Agenda and draft minutes

These were made

Apologies received from Councillor Davies, Hance

To note any declarations of interest from the Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

There were none

To agree the following minutes:-

1.     15^th June 2018 AGM

2.     16^th January 2019

3.     17^th January 2019

4.     7^th February 2019

5.     8^th May 2019

The Minutes of:

1.     15^th June 2018 AGM

2.     16^th January 2019

3.     17^th January 2019

4.     7^th February 2019

5.     8^th May 2019

Resolved: that the minutes, listed above, be agreed as correct record and signed by the Chair

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on 22^nd May 2019.

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on 28^th May 2019.

None

Report of Director: Legal & Democratic Services

The Democratic Services Officer introduced the report and moved directly to the election of the Chair and Vice Chair.

At the point handed proceedings to the Chair to facilitate the remainder of the meeting.

Resolved – that the membership of the Licensing Committee for the 2019/20 Municpal Year be noted as follows:

 Councillor Abraham

Councillor B Clark

Councillor Clough

Councillor Combley

Councillor C Davies

Councillor Eddy

Councillor Goggin

Councillor Hance

Councillor Jama

Councillor Langley

Councillor Massey

Councillor O’Rourke

Councillor Shah

Councillor Windows

Councillor Whittle

Councillor Langley was nominated and seconded for the Chair of the Licensing Committee for the 2019/20 Municipal Year.  There were no further nominations.

Resolved – that Councillor Langley be elected Chair of the Licensing Committee for the 2019/20 Municipal Year.

Councillor Clough was nominated and seconded for the Vice Chair of the Licensing Committee for the 2019/20 Municipal year.  There were no further nominations.

Resolved – that Councillor Clough be elected Vice Chair of the Licensing Committee for the 2019/20 Municipal Year.

Emma Lake, Licensing Manager, informed Committee that there had been a steady increase in the numbers of TENs application peaking in November 2018.  This reflected the general increase in applications during the summer festival season; prior to Christmas and finally into the New Year.  

Committee were requested to note that Sub-Committee’s would convene on a weekly basis during these periods.

Resolved – that

a)     The move to weekly meetings during the summer and Christmas period be agreed.

b)     That the proposed meeting dates and times be noted.

The Committee noted that this Sub-Committee was able to deal with matters that would normally be considered at a Full Committee but which needed to be dealt with urgently.  The Sub-Committee comprised the Chair, Vice Chair and a third member.

Resolved –

1.     That a Special Purposes Sub-Committee be established with the terms of reference as set out in Appendix A to the report

2.     That Councillor Eddy be the third member to sit on the Sub-Committee

Establishment of other Sub-Committees

Resolved:

1.     That the Licensing Committee establish Licensing (Hearings) Sub-Committees comprising any three members of the Licensing Committee and that each member of the Licensing committee be appointed to serve on any such Sub-Committee which is convened so as to include him or her in its membership;

And

2.     That each of the Sub-Committees so established shall have the terms of reference as set out in Appendix A of the report.

The Licensing Manager reported that Authorisation in respect of the Bristol International Balloon Fiesta, named officers have yet to be identified by North Somerset Council and therefore not named in the report.

Resolved:

1.     That all sub committees established by the Licensing Committee shall have delegated authority to discharge all functions falling within their terms of reference;

2.     That the Committee approves delegations to officers as recommended in paragraph H of this report (including North Somerset Officers) and

3.     That for the avoidance of doubt any authority conferred upon a sub committee or an officer in connection with the discharge of any function includes the power to do anything which is calculated to facilitate, or is conducive or incidental to, the discharge of the function concerned.

4.     Noted the Public Sector Equality Duties

None

Oral Report of Manager, Regulatory Services.

The Licensing Manager made the following comments:-

1.     The Licensing policy review working group were on target to enable the completion of the consultation document.   The consultation was necessary to give an opportunity for residents to provide evidence in support the existing CIA zones.  The proposed changes in legislation now requires substantive evidence in support of an area being designated ‘CIA’.

2.     The Trading Standards and Licensing Manager provided a report detailing the stats on TENs application for 2018, (will be shared as a supplementary document)

3.     The cost of a TENs application remained at £21, a fee set by government but not a true reflection of the actual cost for processing and setting up the hearing, when and if necessary.

4.     Members were in support of a letter being sent to the appropriate LGA group advising them that there is a discrepancy between the fee and actual cost for managing these applications.

5.     Members moved and seconded and when put to the vote;

Resolved: that the Chair on behalf of the Committee send a letter to the LGA to express Committee’s concern about the fee rates for TENs.

6.     Members were advised a series of refreshing training sessions would be introduced in the coming weeks, to assist new members and refresh existing.

Resolved:

That the statement of policy be noted