Agenda and minutes

Councillor Richard Eddy welcomed everyone to the meeting. He noted that Councillor Farah Hussain had joined this Committee for 2022/23 Municipal Year but was unable to attend this meeting as she was looking after her child who was suffering from suspected COVID. He advised that he had written to the retiring member Councillor Steve Pearce to thank him for his service on the Committee.

The Committee is requested to note that Councillor Richard Eddy was appointed

as Chair of the Development Control A Committee for 2022/23 Municipal Year by

Annual Full Council at its meeting on Tuesday 24^th May 2022.

It was noted that Councillor Richard Eddy had been elected by Annual Full Council as Chair for this committee for 2022/23 Municipal Year.

The Committee is requested to note that Councillor Paul Goggin was

appointed as Vice-Chair of the Development Control A Committee for 2022/23

Municipal Year by Annual Full Council at its meeting on Tuesday 24^th May 2022.

It was noted that Councillor Paul Goggin had been elected by Annual Full Council as Vice-Chair for this committee for 2022/23 Municipal Year.

Councillor Richard Eddy (Chair)

Councillor Paul Goggin (Vice-Chair)

Councillor John Geater

Councillor Farah Hussain

Councillor Fi Hance

Councillor Tom Hathway

Councillor Phillipa Hulme

Councillor Ed Plowden

Councillor Andrew Varney

Councillor Steve Pearce will act as a general substitute if required.

The following membership was noted for Development Control A for 2022/23 Municipal Year:

Councillor Richard Eddy (Chair)

Councillor Paul Goggin (Vice-Chair)

Councillor John Geater

Councillor Farah Hussain

Councillor Fi Hance

Councillor Tom Hathway

Councillor Phillipa Hulme

Councillor Ed Plowden

Councillor Andrew Varney

Councillor Steve Pearce will act as a general substitute if required.

The Terms of Reference for Development Control Committees are attached for information.

The Terms of Reference for the Committee, previously approved by Full Council, were noted.

The Committee is requested to consider the following dates for future meetings

for the 2022/23 Municipal Year:

(all at 2pm or 6pm on Wednesdays as indicated):

6pm on 13th July 2022

2pm on 24th August 2022

6pm on 5th October 2022

2pm on 16th November 2022

6pm on 21st December 2022 (5 weeks to avoid clash with Christmas period)

2pm on 1st February 2023

6pm on 15th March 2023

2pm on 26th April 2023 (5 weeks to avoid dispatch clashing with Easter)

RESOLVED – that the following future meeting Development Control A Committee dates be approved for the remainder of the 2022/23 Municipal Year:

(all at 2pm or 6pm on Wednesdays as indicated):

6pm on 13th July 2022

2pm on 24th August 2022

6pm on 5th October 2022

2pm on 16th November 2022

6pm on 21st December 2022 (5 weeks to avoid clash with Christmas period)

2pm on 1st February 2023

6pm on 15th March 2023

2pm on 26th April 2023 (5 weeks to avoid dispatch clashing with Easter)

Apologies for absence were received from Councillor Farah Hussain and Fi Hance (Guy Poultney substituting).

To note any interests relevant to the consideration of items on the agenda.

Please note that any declarations of interest made at the meeting which are not on the register of interests should be notified to the Monitoring Officer for inclusion.

There were no Declarations of Interest.

To agree the minutes of the last meeting as a correct record.

RESOLVED – that the minutes of the meeting held on Wednesday 27^th April 2022 be approved aa a correct record and signed by the Chair.

The Committee is requested to note any outstanding actions listed on the rolling Action Sheet for DCA Committee.

Appeals – officers were continuing to prepare a report on recent Secretary of State decisions and would be updating Councillors on this as soon as possible.

21/02976/F - 46 & 47 Coronation Road & Castlemead House – officers had now circulated agreed conditions to the Chair prior to discharging necessary functions

To note appeals lodged, imminent public inquiries and appeals awaiting decision.

The Committee was updated on appeals as follows:

Number 40 – Windmill Hill Public House – costs had not been awarded against the Council in this instance. The Inspector stated that, whilst he believed there was alternative provision in the area, it was not as extensive as the applicant and officers believed. He therefore allowed the appeal but without costs.

To note recent enforcement notices.

Councillor Richard Eddy indicated that Councillor Ed Plowden had mentioned to him his concerns about a number of ongoing Enforcement matters which were not listed in the report. The Service Manager (Development Management) stated that he would discuss these privately with Councillor Plowden outside the meeting.

