Agenda and decisions

Members of the public intending to attend the meeting are asked to please note that, in the interests of health, safety and security, bags maybe searched on entry to the building.  Everyone attending this meeting is also asked please to behave with due courtesy and to conduct themselves in a reasonable way.

Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area in front of the building on College Green by the flag poles.

If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Conference Hall. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building.  Please do not return to the building until instructed to do so by the fire warden(s).

Up to one hour is allowed for this item

Any member of the public or Councillor may participate in Public Forum. Petitions, statements and questions received by the deadlines below will be taken at the start of the agenda item to which they relate to.

Petitions and statements (must be about matters on the agenda):

• Members of the public and members of the council, provided they give notice in writing or by e-mail (and include their name, address, and ‘details of the wording of the petition, and, in the case of a statement, a copy of the submission) by no later than 12 noon on the working day before the meeting, may present a petition or submit a statement to the Cabinet.

• One statement per member of the public and one statement per member of council shall be admissible.

• A maximum of one minute shall be allowed to present each petition and statement.

• The deadline for receipt of petitions and statements for the 3 March Cabinet is 12 noon on Wednesday 2 March. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol, BS1 5TR

e-mail: democratic.services@bristol.gov.uk

Questions (must be about matters on the agenda):

• A question may be asked by a member of the public or a member of Council, provided they give notice in writing or by e-mail (and include their name and address) no later than 3 clear working days before the day of the meeting.

• Questions must identify the member of the Cabinet to whom they are put.

• A maximum of 2 written questions per person can be asked. At the meeting, a maximum of 2 supplementary questions may be asked. A supplementary question must arise directly out of the original question or reply.

• Replies to questions will be given verbally at the meeting. If a reply cannot be given at the meeting (including due to lack of time) or if written confirmation of the verbal reply is requested by the questioner, a written reply will be provided within 10 working days of the meeting.

• The deadline for receipt of questions for the 3 March Cabinet is 5.00 pm on Friday 25 February. These should be sent, in writing or by e-mail to: Democratic Services, City Hall, College Green, Bristol BS1 5TR.

Democratic Services e-mail: democratic.services@bristol.gov.uk

When submitting a question or statement please indicate whether you are planning to attend the meeting to present your statement or receive a verbal reply to your question

To note any declarations of interest from the Mayor and Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

(subject to a maximum of three items)

To note any announcements from the Chair

Cabinet:

1. Approved the restructure of the lease of the Mill Youth Centre to Empire Fighting Chance at less than best consideration.
2. Authorised the Executive Director for Growth & Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to agree terms for the surrender and regrant of the lease(s) to Empire Fighting Chance.

Cabinet:

1. Approved the disposal of the land at Astry Close at less than best consideration for the development of community led housing.
2. Authorised the Executive Director for Growth & Regeneration in consultation with the Cabinet Member for Housing Delivery and Homes to agree terms for the grant of and enter into a 999-year lease with Ambition Lawrence Weston, at an undervalue.

Cabinet:

1. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste and the s151 Officer, to (if successful), enter into a grant agreement to accept and spend £3,640,592 Sustainable Warmth Grant (HUG 1) awarded by central government to Bristol City Council to deliver energy efficiency and renewable measures to low-income private households with poor energy efficiency ratings.
2. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste and the s151 Officer, to bid for, enter into a grant agreement to accept, and spend any additional funding or extensions offered on the Sustainable Warmth Scheme up to the value of £6 million, provided that the grant conditions remain the same.
3. Authorised the Executive Director for Growth and Regeneration, in consultation with the Cabinet Member for Climate, Ecology, Energy and Waste to procure and award the contract(s) (which may be over £500k) necessary for the implementation of Sustainable Warmth Grant and Green Homes Grant Phase 1b extension, in line with the procurement routes and maximum budget envelopes outlined in this report, noting the associated Legal commentaries.
4. Authorised the Executive Director for Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

Cabinet:

1. Noted the Homelessness Prevention grant allocation 22/23 to the Council of £2,968,228 (including £56,050 funding regarding the Domestic Abuse Act 2021).
2. Authorised the Executive Director – Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery and Homes to spend the funding as outlined in the report, including procuring and awarding contracts (which may be over £500k) in line with the procurement routes and maximum budget envelopes set out in this report and noting the associated Legal commentary.
3. Authorised the Executive Director – Growth and Regeneration to invoke any subsequent extensions/variations specifically defined in the contract(s) being awarded, up to the maximum budget envelope outlined in this report.

Cabinet

1. Noted the previous approvals granted on 30th January 2017 and the contract details as outlined in this report and Appendix A.
2. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery & Homes and the Cabinet Member for Children’s Services, Education & Equalities, to:

a)      Extend the Bristol Youth MAPS contract, for 2 years until 30th September 2024 with a maximum budget envelope of £300,000 p.a.

b)      Vary the contract as necessary, to respond to DLUHC requirements within the maximum budget envelope set out in (2a) above.

3. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery & Homes and the Cabinet Member for Children’s Services, Education & Equalities, to:

a)      Extend the low support contracts, for two years until 30th September 2024 with a maximum budget envelope of £550,000 p.a.

b)      Vary the contracts as necessary, to respond to the introduction of registration and national mandatory standards for providers of supported housing for 16-17year olds, within the maximum budget envelope set out in (3a) above.

