Agenda and minutes

AGM, Full Council
Tuesday, 31st May, 2016 2.00 pm

Venue: The Council Chamber - City Hall, College Green, Bristol, BS1 5TR. View directions

Contact: Ian Hird 

Webcast: View the webcast

Items
No. Item

1.

Welcome and safety information

Additional documents:

Minutes:

The Lord Mayor welcomed all attendees to the meeting, and made a safety

announcement in relation to the fire/emergency evacuation procedure.

2.

Apologies for absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Hance, Pickersgill, Thomas and Whittle.

 

It was noted that Councillor Holland had given her apologies for delayed arrival at this meeting as she was attending the funeral of former councillor George Micklewright.

 

 

3.

Election of Lord Mayor

To elect the Lord Mayor for the 2016/17 municipal year.

Additional documents:

Minutes:

Councillor Jackson moved that Councillor Jeff Lovell be elected as Lord Mayor for the 2016/17 municipal year.

 

Councillor Weston seconded the motion.

 

On being put to the vote, it was

 

RESOLVED:

 

That Councillor Jeff Lovell be elected as Lord Mayor of the City and County of Bristol for the 2016/17 municipal year.

 

Councillor Lovell then signed the declaration of acceptance of the office of Lord Mayor of the City and County of Bristol.

 

The Lord Mayor then addressed the Full Council and took the chair for the remainder of the meeting.

 

On the motion of Councillor Negus, seconded by Councillor Fodor, and noting the additional comments of Councillor Massey, it was

 

RESOLVED:

 

That a vote of thanks be approved by the Full Council to Councillor Clare

Campion-Smith in recognition of her work and duties carried out during her year as Lord Mayor of the City and County of Bristol.

 

Councillor Campion-Smith then addressed the Full Council.

 

On the motion of Councillor Gollop, seconded by Councillor Brain, it was:

 

RESOLVED:

 

That a vote of thanks be approved by the Full Council to Alastair Watson in

recognition of his work and duties carried out during his year as Deputy Lord Mayor of the City and County of Bristol.

 

Alastair Watson then addressed the Full Council.

 

On the motion of Councillor Kent, seconded by Councillor Bolton, it was

 

RESOLVED:

 

That a vote of thanks be approved by the Full Council to the retiring Lord

Mayor’s consort in recognition of his work and duties carried out during his year as Lord Mayor’s consort.

 

4.

Election of Deputy Lord Mayor

To elect the Deputy Lord Mayor for the 2016/17 municipal year.

 

 

Note: following the election of the Lord Mayor and Deputy Lord Mayor, the Full Council will adjourn for a 30 minute refreshment break.

Additional documents:

Minutes:

Councillor Hopkins moved that Councillor Chris Davies be elected as DeputyLord

Mayor for the 2016/17 municipal year.

 

Councillor Pearce seconded the motion.

 

On being put to the vote, it was

 

RESOLVED:

 

That Councillor Chris Davies be elected as Deputy Lord Mayor of the City and

County of Bristol for the 2016/17 municipal year.

 

Councillor Davies then signed the declaration of acceptance of the office of Deputy Lord Mayor of the City and County of Bristol.

 

The Lord Mayor then proposed that Council adjourn for 30 minutes forrefreshments.  It was then

 

RESOLVED:

 

That the Full Council adjourn for 30 minutes for refreshments.

 

5.

Minutes of previous meeting pdf icon PDF 149 KB

To approve the minutes of the previous Full Council meeting held on 15 March 2016 as a correct record.

Additional documents:

Minutes:

On the motion of the Lord Mayor, seconded by Councillor Jackson, it was

 

RESOLVED:

 

That the minutes of the meeting of the Full Council held on 15 March 2016 be confirmed as a correct record and signed by the Lord Mayor, subject to the following amendment:

 

Minute no. 100 – Secondary school planning – amend the first sentence to read:

 

“The Full Council considered a report setting out an update on the planning to

meet the demand for additional secondary school places, as requested in the

motion approved by the Full Council on 15 September 2015.”

 

6.

Declarations of interest

To note any declarations of interest from the Mayor/Councillors.  They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest.

 

Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register

 

Any declaration of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion.

 

Additional documents:

Minutes:

There were no declarations of interest.

 

7.

Lord Mayor's business

To receive and note any announcements from the Lord Mayor.

Additional documents:

Minutes:

a. Recent deaths

 

The Lord Mayor referred to the recent deaths of:

 

- former councillor, Alderman David R Poole.

- former councillor and Lord Mayor, Alderman Kathleen Mountstephen.

- former councillor, Alderman Michael Moore.