ACTION: Gary Collins to discuss with Councillor Ed Plowden

The Service Manager (Development Management) indicated that there were no matters to report yet. However, there were a number of cases nearing completion which would be reported in the near future.

It was noted that concern had been expressed by Councillors about the limited number of enforcement matters being reported back to Councillors.

Councillor Richard Eddy agreed that concern about this was appropriate. He advised that he had written to the Chair of the Growth and Regeneration Scrutiny Commission requesting that this matter be investigated and would report back as soon as he had received a response.

ACTION: Councillor Richard Eddy to report back on any response received.

Up to 30 minutes is allowed for this item.

Any member of the public or Councillor may participate in Public Forum.  The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda.  Public Forum items should be emailed to democratic.services@bristol.gov.uk and please note that the following deadlines will apply in relation to this meeting:-

Questions - Written questions must be received 3 clear working days prior to the meeting.  For this meeting, this means that your question(s) must be received in this office at the latest by 5pm on Tuesday 31^st May 2022.

Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting.  For this meeting this means that your submission must be received in this office at the latest by 12 Noon on Tuesday 7^th June 2022.

PLEASE NOTE THAT IN ACCORDANCE WITH THE NEW STANDING ORDERS AGREED BY BRISTOL CITY COUNCIL, YOU MUST SUBMIT EITHER A STATEMENT, PETITION OR QUESTION TO ACCOMPANY YOUR REGISTER TO SPEAK.

In accordance with previous practice adopted for people wishing to speak at Development Control Committees, please note that you may only be allowed 1 minute subject to the number of requests received for the meeting.

Members of the Committee received Public Forum Statements in advance of the meeting, details of which are included as a supplementary dispatch for the meeting.

To consider the following Planning Applications for Development Control Committee A:

The Committee considered the following Planning Application

Officers introduced this report and made the following points during their presentation:

·       The Committee was advised of details of the application including an aerial views of the existing dwelling

·       He explained that this was a terraced property built in the early 1970s in a predominantly Georgian area

·       There are a number of Listed Buildings around the site and a number of protected trees

·       Number 90 roof was built in the 1970s with the roof of a nearby dwelling being approved by Bristol City Council in 2017

·       Photographs of the rear dwelling were shown

·       The development proposed 3 front dormers and two at the rear

·       The roof would be finished with slate tiling and finished with EPM (a rubber membrane), with the front and rear windows finished with slate and with timber windows

·       The rear windows and one of the front windows would have opaque glass

·       The dimensions of the roof pitch and the setback from the front and rear elevations were shown

·       Following the standard consultation process, a number of objections had been received. Taking these into account and following discussions with the City Design Group, discussions took place with the agent and changes were made to the application. Following this, further objections were received (46 in total).

·       Of these objections, 11 were from outside Bristol. Most of the objections related to concerns about a precedent to the area and also that it would not be sympathetic to the character of Princess Victoria Street

·       Objectors were also concerned with the amenity impact of the roof being overbearing on the front and rear elevation, as well as overbearing and over shadowing neighbouring gardens

·       Officers considered variety of roof shapes and pitches and materials in the area and believed that the design would be sympathetic to the roofscape of the area. Also, it would be materially subservient as materials are available elsewhere in the area.

·       The street scene and amenity would not be unreasonably affected

·       Officers also proposed a condition requiring the rear windows to be permanently glazed

In response to members’ questions, officers made the following points:

·       Whilst the roof heights for 90 and 92 were generally taller, officers did not believe that the hierarchy would be detrimentally affected

·       The impact of the height would be mitigated by the impact of the roof. It was important to consider the technical plans in determining what would and would not be seen

·       Some height and pitch would be much more angled away from the property.

·       Most people living in Clifton Village who had objected commented on the character of the property in the village

·       Whilst Number 92 could be seen with the development, the impact was not very big

·       The distance between the back of the house and the Caledonian was approximately 21 metres

·       It was likely that you would be able to see into the property across the road from the top floor. However, the impact of this was reduced with the pitch sloping away in the additional property

·       The property next  ...  view the full minutes text for item 26.

Subject to Committee approval of all proposed DCA Committee dates for the remainder of 2022/23 Municipal Year, the next meeting will take place at 6pm on Wednesday 13^th July 2022.

It was noted that the next meeting was scheduled to be held at 6pm on Wednesday 13^th July 2022 in the Council Chamber, City Hall, College Green, Bristol.