordable Homes Programme 2021- 2026 for the shared ownership units at Airport Rd development (£480,000) and for Cedar House Social rented units (£1,750,000) that have been accepted under delegated authority.

Cabinet:

1. Approved the Sustainable Procurement policy statement at Appendix A of the report.
2. Endorsed the “master toolkit” of environmental requirements for tenders as set out in Appendix A of the report.
3. Noted the Good Food and Catering Procurement Policy will be incorporated into the Sustainable Procurement policy within the 6 month review period outlined.

Cabinet

1. Authorised the Director of Legal and Democratic Services to accept capital contributions from partner local authorities and take all steps required to extend the Flax Bourton mortuary body storage area as outlined in this report (including procuring and awarding contracts which may be above the key decision threshold) at a cost of £1.254m.

Cabinet:

1. Noted the report on the outcome of the public consultation on leisure facility investment for Bristol.
2. Approved the Leisure Facilities Investment Strategy and the council’s current investment contribution of up to £8m and the Active Communities Leisure Services Procurement Strategy.
3. Noted that authority was given in March 2020 Cabinet to the Executive Director People in consultation with the Mayor, to take all steps necessary to competitively procure and award a new leisure management contract to a multi-site trust or hybrid trust and applies to the Investment Strategy, Procurement Strategy and funding envelope set out in this report.
4. Noted that approval to negotiate a contract extension for the current leisure services delivery with SLM was provided at June Cabinet 2021.
5. Approved the removal of Kingsdown Sports Centre from the council’s leisure services contract portfolio before the beginning of the future leisure services contract.
6. Authorised the Executive Director People, in consultation with the Mayor, to take all steps necessary to find an alternative operator for Kingsdown Sports Centre and to enter a commercial lease and related documents to achieve this.

7. Noted that an expression of interest has been received in relation to a community asset transfer of Jubilee Pool, which will be considered by the CAT Group in due course.
8. Noted that the council is negotiating a 6-month extension of the Jubilee Pool leisure contract on its current terms to allow time for any potential CAT process to be completed at no cost to Bristol City Council.
9. Agreed that if a Community asset transfer for Jubilee Pool does not proceed, Jubilee Pool will close and be removed from the leisure services portfolio by 30 September 2022 (the expiry date for the extended contract).

Cabinet:

1. Approved the use of £4m capital funds for the Community Resilience Fund to be spent over three years from 1st April 2023 – 31st March 2026 to support the recovery and sustainability of the community and voluntary sector as outlined in the report.
2. Approved a reserve of up to £600k from 20/21 in accordance with the Cabinet decision on 25th February 2021 to allocate up to £600,000 per annum (£2.4m over 4 years) to support the recovery of the community and voluntary sector.
3. Authorised the Executive Director for People in consultation with Cabinet Member for Communities (Public Health, Libraries, Parks), Events and Equalities Communities, to spend the funding to award grants necessary for the implementation of the Community Resilience Fund as outlined in this report.

Cabinet:

1. Authorised the Executive Director of Growth and Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to spend the DLUHC funding of up to £914,198 including procuring and awarding any contract(s) necessary for the continued implementation of the Protect and Vaccinate programme, in-line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Legal commentary.
2. Authorised Executive Director of Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.
3. Noted the partial use of the funding to award a contract to Arnos Manor Hotel to a value of £129,000 on 4 January 2022 following an Officer Executive Decision by the Chief Executive on 30 December 2021 in order to urgently commence delivery of this project.
4. Authorised the Executive Director of the People Directorate, in consultation with the Cabinet Member for Public Health and Communities to accept the Vaccinate funding of £104,719 and ensure that funding received is spent in accordance with the funding agreement and within the Council’s scheme of delegation.

Cabinet:

1. Approved the Project 1000: Affordable Housing Delivery Plan 2022-25 as set out in Appendix A1, and endorse the approach being taken.
2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homes, subject to securing the necessary funding (from whatever source), to take all necessary steps to implement the various workstreams of Project 1000 as detailed in the AHDP, including procuring all necessary goods, services and works contracts, and other agreements, and agreeing terms for any relevant property disposals or acquisitions, notwithstanding that any of these may (whether by value or otherwise) comprise a key decision.
3. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homes, to develop and thereafter review and implement a revised Affordable Housing Funding Policy 2022-25 (AHFP) in accordance with the principles set out in Appendix A2.
4. Authorised the Executive Director Growth and Regeneration, in consultation with the S151 Officer, to secure and utilise funding to support the AHDP and the AHFP, including authority to agree the terms of any grants (including those in excess of £500k).

Cabinet

1. Noted the submission of a Public Sector Decarbonisation Scheme bid to central government for £615k on 6 November 2021 using the exceptional approval process.
2. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste and the Chief Finance Officer to enter into the grant agreement, if successful, for Phase 3 Public Sector Decarbonisation scheme funding of £615k for Blaise and Dean Field Study Centre, as outlined in this report.
3. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste and the Chief Finance Officer to, if successful, spend (including procuring and awarding contracts) Phase 3 Public Sector Decarbonisation scheme funding of £615k for Blaise and Dean Field Study Centre, as outlined in this report, subject to approval of 21/22 Building Practice Capital Programme which is to include £585k match funding.

Cabinet:

1. Approved the submission of the ‘development stage’ grant application to the National Lottery Heritage Fund for the restoration of Stoke Park.
2. Approved £93k match funding from the Stoke Park dowry to support the ‘development stage bid’ bid for £478k.
3. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Public Health, Communities and Bristol City One to spend the funding (including procuring and awarding contracts) as outlined in this report.

That Cabinet

Authorised the Executive Director – Growth and Regeneration in consultation with Cabinet Member – for Public Health, Communities and Bristol One City, and the S151 Officer to take all steps required to procure and award the contract(s) necessary for the implementation of the DPS contracts for Children’s Play Facilities and Natural Stone Walls at a total cost of up to £6m over 4 years, in-line with the procurement routes and maximum budget envelopes outlined in the report.

Cabinet:

1. Noted the development of a Bristol Tree Strategy and Tree Planting Plan as outlined in this report.
2. Noted the use of the Ecological Emergency Reserve to deliver an enhanced tree planting programme for 2022/23.

Cabinet noted the outcomes in this report:

•       Increased engagement of cities in the future COP process tackling climate change

•       Increased momentum on financing net zero projects in cities

•       Strengthened profile and reputation as a leader on ambition and action for tackling the climate and ecological emergencies

•       Increased focus on a socially just and green transition

•       Increased public and business engagement on tacking climate and nature recovery action.