Agenda and decisions

Cabinet
Tuesday, 2nd October, 2018 4.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Sam Wilcock 

Link: Watch Live Webcast

Items
No. Item

1.

Welcome and Safety Information

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

 

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

 

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

 

2.

Public Forum

Up to one hour is allowed for this item

 

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

 

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

 

• One statement per member of the public and one statement per member of council shall be admissible.

 

• A maximum of one minute shall be allowed to present each petition and statement.

 

• The deadline for receipt of petitions and statements for the 2nd October 2018

 Cabinet is 12 noon on 1st October 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

 

 

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

 

• Questions must identify the member of the Cabinet to whom they are put.

 

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

 

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

 

• The deadline for receipt of questions for the 2nd October 2018 Cabinet is 5.00 pm on 26th September 2018. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

 

 

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

 

 

3.

Apologies for Absence

4.

Declarations of Interest

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

5.

Matters referred to the Mayor for reconsideration by a scrutiny commission or by Full Council

(subject to a maximum of three items)

 

 

6.

Reports from scrutiny commission

7.

Chair's Business

To note any announcements from the Chair

8.

High Needs Block Budget 2018/19 pdf icon PDF 134 KB

Additional documents:

Decision:

Cabinet agreed to recommend to Full Council a High Needs Budget of £54.471m, including £0.566m transfer from the School Central Services Block of the Dedicated Schools Grant agreed by the Schools Forum.

9.

Better Lives at Home: Care and Support in new Extra Care Housing schemes pdf icon PDF 194 KB

Additional documents:

Decision:

1.      Authorised the Executive Director of Adults, Children and Education (in consultation with the Director for Housing and the Executive Member for Adult Social Care) to take the necessary steps to deliver an Extra Care Scheme on the New Fosseway site. Such authority will include determining terms for disposal of the site and the procuring and award all necessary contracts and agreements relating to the development and operation of the scheme and the delivery of all associated services.

 

2.      Approved the procurement, via a negotiated procedure without a call for competition, of the Care and Support Contract within Haberfield House Extra Care Housing scheme, and delegate authority to the Executive Director, ACE in consultation with the Executive Member for Adult Social Care to undertake the procurement process and award the Contract.

 

3.    Approved the procurement, via a negotiated procedure without a call for competition, of the Care and Support Contract within Redhouse Extra Care Housing scheme, and authorise the Executive Director Adults, Children and Education in consultation with the Executive Member Adult Social care to undertake the procurement process and award the contract.

 

4.    Authorised the Executive Director of Adults, Children and Education (in consultation with the Executive Member for Adult Social Care and the Director for Housing) to take the necessary steps to deliver an Extra Care Scheme on the Blake Centre site, such authority to include determining terms for disposal of the site and the procuring and award all necessary contracts and agreements relating to the development and operation of the scheme and the delivery of all associated services.

 

10.

Alignment of Supporting People Provision with Better Lives Commissioning pdf icon PDF 470 KB

Additional documents:

Decision:

Cabinet:

1.    Noted progress on the coproduction of redesigned services previously funded as Supporting People, and the proposal to realign those services (App A) with Better Lives.

 

2.    Delegated authority to the Executive Director for ACE in consultation with the Cabinet Member for Adult Social Care to vary the specified Supporting People contracts in terms of contract value (where there is further reduction in agreed spend), and extend contracts for current service provision as required, for up to 12 months to include award and implementation and align with wider Better Lives Commissioning. The specified Supporting People contracts are set out in Appendix A.

11.

Targeted Short Breaks Commissioning Plan pdf icon PDF 205 KB

Additional documents:

Decision:

That Cabinet:

 

1.    Approved the procurement of a range of targeted short breaks outlined in the full Commissioning Plan (App A) totalling £555,000 per annum. The proposed length of the contract is 3 years with the option to extend for up to a further 2 years.

 

2.    Delegated authority to award the contract to the Executive Director - Adults Children and Education in consultation with the Executive member for Women, Children and Families (Young People)

12.

Bristol Bus Shelter Advertising Concession pdf icon PDF 187 KB

Additional documents:

Decision:

That Cabinet:

 

1.        Awarded a 12 month Bus Shelter Advertising Concession Agreement to Clear Channel UK, from 1 April 2020 to 31 March 2021, on the same terms as the current contract.

 

2.        Authorised the Executive Director for Growth & Regeneration to invite tenders, and to subsequently award a new Advertising Concession starting from 1st April 2021. The decision on the duration and scope of the new Advertising Concession to be delegated to the Executive Director in consultation with the Cabinet Member for Transport & Connectivity, and in light of a Corporate Citywide Advertising Strategy or other agreed Corporate approaches.

13.

Grant Funding Plan for Information, Advice and Guidance Services pdf icon PDF 145 KB

Additional documents:

Decision:

That Cabinet:

 

1.    Approved the grant funding plan for Information, Advice and Guidance Services

        With a Maximum annual contract value - £560,000

        As part of the plan, approved the funding approach for External Information Advice and Guidance Services for an 18 month grant to the successful bidder, as an interim arrangement to maintain services while a larger project is scoped and delivered.

