Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 10^th May 2022.

 Cabinet is 12 noon on Monday 9^th May. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 10^th May 2022 Cabinet is 5.00 pm on Wednesday 4^th May. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question.

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

That Cabinet:

1. Approved the closure of the South Bristol Rehab Centre;
2. Authorised the Executive Director: People, in conjunction with the Cabinet Member for Adult Social Care and Integrated Care System, to take all steps required to implement the closure.

That Cabinet:

1. Approved the proposed approach to reprocurement of sexual health services for Bristol, North Somerset and South Gloucestershire, with Bristol City Council as lead commissioner.
2. Authorised the Executive Director for People, in consultation with the Cabinet Member with responsibility for Public Health and Communities to procure and award the contract(s) (including any over £500k) necessary for the implementation of BNSSG Sexual Health Services from 1st April 2024, noting the associated Legal commentary.
3. Authorised the Executive Director for People, in consultation with the Cabinet Member with responsibility for Public Health and Communities City to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded as outlined in this report.
4. Authorised the Executive Director, People in consultation with the Section 151 Officer and Deputy Mayor with responsibility for Public Health and Communities to agree with the provider and commissioning partners the duration of the new contract, budget envelope and financial contributions in relation to the contract(s) to reflect Bristol’s contribution, noting the budget envelope for the new service will be determined based upon an assessment of need and associated costs and affordability of meeting this need.
5. Authorised the Head of Strategic Procurement & Supplier Relations to approve appropriate procurement routes to market where these were not yet fully defined in the report, or if changes to procurement routes were subsequently required.
6. Noted that a report would be brought back to Cabinet to note the outcome of recommendation 4.

That Cabinet:

1. Authorised the Executive Director, People in consultation with the Cabinet Member for Public Health and Communities to procure and award a contract to deliver a Drug Safety Checking facility in Bristol for 12 months at a cost of £40000 funded from the Public Health grant.

That Cabinet:

1. Authorised the Executive Director of Growth and Regeneration in consultation with Cabinet Member Public Health and Communities to take all steps required to procure and award a new book supply contract (including individual contracts above £500k) from October 2022 for 3 years +1+1 at a total cost of up to £2,100,000.
2. Authorised the Executive Director of Growth and Regeneration in consultation with Cabinet Member Public Health and Communities to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in the report.

That Cabinet:

1. Approved the full closure of Gaol Ferry Footbridge to undertake structural and safety works from June 2022 and the associated mitigation and measures as outlined in the report.
2. Authorised the Executive Director, Growth and Regeneration in consultation with the Cabinet Member for Transport to take all steps necessary to procure and award contracts (including any over £500K), up to the cost of £1.0 million on the refurbishment of Gaol Ferry Footbridge subject to confirmation of funding as outlined in the report.

That Cabinet:

1. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to extend the Restaurant Associates Bristol Museums Events & Catering contract for a period of 12 months from October 2022 to September 2023.
2. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to take all steps required to procure and award the Events & Conferencing Contract for October 2023 – September 2028 with a value of circa £3m (including any individual contracts over £500k) in-line with the procurement routes outlined in the report and the associated legal commentary.

That Cabinet:

1. Authorised the Director: Legal and Democratic Services, in consultation with the Cabinet Member for City Economy, Finance and Performance to take all steps required to procure and award the contract(s) (including any individual contracts over £500k) necessary for the implementation of specialist laboratory analysis services as outlined in the report for 3+1+1 years at a cost of up to £1.6m in-line with the procurement routes and maximum budget envelopes outlined in the report, noting the associated Legal commentary.

That Cabinet:

1.         Noted the regeneration plans for Lockleaze and the efforts made to acquire by agreement the Gainsborough Public House and 16 Branwhite Close sites.

2.         Authorised the Executive Director Growth and Regeneration in consultation with the Deputy Mayor for Finance Governance and performance, in the event that it does not prove possible to acquire the Gainsborough Public House and 16 Branwhite Close (the properties) by negotiated agreement, to:

i.   make and progress CPO’s under s226(1)(a) of the Town and Country Planning Act 1990 for the properties – shown edged red on the plan attached at Appendix A; and

ii. take all steps necessary to progress the CPO’s and to secure their confirmation to include defending any objections at a public inquiry.

3.    Noted the Director of Legal Democratic Service will where relevant negotiate and settle the payment of compensation within the approved budget envelope to secure the acquisition of the properties for comprehensive redevelopment of the Branwhite Development Site.

That Cabinet:

1. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor – Finance, Governance and Performance to extend the Provision of IT Services contract with Bristol IT Company Ltd for a period of 12 months from July 2022 - June 2023 at a cost of £163k + VAT with a change of scope to provide services for both the main site and the expansion site at Hawkfield Business Park.
2. Authorised the Executive Director for Growth & Regeneration in consultation with the Deputy Mayor -Finance, Governance and Performance to take all steps required to procure and award the TBYS Provision of IT Services contract (including any individual contracts over £500k) from July 2023 with a contract term of 5+2+1 years at a cost of up to £1.4m in-line with the procurement routes and maximum budget envelope outlined in the report.

1. Noted the urgent key decision taken by the Executive Director Growth and Regeneration on 31 March 2022 to:

a) procure an 18-month flexible electricity contract via a compliant public sector framework (LASER) covering streetlights and supplies to smaller buildings (called “non-half-hourly”) at a cost of £12m and

b) extend the half hourly buildings contract to cover the transition to new arrangement by two months at a cost of £1.5m.

2. Noted that the Energy Service will tender for Sleeving for the council’s larger buildings, in line with previously delegated authority given by Cabinet in February 2021.

To note an urgent key decision taken on 29 March 2022 to spend £660k, in respect of Free School Meals food vouchers for Easter school holidays, in advance of the extended allocation of the Department for Work and Pensions (DWP) £4m Hardship Support Fund.

1. Noted the current strategic risks and mitigating actions being taken to reduce to within tolerance.

That Cabinet

1.    Noted the Discretionary Fund Policy (Council Tax Energy Rebate) which will support energy bill payers in Bands E-H who are in need, as well as those living in Bands A-D who are not eligible for the Council Tax Rebate scheme.

2.    Noted that in line with the previously approved delegations the budget will be amended by £27.202m for the mandatory scheme and by £961,200 for the discretionary scheme.

3.    Noted the allocations of Business Support Grants that have been received over the past year and payments of these to businesses.

4.    Noted the summary of expenditure on Business Improvement Districts (BID’s) from April 2021 to March 2022.