- former councillor Patrick Hassell.

- former councillor and Council leader George Micklewright.

- Carmen Beckford, MBE, founding member of the St Paul’s carnival.

 

On behalf of the their respective political groups, Councillor Hopkins, Councillor

Abraham, Councillor Bolton and Councillor Craig then paid tributes in remembrance of the above named.

 

The Full Council then stood and observed a minute’s silence in remembrance of former councillors Alderman David R Poole, Alderman Kathleen Mountstephen, Alderman Michael Moore, Patrick Hassell and George Micklewright, and Carmen Beckford MBE.

 

b. Local sporting success

 

On behalf of the Full Council, the Lord Mayor congratulated:

 

- Lee Haskins on his recent defence of the IBF bantamweight boxing world title.

 

- Bristol Rovers on their promotion to League One, their second successive promotion.

 

- Bristol Rugby on their promotion to the rugby union Premiership.

 

8.

The Mayor of Bristol's annual statement to Full Council

To receive the annual statement from the Mayor.

Procedural note: after the Mayor’s statement, each of the other political group leaders is entitled to make their own statement to Full Council, following which the Mayor will be given an opportunity to make a final response.

Additional documents:

Minutes:

The Full Council received and noted the annual statement from theMayor of

Bristol, Marvin Rees, outlining his key aims and priorities for the year ahead.

 

Each of the other political group leaders then responded and made their own

statements to Full Council.

 

The Mayor then responded to the political group leader statements.

 

9.

Annual manifesto from Bristol City Youth Council pdf icon PDF 128 KB

To receive the annual manifesto from the Bristol City Youth Council.

Additional documents:

Minutes:

The Full Council received and noted a document setting out the Bristol City

Youth Council manifesto / priorities for the year ahead.

 

The manifesto / priorities were presented at the meeting by:

- Sophie Giltinan, Chair of Bristol City Youth Council

- Letisha Christopher, youth council member

- Rowan Gibby, youth council member

- Ebony Jade Clark, youth council member

- Jack Payn, Bristol UK youth member of Parliament

- Micaela Briscoe, Bristol UK youth member of Parliament

- Theo Davies, Bristol Youth Mayor

- Elise Brindley, Bristol Youth Mayor

 

The Mayor, and then Councillors Melias, Lake and Campion-Smith (on behalf of their

respective political groups), and Councillor Hiscott as Cabinet member for Education

and Skills responded to the Youth Council representatives regarding their manifesto.

 

On behalf of the Full Council, the Lord Mayor thanked the youth representatives for their presentation, and suggested that it would be appropriate for a progress report to be brought back to the Full Council later in the year.

 

10.

Amendments to the constitution pdf icon PDF 142 KB

To approve proposed amendments and updates to the Council’s constitution.

Additional documents:

Minutes:

The Full Council considered a report of the Interim Service Director - Legal and

Democratic Services seeking approval of proposed amendments to the constitution for 2016/17.

 

The Mayor moved the report and the recommendations set out therein.

 

Councillor Weston seconded the motion.

 

Upon being put to the vote, the motion was CARRIED and it was

 

RESOLVED:

 

1. That Council Procedure Rule 2.1.2 be suspended in order that the

constitutional amendments approved at this meeting can take immediate effect.

 

2. That approval be given to the constitutional changes set out in the report.

 

11.

Establishment of committees and terms of reference pdf icon PDF 154 KB

To establish and agree the terms of reference of committees for 2016/17.

Additional documents:

Minutes:

The Full Council considered a report of the Interim Service Director - Legal and

Democratic Services on the establishment and terms of reference ofcommittees for

2016/17.

 

The Lord Mayor moved the report and the recommendations set out therein.

Councillor Jackson seconded the motion.

 

Upon being put to the vote, the motion was CARRIED, and it was:

 

RESOLVED:

 

1.      that the following committees be established for the 2016/17 municipal year:

 

            a.            Overview and Scrutiny bodies:

            -             Overview and Scrutiny Management Board

            -             People Scrutiny Commission

            -             Place Scrutiny Commission 

            -             Neighbourhoods Scrutiny Commission

            -             Business Change and Resources Scrutiny Commission

           

                           Joint scrutiny bodies:   

(it was noted that the Joint Health Scrutiny Committee, the West of England Joint Scrutiny Committee and the South West Ambulance Service Trust Joint Scrutiny Committee did not need to be formally re-established as they remained extant).