        Adopted the funding model as outlined in appendix A (Summary of proposed model)

 

2.    Authorised the Executive Director Communities in consultation with the Cabinet Member for Communities to implement the Funding Plan and award the grant funding.

 

3.    Noted that a wider project that is being scoped to review IAG, housing and debt services over the next 12 months as set out in the report at finance advice.

 

14.

Procurement of Cash Receipting System pdf icon PDF 122 KB

Additional documents:

Decision:

That Cabinet:

 

1.    Approved the procurement of systems for processing credit/debit card and Direct Debit payments for all Council income streams. This includes associated merchant acquiring services (banking of card payments), face to face payment network for Post Offices and Pay Point and online/telephone payments.

 

2.    Delegated authority to the Director of Finance, in consultation with the Deputy Mayor with responsibility for Communities, Events and Equalities, to procure and award the contracts (with a combined maximum value of £700k per annum) for five years with optional extensions for a maximum of two years.

 

15.

Procurement of new Complaints and Freedom of Information System pdf icon PDF 137 KB

Additional documents:

Decision:

That Cabinet:

 

1.        Approved a competitive tender for a new Complaint & FOI system for a period of 7 years (3 plus 2 plus 2) for an estimated value of £432k.

 

2.        Delegated authority to the Service Director for Communities in consultation with the Executive member for Finance Governance and Performance to enter into procurement process and award a contract for the new Complaint and FOI system.

 

3.    Approved the decommissioning of Salesforce, the current Complaint and FOI system.

 

16.

Procurement of Print and Mail Services pdf icon PDF 127 KB

Additional documents:

Decision:

  1. Approved the extension of the existing print and mail services contracts for a period of no more than 12 months, to allow for a compliant procurement and tendering process, and an alternative delivery model, to be implemented.

 

17.

2018/19 Period 4 Forecast Outturn Report pdf icon PDF 137 KB

Additional documents:

Decision:

That Cabinet:

 

1.      Noted the £6.9m general fund revenue pressures being reported, predominantly within Adult Social Care, and that action will be required to understand the drivers, the potential opportunities, risks and impact of any mitigation plans developed.

 

2.      Agreed allocation of the Adult Social Care Grant as announced in the Final Local Government Finance Settlement of £1.268m to Adult Social Care.

 

3.      Noted the reduction in the 2018/19 WECA transport levy of £1.019m resulting from £0.619m underspend from 2017/18 and £0.4m from WECA investment fund which will be held in abeyance pending a decision on allocation.

 

4.      Noted the current forecast position with regard to the Housing Revenue Account and Public Health Accounts.

 

5.      Noted the current budget pressures being reported within the High Needs block within the DSG and that action will be required to understand the drivers, the potential opportunities, risks and impact in any mitigation plans developed.

 

6.    Noted current forecast for capital expenditure of £195.1m against a budget of £252.0m

 

18.

Response to Local Government Ombudsman's findings for homelessness service (non-key) pdf icon PDF 132 KB

Additional documents:

Decision:

1.    Noted that all the LGO recommendations were implemented within agreed timescales and progress against the action plan attached which is based on lessons learnt.

 

19.

Library Strategy (non key) pdf icon PDF 116 KB

Additional documents:

Decision:

That Cabinet:

 

1.        Approved the development of a library strategy

 

2.    Noted ongoing community conversations around all 27 Libraries

 

3.    Approved the allocation of resources (up to £359K) to support ongoing community conversations and strategy development.

 

4.    Noted the commencement of a library technology review which will include the procurement of replacement self-service kiosks, and revision of all existing contracts

 

20.

Bristol Equality Charter (non key) pdf icon PDF 125 KB

Additional documents:

Decision:

That Cabinet received and noted the Corporate Risk Report.

 

21.

Corporate Risk Management Report and Corporate Risk Register Report (non key) pdf icon PDF 111 KB

Additional documents:

Decision:

That Cabinet received and noted the Corporate Risk Report.

 

22.

Inclusive and Sustainable Economic Growth Strategy (non key) pdf icon PDF 134 KB

Additional documents:

Decision:

That Cabinet:

 

1.    Noted the development of the Inclusive & Sustainable Economic Growth Strategy to date.

 

2.    Agreed to submit, immediately, the strategy and evidence base documents to inform and aid co-production of the West of England Local Industrial Strategy.

 

3.    Published the Action Plan for consultation, over a period of not less than eight weeks.

 

4.    Noted that a final Inclusive & Sustainable Economic Growth Strategy report, including action plan consultation responses will return to cabinet for decision at a later date.

 

5.    Noted that agreement will be sought to delegate monitoring the strategy to the Growth & Regeneration Board, with annual reporting to Cabinet and City Office, commencing twelve months after formal adoption by Cabinet.