4. Authorised the Executive Director Growth and Regeneration, in consultation with the Cabinet Member for Housing Delivery & Homes and the Cabinet Member for Children’s Services, Education & Equalities, and noting the Legal commentary, to:

a)      Extend the high support and medium-high support contracts, until 31st March 2024 with a maximum budget envelope of £760,000 p.a.

b)      Vary the contracts, to respond to the introduction of registration and national mandatory standards for providers of supported housing for 16-17year olds, within the maximum budget envelope set out in (4a) above.

5. Authorised the Executive Director of Growth and Regeneration to invoke any subsequent variations specifically defined in the contracts awarded, up to the maximum budget envelope outlined in this report.

Cabinet:

1. Approved the Rental Income and Arrears Management Policy (Appendix A) for Bristol City Council residents.

Cabinet:

1. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Housing Delivery and Homes to take all steps required to process a bulk write off of £1,538,592 debt as outlined in this report, in accordance with the Former Tenant Write off and Arrears policy.

Cabinet:

Metrobus upgrade package

1. Authorised the Executive Director Growth and Regeneration in consultation with the Cabinet Member Transport to submit a grant funding bid to WECA for £649,657.00 and if successful, take all necessary steps to agree the terms of the grant award and spend the funding to deliver the projects outlined in the report including procuring all necessary goods, service and works contracts (which may be over £500k) within the grant funding limit.

Budget Summary Update

2. Noted the Director Legal and Democratic Services in consultation with the Executive Director Growth and Regeneration s151 Officer and Cabinet Member for Transport will where relevant take all steps required to agree a settlement in relation to the matters set out in exempt appendix I and any other claims within the maximum budget envelope set out in this report which was approved by Full Council on 2 March.

Cabinet:

1. Approved the submission of a funding bid in the amount of £922,216.00 and Full Business Case to the West of England Combined Authority, for the expansion of the Portway Park & Ride site.
2. Authorised the Executive Director – Growth & Regeneration, in consultation with the Cabinet Member for Transport, if the bid is successful, to accept and spend the funding to take all steps required to deliver the expansion of the Portway Park & Ride site as outlined in this report including procuring and awarding contracts which may be over £500k.

Cabinet:

1. Authorised the Executive Director People to take all steps required to implement a new Dynamic Purchasing System to enable a competitive framework for transport provision which is open to providers over its lifecourse, at a contract value of up to £50m from 1st August 2023 for 4 years plus two one-year extensions (4+1+1).
2. Noted that one-off cost to deliver the framework in full is already secured via Third Party Spend Programme.
3. Noted that a process of engagement and the intention to undertake consultation on the Council’s Home to School Travel policy will take place to develop proposals for the introduction of independent travel training and optimisation of travel routes.

Cabinet

1. Authorised acceptance of the Department for Education (DfE) grant of £1,803,840 to fund holiday activities and food programmes in 2022/23;
2. Authorised the Executive Director - People in consultation with the Cabinet Member -Children Services, Education and Equalities to take all steps required to spend the funding including procuring, granting, funding and awarding contracts where necessary to implement the activities and programmes.

Cabinet

1. Noted the update on the current status of each site previously approved for allocation to the Goram Homes pipeline, as set out in Appendix A1.
2. Approved the allocation of the additional sites detailed in Appendix A2 to the Goram Homes development pipeline, under the same terms as outlined in the March 2021 Cabinet approval.

Cabinet:

In relation to Bristol Waste Company Limited:

1. Approved the 2022/2023 Business Plan of the Bristol Waste Company Limited (company number 09472624)

In relation to Goram Homes Limited:

2. Approved the 2022/2023 Business Plan of Goram Homes Limited (company number 11597204)
3. Approved the application of the £10m additional loan funding (approved by Cabinet in March 2021) to Goram Homes Limited’s costs in respect of the development of all sites identified in the business plan, excluding Baltic Wharf and Romney (which are separately funded as approved by Cabinet in September 2018).

In relation to Bristol Holding Limited:

4. Approved the 2022/2023 Business Plan of Bristol Holding Limited (company number 09485669)

Cabinet

1. Noted the changes to the 2020/2021 S256 agreement between the Council and BNSSG CCG regarding the BNSSG Healthier Together Single System Plan including the incorporation of additional funding of £2.24m relating to additional hospital discharge funding.
2. Authorised the Director of People to spend the additional funding as outlined in Appendix A including to implement the hospital discharge proposals.
3. Noted the additional funding bids that have been submitted to BNSSG CCG of c£6m as set out in Appendix A.
4. Authorised the Executive Director People, if the bids are successful, to accept and spend the funding allocations as outlined in Appendix A.
5. Authorised the Executive Director of People to progress bids with BNSSG CCG as outlined in Appendix A.
6. Noted that there are ongoing discussions with the CCG on New Models of Care for Learning Disabilities and Autism Bespoke Placements.
7. Authorised the Executive Director People in consultation with the Director of Finance to enter into agreements with the CCG on behalf of BCC, including the acceptance of funding from BNSSG CCG.
8. Noted the proposed change (subject to audit approval) in accounting treatment of the grant such that the income will be recognised in the year of receipt, which in turn will allow BCC to create an earmarked reserve for Integrated Care Activities and where necessary carry forward funding in line with BCC spending plans.

Cabinet

1. Agreed the extension to the Memorandum of Understanding, ratified by the Healthier Together Partnership Board on 27 October 2021, until the new Integrated Care Partnership is formally constituted when the Health and Care Act comes in to force.
2. Approved the draft amended Memorandum of Understanding at Appendix A which gives effect to the extension.