 

                        b.          Regulatory Committees:

                        -            Development Control Committee A

                        -            Development Control Committee B

                        -            Public Safety and Protection Committee

                        -            Public Rights of Way and Greens Committee

 

                        c.          Appeals Committee

 

                        d.          Other non-executive committees:

                        -            Human Resources Committee

                         -            Selection Committee

                        -            Audit Committee

 

                        e.          Statutory committees:

- Licensing Committee and the Health and Wellbeing Board.

 

2.   That the terms of reference of the committees for the 2016/17 municipal year be approved, as set out in Appendix A of the report.

 

3.   That the Chairs of the Overview and Scrutiny Commissions be appointed as follows:

 

-     Overview and Scrutiny Management Board - Councillor Gollop

-     People Scrutiny Commission - Councillor Massey

-     Place Scrutiny Commission - Councillor English

-     Neighbourhoods Scrutiny Commission - Councillor Negus

-     Business Change & Resources Scrutiny Commission –

Councillor Morris.

 

4.      That members be appointed to the Overview and Scrutiny Management Board (to include the chairs of the scrutiny commissions referred to in 3. above) as follows:

 

Councillor Bolton

Councillor Bowden-Jones

Councillor Brook

Councillor English

Councillor Gollop

Councillor Kirk

Councillor Massey

Councillor Mead

Councillor Morris

Councillor Negus

Councillor Pearce

 

12.

Allocation of committee seats and appointment of members to committees pdf icon PDF 172 KB

To review and approve the allocation of seats on committees in accordance with the statutory requirements concerning political balance and to approve the appointment of members (and substitutes) to serve on committees for 2016/17.

Additional documents:

Minutes:

The Full Council considered a report of the Interim Service Director - Legal and

Democratic Services seeking agreement on the size of committees and theallocation

of seats to political groups in accordance with the political balance rules, and

approval of the appointment of members to serve on committees for 2016/17 (and

substitution arrangements).

 

The Lord Mayor moved the report and the recommendations set out therein.

 

Councillor Bolton seconded the motion.

 

Upon being put to the vote, the recommendations were CARRIED, and it was

 

RESOLVED:

 

1.      That approval be given to the allocation of seats on committees as set out in the report.

 

2.      That 15 members be appointed to the Licensing Committee as follows:

 

Councillor Abraham

Councillor B Clark

Councillor Clough

Councillor Davies

Councillor Eddy

Councillor Hance

Councillor Jama

Councillor Khan

Councillor Langley

Councillor Massey

Councillor O’Rourke

Councillor Pearce

Councillor Whittle

Councillor Windows

One vacancy

 

3.      That all members of Council be appointed to serve on the Appeals Committee, comprising of any 3 members of the Council, subject to them having first received the necessary training and not having been involved in the original decision which is subject to appeal.

 

4.      That the Council be represented by 3 members, one from each of the 3 largest political groups, on the Joint Health Scrutiny Committee, the South West Ambulance Service Trust Joint Scrutiny Committee, and the West of England Joint Scrutiny Committee.

 

5.      That the continuation of the membership arrangements for the Health and Wellbeing Board be noted.

 

6.      That named members be provided for the committees by the group whips by 5.00 p.m. on 3 June 2016 (to be sent to the Monitoring Officer).  If named substitutes are not also provided, then any councillor of the relevant group may attend a meeting as a substitute other than in the case of (a) a Development Control committee, where the substitute must be a member of another Development Control committee (and be appropriately trained) or (b) any Scrutiny committee, where the substitute may not be a member of the executive.

 

13.

Dates and times of Full Council meetings 2016/17 pdf icon PDF 145 KB

To agree the dates and times of Full Council meetings for 2016/17.

Additional documents:

Minutes:

The Full Council considered a report of the Service Director - Legal and Democratic Services seeking approval of the dates and times of meetings of the Full Council for the 2015/16 municipal year, and the date and time of the 2016/17 annual Full Council meeting.

 

On the motion of the Lord Mayor, seconded by Councillor Goulandris, it was

 

RESOLVED:

 

That dates and times of meetings be agreed as follows:

6.30 pm, Wednesday 29 June 2016 (extraordinary meeting to consider proposals for a combined authority and devolution for the West of England).

6.00 pm, Tuesday 19 July 2016 *

6.00 pm, Tuesday 13 September 2016 *

6.00 pm, Tuesday 8 November 2016 *

2.00 pm, Tuesday 13 December 2016 *

2.00 pm, Tuesday 17 January 2017 *

2.00 pm, Tuesday 21 February 2017 (budget setting meeting)

6.00 pm, Tuesday 14 March 2017 *

 

* Note: on these dates, a member forum (up to one hour) will be held prior to the start of the Full Council meeting.

 

 

 

(The meeting ended at 6.00 p.m.)

 

 

LORD MAYOR