Agenda and decisions

Tuesday, 19th September, 2017 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ruth Quantock 

Link: Click here for video

No. Item


Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.


Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.


If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).



Public Forum

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.


Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.


• One statement per member of the public and one statement per member of council shall be admissible.


• A maximum of one minute shall be allowed to present each petition and statement.


• The deadline for receipt of petitions and statements for the 19 September Cabinet is 12 noon on Monday 18 September. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green,Bristol, BS1 5TR




Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.


• Questions must identify the member of the Cabinet to whom they are put.


• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.


• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.


• The deadline for receipt of questions for the 19 September Cabinet is 5.00 pm on Wednesday 13 September. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail:



When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question




Apologies for Absence


Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)


None at time of publication




Reports from scrutiny commission pdf icon PDF 224 KB

           An overview of the School Admission Arrangements in Bristol - Conclusions of the People Scrutiny Commission



Approved the recommendations as set out in the report as follows:


Recommendation 1.  Strengthen Bristol City Council’s oversight of Admissions through an Annual update:


a.       Scrutiny to review school admissions information annually and submit a report which tracks the inquiry day recommendations, to the Executive Board. 

b.       It is recommended that the update is presented to scrutiny in late May/early June so observations can be included in the comments section of the Office of the Schools Adjudicator (OSA) annual report.

c.        An annual meeting with key school representatives and the Council should be set up to review the annual report.

d.       The report should include information on the percentage pupil premium intake in each Bristol school to present to schools for consideration.  The Local Authority should work with Heads & Principals to prioritise pupils eligible for Pupil Premium in their admissions policies.


Recommendation 2.  that the Mayor:


a.       meets with Principals and Chairs of Academy Boards, that have a catchment area that extends beyond Bristol, to discuss increasing the percentage of places reserved for Bristol pupils

b.       requires all new or expanding schools, which receive capital investment from Bristol City Council, to prioritise Bristol pupils as part of their admission criteria.



Recommendation 3.  Officers to work with Councillors and community groups to strengthen advice and support available for parents on admissions processes, building on the successful Health Champions model in Public Health (Appendix 1 provides an outline of Health Champions).  Councillors should actively encourage parents / carers to use all three of their preference choices and include a local school.





Chair's Business

To note any announcements from the Chair


Unlocking our Sound Heritage: A national partnership project led by the British Library’s ‘Save Our Sounds’ initiative pdf icon PDF 117 KB


Authorised the Head of Culture in consultation with legal colleagues to sign the agreement for the external funding and to deliver the project in accordance with the agreement.



Real Lettings Proposal – Scheme Extension pdf icon PDF 109 KB

Additional documents:


1)     Agreed to make a second investment of £5m into NHPF with the £5m coming from the housing capital programme.


2)     Agreed that part of the Flexible Homelessness Support Grant allocated to BCC in 17/18 be used to fund the net cost in year 1 of the scheme.


3)     Agreed to enter in to a nomination agreement with St Mungo’s for the delivery of 90 additional placements in Real Lettings at a cost of £2,700 per placement


Item under APR15 ERDF Enterprise Support Scheme – Enterprising West of England pdf icon PDF 78 KB

Additional documents:


1) Agreed that the Strategic Director for Resources endorse the Consortium Partners Agreement for the Enterprising West of England programme (already in delivery) to provide advice and support to start up and early stage businesses generating economic value and jobs in City of Bristol and West of England.


2) Agreed commitment of £300k revenue over 3 years from the Economic Development Enterprise Projects cost centre commencing in 2017/18 and approved a further £52k of match funding in kind (staff salary match).


3) Agreed management by the Council of related income streams for the programme comprising EU-ERDF grant and match funding contributions from South Gloucestershire Council and Bath & North East Somerset Council totalling £369,500 over 3 years and its payment to delivery partners and contractors, subject to their achievement of ERDF outputs validated by DCLG.


Item under APR16 - Leasing out of offices at 100 Temple Street pdf icon PDF 89 KB

Additional documents:


Approved the additional spend on the works to accommodate the occupation of the ground and first floor Temple Street.


Item under APR16 - Street Lighting Contract Extension pdf icon PDF 98 KB


1) Approved the extension of existing contract to July 2018


2) Approved procurement of a new Street Lighting Maintenance and Installation Contract for three years (July 2018 – July 2021)


3) Agreed to support the development of the street lighting asset register to enable procurement of a performance ‘Output’ contract in 2021.


4) Approved delegated authority to the Strategic Director, Neighbourhoods to determine the procurement approach and in consultation with the Portfolio holder and S151 Officer, to award the contract and to conclude all necessary documentation to give effect to the above.


2017/18 Budget Monitoring Report - P4 pdf icon PDF 84 KB

Additional documents:


1) Agreed to note the extent of forecast revenue overspend at period 4 of £6.1m


2) Agreed to note that Strategic and Service Directors are continuing to review the levels of over and underspends and reallocate budgets in order to remain within the directorate service allocations for 2017/18


3) Agreed to note the progress made in identifying funds to be held in abeyance, across Directorates, pending delivery of a balanced budget. 


4) Agreed to consider and note the progress against planned efficiency savings


5) Agreed to note the changes to savings proposals, as set out above, from those outlined in the original budget report


6) Agreed to note current forecast capital expenditure of £212.4m, which is £17.6m below the budgeted capital programme for the year