Agenda and draft minutes

AGM, Licensing Committee - Thursday, 28th May, 2020 10.00 am

Venue: Virtual Meeting - Zoom Committee Meeting with Public Access via YouTube. View directions

Contact: Claudette Campbell 

Link: Watch Live Webcast

No. Item


Welcome, Introductions and Safety Information pdf icon PDF 102 KB


These were made.


Apologies for Absence.


Apologies received from Councillor Fi Hance.


Declarations of Interest

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.


Please note that the Register of Interests is available at


Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.



There were none.


Minutes of Previous Meeting pdf icon PDF 179 KB

To agree the following minutes:-


1.     29th May 2019

2.     19th December 2019

3.     3rd February 2020

4.     6th Febraury 2020

Additional documents:


The Minutes of:

1.     29th May 2019

2.     19th December 2019

3.     3rd February 2020

4.     6th February 2020


Resolved: that the minutes, listed above, be agreed as correct record to be signed electronically by the Chair.



Public Forum


Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to and please note that the following deadlines will apply in relation to this meeting:-


Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on 22nd May 2020.


Petitions and Statements – Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on Wednesday 27th May 2020.





Annual Business Report. pdf icon PDF 231 KB

Report of Interim Service Director – Legal and Democratic Services.


The Democratic Services Officer introduced the report and moved directly to hand over to the Elected Chair and Vice Chair. 


Membership of Committee


Resolved: that the membership of the Licensing Committee for the 2020/21 Municipal Year be noted as follows:


·       Councillor P Abraham

·       Councillor B Clark

·       Councillor H Clough

·       Councillor E Combley

·       Councillor C Davies

·       Councillor R Eddy

·       Councillor P Goggin

·       Councillor F Hance

·       Councillor H Jama

·       Councillor M Langley

·       Councillor B Massey

·       Councillor P O’Rourke

·       Councillor A Shah

·       Councillor C Windows

·       Councillor L Whittle


Election of Chair - Municipal Year 20/21


Councillor Shah was appointed Chair at the Annual Full Council meeting that was held on Thursday 21st May 2020.


Resolved: that Councillor Shah elected Chair of the Licensing Committee for the 2020/21 Municipal Year.


Election of Vice Chair - Municipal Year 2020/21


Councillor Clough was appointed the Vice Chair at the Annual Full Council held on Thursday 21st May 2020.


Resolved – that Councillor Clough be elected Vic Chair of the Licensing Committee for the 2020/21 Municipal Year.


Dates and Times of Meetings.


Emma Lake, Licensing Manager, informed Committee that with the present pandemic crisis the hospitality trade, particularly licensed premises, had ceased to operate resulting in a reduction of the number of applications. 


Committee were requested to note that Sub Committee’s would convene, post pandemic, on a bi weekly bases but until that time the meetings would be convened when necessary to ensure regulations were adhered to.



a.     That Licensing Sub Committee will be convened during the pandemic when required to meet regulations.

b.     That post pandemic Licensing Sub Committee will continue on a bi weekly schedule.


Establishment of Special Purposes Sub-Committee


The Committee noted that this Sub-committee was able to deal with matters that would normally be considered at a Full Committee as an urgent piece of business.  The Sub-committee comprised of the Chair, Vice Chair and a third member.



1.     That a Special Purchases Sub Committee be established with the terms of reference set out in Appendix A of the report

2.     That Councillor Eddy be the third member to sit on this Sub Committee


Establishment of other Sub-Committees




1.     That the Licensing Committee establish Licensing (Hearings) Sub-Committees comprising any three members of the Licensing Committee and that each member of the Licensing Committee be appointed to service on any such Sub-Committee which is convened so as to include him or her in its membership.




2.     That each of the Sub-Committees so established shall have the terms of reference as set out in Appendix A of the report


Delegations to Sub-Committees and Officers


The Licensing Manager requested that Committee agree the recommended delegations set out in the report.  All were asked to note the position with the Authorisations required in respect of the Bristol International Balloon Fiesta, that it was a precautionary authorisation to reflect the current pandemic restrictions.




1.     That all sub committees established by the Licensing Committee shall have delegated authority to discharge all functions falling within their terms of reference.

2.     That the Committee approves delegations to Officers as recommended in section H of the report (including North Somerset Officers) and

3.     That for the avoidance of doubt any authority conferred upon a sub-committee or an Officer in connection with the  discharge of any function includes the power to do anything which is calculated to facilitate, or is conducive or incidental to, the discharge of the function concerned.

4.     Noted the Public Sector Equality Duties


Announcements from the Chair


The Chair:

1.     Express his support for the continued support of Members for the two on going working groups, namely the Licensing Policy Working Group and the Sexual Entertainment Venue(SEV) Working Group

2.     Further requested that the SEV working group consider further the input of stakeholders in the process.

3.     Following discussion with input my members it was agreed that the SEV working group would be  re-established to enable the review of the work done to date and to agree a work programme for the next municipal year.

4.     Members looked to join the SEV working group and consideration would be given following due process.


Licensing Policy Statement

Oral Report of Manager, Regulatory Services.


The Committee received an updated report from the Senior Licensing Officer.